Joining and Administrative Instructions

NATIONAL MANAGEMENT WING

JOINING AND ADMINISTRATIVE INSTRUCTIONS

101ST NATIONAL MANAGEMENT COURSE (Monday, 25 August 2014 to Friday, 23 January 2015)

Issued by Coordination Wing National Management Wing, NMC

1 TABLE OF CONTENTS

Ser # Contents Pages

1. Table of Contents 2

2. Joining/Arrival Instructions and Registration Process/Formalities 3

3. Administrative Instructions 5

4. List of Important Telephone Numbers 11

5. Form-A Bio Data Form for National Management Course 13

6. Form-B Registration Form for National Management Course 17

Form-C Proforma for Provision of Transport to Participants of National 7. 18 Management Course

2 Joining/Arrival Instructions and Registration Process/Formalities

3 Joining/Arrival Instructions 1. Nominated participants are required to join National Management Course as per following schedule: a. All out station participants are required to report and join College latest by 1400 hrs on Sunday, 24 August 2014. However, owing to flight schedule they may arrive earlier with intimation to the college for advance accommodation arrangement. b. Participants who would need transport at Lahore Airport/Railway Station/Bus Stand MUST PLACE THEIR REQUEST WITH THE COLLEGE IN ADVANCE. c. Lahore based participants may join the college latest by 0800 hrs on Monday, 25 August 2014. d. The first session will commence at 0825 hrs on Monday, 25 August 2014, for which all participants are required to be seated in National Management Hall by 0820 hrs positively.

Registration Process/Formalities 2. Registration process and formalities will be completed as under:

a. All participants will report at the Reception Counter for confirmation of their arrival and joining.

b. They will submit their Registration Form and Bio-Data Form duly completed to the Officer/Official at the Reception Counter.

c. They will fill I.T Performa and Administrative Performa and hand these over to the Officer/Official.

d. Fill in Registration Form and Bio-Data Form, in case not done earlier.

e. Submit Latest Annual Medical examination Report as per paragraph 3 of Cabinet Secretariat, Establishment Division No. F.1/3/2014/T-1 dated 05 August 2014.

f. Have the College Medical Performa filled in by the College Medical Officer, who will be present at the Reception Counter and on Monday, 25 August 2014.

g. Exposing of photograph is done by an IT Wing Official and participants are required to have it done immediately on arrival/joining.

h. In order to recheck and have entries completed, if any incomplete, in the above performae, 2-3 hrs will be dedicated on Monday, 25 August 2014.

4 i. Every participant will be given a College Bag, which will contain few documents including Program for the First Week. Participants are required to follow the events mentioned in the Program.

ADMINISTRATIVE INSTRUCTIONS

5 Administrative Instructions

1.1 Pay and Allowances

a) Participants shall draw their Pay and allowances from their parent departments/organizations according to the stipulated procedure throughout their stay at NMC. a) The foreign participants of NMC will be provided pocket money equivalent to $150 per month.

1.2 Residence

a) On Campus residence for the whole duration of the Course is compulsory for out station participants.

b) Each participant not having residence in Lahore is provided with furnished accommodation with all basic facilities. Bedding and linen is made available.

c) Breaks during the academic session shall be provided at reasonable intervals during the session to enable the participants to visit their families in their hometowns.

d) Personal servants/attendants are not permitted to stay in the College for reasons of security and decorum. Permission for part time attendants may be given only in rare cases of illness or some serious emergency. The room bearers allocated to various participants by the College have been trained to take care of basic needs of the participants and maintenance of their rooms.

1.3 Mess

a) Mess arrangements are available for provision of bed-tea, breakfast, and refreshments during break, lunch, afternoon tea and dinner for the participants. b) Dining hall remains closed when the classes are in progress. c) Meals are only served in the dinning hall. d) Meals are only served at the stipulated timings on all days.

1.4 Visitors Lectures, panel discussions, syndicate and group discussions, workshops and seminars are all restricted to the participants, the faculty and the visiting faculty. Visitors are not permitted to attend these sessions.

1.5 Sports

a) Sports facilities like tennis, badminton, volleyball, table tennis, billiards, chess and gymnasium etc. are available on the Campus. Squash courts and golf ground are however outside the Campus. Markers will facilitate the participants in availing of the Squash Courts.

b) It is mandatory for the participants to engage in games/physical activities for which various clubs have been formed. Participants are expected to take part in games for at least three days in a week. There would also be competitions of each club during the course. Secretary of the sports committee would regulate all the sports activities, in coordination with the Sponsor DSs.

c) All participants are expected to come equipped with sports gear, shoes and equipment for the sports facility that they want to avail. However, the participants are expected to bring their own rackets for tennis and squash as well as squash balls.

6 d) Dress for sports: i) Track Suit ii) Joggers/ Tennis Shoes iii) Shorts/Sports T Shirts

e) Markers are available for billiards, tennis and squash.

1.6 Sports Committees a) Sports Committee is constituted from amongst the participants with following appoint- ments: i) Chairman Sports Committee ii) Secretary Sports Committee (responsible for organizing all sports events. Tasks of the Sports Committees  Secure membership from each participant for sports of their liking.  Ensure organizing regular games for the participants as per timing re- flected in the weekly programme.  Organize sports competitions for all the sports in consultation with the administration.  Organize prize distribution ceremony at the end of the course under coordination of Admin Wing.

1.7 Telephone a) The NMW of NMC has PABX telephone exchanges, numbers of which are +92-42-99202943-44 &+92-42-99203883-4. Telephone sets have been made available in all the hostel rooms. b) The participants are not expected to make or receive telephone calls or messages when the classes are in session. c) Telephone messages are not supposed to be communicated to the participants in the classrooms except in rare cases of emergency with the permission of faculty member incharge. The messages shall be noted by the Receptionist and promptly communicated to the participants concerned during break or after the conclusion of the session. d) Mobile Phones are NOT ALLOWED in NM Hall, Syndicate Rooms, Library and Auditorium.

1.8 Locker Facility Locker facility is also available for the participants. Lockers are located outside the Syndicates upstairs NMH in NMW. These will be used to deliver incoming mail, provision of reading/reference material to the participants and notices from the College. The participants are expected to clear their lockers twice a day; once at the start of the session and once in the afternoon. In case locker key is lost, a fine of Rs. 500/- will be administered.

1.9 Postal Arrangements Incoming Outgoing 12.00 noon 08.00 a.m. to 04.00 p.m.

The incoming post is received by the Receptionist and is distributed among the participants. The participants may receive mail on the following addresses:

1. C/o Dy. Director (Admin) National Management Wing Opposite PC Hotel, Shahrah-e-Quaid-e-Azam, 7 Lahore. 54000

1.10 Fax/E-mail/Website The Fax number of NMW of NMC is +92-42-99201294, which can be utilized for incoming faxes. The NMC e-mail address is [email protected]. The website of NMC is www. nspp.gov.pk

1.11 Laundry Laundry services can be availed by the participants for their personal clothing on payment at prescribed rates.

1.12 Medical Facilities a) Dispensaries are available in NMW with Medical Officer who attend from 0800-1600 hours daily on working days. The participants are required to pay for the medicines and get reimbursement from their departments and organizations. b) Serious cases are referred to the local hospitals/specialists and payment, if any, has to be made by the participants and reimbursement claimed from the respective department/organization. c) The expenses of all the medical facilities provided to the foreign participants, will be borne by the college.

1.13 Private Use of College Vehicles a) There is a heavy pressure on College vehicles. However, these shall be made available for departure/arrival and medical purposes. For private use, staff car will be detailed on payment (including overtime) but subject to availability.

b) Requests for casual use of College transport may be addressed to the Additional Director (Administration) on a requisition form available at the reception, who will keep the DS (Admn.) and DS (Training & Coordination) informed of such demands.

1.14 Car Parking a) Cars are to be parked, by observing the designated areas outside of the campus, as marked on the ground.

b) All concerned are required to observe the speed limit of 20 Km/h while driving within the college premises: they are also requested to advise their guests to observe the speed limit.

1.15 Smoking As per the government policy, smoking is not permitted in any covered area within the campus, particularly Class Rooms, Library, IT Lab. Syndicate Rooms and Offices. Participants may, however, light up in their residential rooms.

1.16 Prohibition to use Mobile Phones The use of Mobile Phones during classes, syndicate activity and during all official events is strictly prohibited. Any violation will be liable to a penalty of Rs. 2000/- for first time, Rs. 4000/- for second violation, and Rs. 6000/- for third and more violation.

8 1.17 Dress Code Summers (Till 18 October) Monday to Thursday: a. Dress Trousers and full sleeves shirt with neck tie and Dress Shoes b. National (Black Sherwani, White Shalwar Kameez with Dress Shoes)

Friday: The participants have the choice to dress up with White Shalwar Kameez, Black Waist Coat (collar) with proper dress shoes. No casual shoes / Chappals/ Sandles are allowed. Winters (20 October 2014 onwards)

Monday to Thursday: a. Lounge suit with press dress shoes b. National ( Black Sharwani, White Shalwar / Kameez with Dress Shoes)

Friday: The participants have the choice to dress up with White Shalwar Kameez, Black Waist Coat (collar) with proper dress shoes. No casual shoes / Chappals/ Sandles are allowed.

1.18 Flash Drives In their own interest, the participants may bring with them their personal flash drives which will be of great utility to them in collection of data for their research topics and preparing presentations etc. 1.19 Passports All participants of National Management Course MUST BE IN POSSESSION OF OFFICIAL PASSPORTS before joining the college. 1.20 Photographs Each participant of National Management Course must bring 15-passport size (with white background) photographs for Foreign Study Tour requirements.

1.21 Other Administrative Formalities a) The Form-A - Bio-Data Form(applicable to participants of 101st NMC) in duplicate and Form-B (Registration Form) &Form-C (transport) may please be filled in and mailed/faxed on the following address:- Addl. DS (T&C) (Training & Coordination) NMW National Management College, Shahrah-e-Quaid-e-Azam, Lahore. Fax No. 042-99201294 b) Form-C (transport) may be copied and faxed or posted “well in time”,if the facility is to be availed by NMC participants.

1.22 Weekend and Leave Policy a) Request for weekend or leave through SMS or on telephone will not be entertained, except in case of Emergency/extreme compassionate grounds; as explained in paragraph (c) below. b) Participants desirous to avail Weekend and proceed out of Lahore may apply on Weekend /Leave Register and also put up Weekend /Leave application. c) Leave during class days is only permitted on extreme compassionate grounds i.e. marriage or demise of only blood relations. d) Leave on personal medical grounds (sickness) can also be availed subject to the recommendation of the Medical Officer. e) For any kind of above leave, participants may have to apply by endorsing in the weekend/leave register along with weekend/leave application form. f) Leave state of participants will be counted against 7-days leave as stipulated in the college attendance policy as under: 9 Any participant who misses a total of 7 days of course studies (whether with permission or otherwise) would be liable to be withdrawn from the course. Genuineness of the reason cannot compensate for the loss of learning. Therefore, no exceptions are allowed. g) Weekend/Leave Register and Application Forms would be available in the participants Tea Lounge in the National Management Hall, Building.

1.24 Prohibition to Call/Take Computer Operators in the Participants’ rooms or outside NMW

The responsibility to complete computer related work lies on the participants, however the institution has arranged services of the computer operators to assist the participants. The participants are not allowed to carry computer operators outside the campus. The computer operators are prohibited to attend to the participants in the participants rooms. Sufficient computers are provided in the computer lab, in the syndicate rooms as well as the simulation exercise area, accordingly participants will utilize services of the computer operators on duty in the computer lab or attached to the syndicate rooms or a simulation exercise group. Due to administrative reasons it is not always possible to continuously attach one specific computer operator to a specific participant or a group of participants, the participants must not insist on provision of a specific computer operator. The participants are prohibited to direct computer operators to find websites or research material for them, this must be done by the participants themselves.

List of Forms

i) Form-A (Bio-Data Form) For NMC is also available on NSPP Website ii) Form-B(Registration Form) For NMC is also available on NSPP Website iii) Form-C(Transport Proforma) (For NMW)

10 LIST OF IMPORTANT TELEPHONES NSPP Secretariat PABX NOS: +92-42-99202943-44; 99203883-84 FAX NO. 99201294 Website Address: nspp.gov.pk E-mail Address: [email protected] Name Designation Telephone No. Ext Res. Phone City Code (Off) (042) Mr. Muhammad Ismail Qureshi Rector NSPP 99202906 301 99201181 KhawajaSamiullah SO to Rector 99202906 356 Administration Wing Mr. Ahmed Yar Khan DG (Admn.)/DS(NMW) 99202909 330 37597888 Dr. Syed AsimHussain DS (Admn.) 99203887 351 36665999 Mrs. SumeraAyub D.D. (Admn) 99202904 361 37247579 Sub.Maj. (R) Haq Nawaz Superintendent 299 Mr. Manzoor Ahmed Admn. Officer 99205358 277 36638448 Mr. Manzoor Ahmed Transport Officer 99205358 354 36638448 Rana Akbar Ali Care Taker Hostel 258 Coordination Wing Mr. Muhammad Akram Khan DDS (Coord) 99205342 323 0314-4099643 Mr. M. Nadeem Khan AVO 99205342 323 Mrs. Sabahat Malik PO 99205345 366 Mr. Salman Khalid APO 265 National Management Wing PABX NOS: +92-42-99202943-44; 99203883-84 FAX NO. 99201294 Faculty Members Mr. NaeemAslam DEAN 99202908 305 35880576 Rai Ijaz Ali Zaigham DS 99202918 397 36650522 Mirza Shams-ul Hassan DS 99204323 292 99202937 Mr. Ahmed Yar Khan DG (Admn.)/DS(NMW) 99202909 330 37597888 RaoManzar Hayat DS 99202910 313 99214235 Mr. Muhammad Ilyas DS 99203813 345 0321-4733148 Brig. (R) Anwar-ul-Haq DS (T&C) 99202913 304 99202917

11 Name Designation Telephone Ext (Off) Res. Phone No. City Code (042) Library NMC Mrs. NaeemaNaeem Research Librarian 99202912 312/333 Medical Centre Dr. Shahid Iqbal Medical Officer 99202935 395 Mess Mr. Ahmed Ali Mess Incharge 264 - Miscellaneous Rana Akbar Hostel Incharge Mr. Muhammad AshiqBhatti Works Supervisor 357 Mr. Muhammad Babar Shafi Electric Foreman 295 Main Gate & Davis Road Gate 99202943-44 271/272 National Bank of Pakistan PASC Branch 99202927 99203381 Reproduction 269

12 NATIONAL MANAGEMENT COLLEGE NATIONAL MANAGEMENT WING 101 st NMC PARTICIPANT’S BIO DATA FORM

Important Notes:

 To be copied and filled in duplicate.  No column to be left blank. Please give reason in case it is Passport Size being left blank. (White Background)  Form should be typed or filled in LEGIBLE HAND WRITING.  Please staple twelve (12) copies of your recent passport size photographs with white background.

1. Name: 2. Occupational Group/Cadre: 3. Date of Birth: 4. Place of Birth: City: Province: 6. Domicile (Province): 7. Father’s Name:

8. Marital Status: Unmarried / Married / Separated / Divorced / Widow (Circle or Tick the relevant one) 9. Date of Entry in the Present Grade or Equivalent: 10. No of Children: Son(s): Daughter(s):

11. Date of Joining Service: 12. Designation (before joining the Course): 13. Date of appointment to the designation before joining the course: 14. Brief description of responsibilitie s of the designation before joining the course:

18. Date of Promotion: BS-18 BS-19 BS-20 ______

13 19. Last Four Positions held to BS-19 and BS-20 or equivalent, in Government or other organizations: Grade or Assignment/ Ministry/Division/ From To Duration Equiv Designati Department/ (months alent on Organization /years) BS-19 (Ascending order)

BS-20 (Ascending order)

20. Educational qualifications (Post Graduate, Graduate and Diploma) with disciplines and years starting with highest qualification) Diploma /Degree Subject Institution Year

21. Training Received in Pakistan (CTP/STP, MCMC, NIPA/SMC and other during entire service: Name of Course Duration Dates Name of Institution (weeks/months) From To CTP/STP:

14 MCMC: NIPA: SMC: Others:

22. Training Received Abroad (with name of the Country): Name of Course Duration Dates Name of Country and (weeks/months) From To Institution

23. Area of Specialization (if any): 24. Additional technical or professional qualifications (if any): 25. Published/unpublished work: (books, articles, reports)

26. Membership of official and unofficial committees /commissions: 28. Membership of academic/ literary/professional associations: 30. Name of the nominating Ministry/Department/ Organization for this Course:

15 31. Name and designation of the authority which maintains your PER and to whom the Course Report is to be sent: 32. Addresses  Official: ______& Contact ______Numbers: ______Contact#: ______Fax#: ______ Mailing: ______Contact#: ______Fax#: ______ Permanent: ______Contact#: ______Fax#: ______

Station: Lahore Signature: ______

Date: _____Aug 2 014 Name (Capital words): ______Service Group: ______

16 NATIONAL MANAGEMENT COLLEGE NATIONAL MANAGEMENT WING 101 st NMC: REGISTRATION FORM Note: Please make all entries in CAPITAL LETTERS using INK. Do not use lead pencil. 1. Full Name: ______2. Father’s Name: ______3. Service Group: ______4. Last Posting as/Designation held ______before Joining the Course: ______5. Date of Birth: Date Months (in digits) Year (in digits) ______6. Date of Registration for 101st NMC: ______7. Age as on 25 Aug 2014: Years Months Days ______8. National Identity Card #: ______9. Official Passport Details:  Do you have official passport (tick): Yes ______No ______ Give details if Yes: a. Passport #: ______b. Date of Issue: ______c. Date of Expiry: ______10. Important Address &Contact Numbers:  Personal Cell #: ______ Personal Email Address: ______ Emergency Contact #:  Name (Person for contact): ______ Relationship: ______ Cell/Land Line #: ______ Residential Address ______where family is residing: ______11. Resident Status: Lahore Base Hostel Room# Yes/No ______

PROVISION OF TRANSPORT TO PARTICIPANTS OF NMC

(ON ARRIVAL AT LAHORE)

1. Train/Flight number ------(by which you intend to reach Lahore)

2. Date of arrival at Lahore ------railway station/airport

3. Expected time of arrival ------

4. Would you require NMC’s

17 vehicle to receive you at the airport/railway station?

------Signature of participant & date

Full Name: ------(in Block Letters)

Designation: ------

Organization: ------

Address ------

------

Tel. No. (Office)------

(Residence)------

Fax No: ------To,

The Additional Directing Staff (T&C) National Management College,

National Management Wing, For 101st NMC Fax: 042-99201294 Ph: 042-99202055, 99202914