Complete Trip Itinerary & Information

2016 Tournament of Roses® Parade COMPLETE TRIP ITINERARY & INFORMATION It is critical to thoroughly read and understand all details included in the itinerary. Failure to do so could result in individual consequences and/or hindering the operation of the group. For the trip to operate efficiently, everyone must have a working knowledge of the trip logistics. Hyperlinks are included throughout. Other than a date or major header, anything else underlined is a link to important information that is available on the website.

General Information  It is recommended that all students, regardless of age, should carry some form of identification while on the trip.  All suitcases, instruments, and personal items must be tagged with proper identification.  Medicine - all students have filled out a medical “heads up” form and will be traveling through the airport with medicine. Medicine check in will take place during hotel check in and medicine check out will take place the evening before hotel check out. Medicines should be in original bottles with printed prescriptions.  Supplies for instruments (reeds, oils, etc.) should be packed with instruments.  It is imperative that students stay hydrated while in California. With each day full of activities & events, it will be also be imperative that students get proper rest each evening. The extended stay in California will allow us to adjust to the different time zone and climate, but the proper rest and hydration will help insure better performances for Band Fest, the Rose Parade, as well as a quality experience of all involved for the duration of the trip.  All students & parents should review the rules of conduct for overnight band trips.  Students should keep hotel rooms neat and orderly. This will prevent damage or loss of items and allow students to be punctual for events when departing the hotel. Chaperones will assess rooms each night to insure that this is being done.  There are times when students will have free time for meals and shopping. Students will be required to be in groups of three or four and will have regular contact with an assigned chaperone.  Selfie sticks will not be allowed at Disneyland, California Adventure, or Universal Studios. They may be used at the zoo but cannot be used to enter or reach into animal exhibits or reach past exhibit barriers.  Spending money is at your discretion. All meals beginning with the arrival in California and ending with the arrival in Tulsa are included in the trip. Money is not provided for souvenirs, extra rides at theme parks, vending machines, etc). It is acceptable to have snacks for travel days as long as they meet the regulations for airlines and airports.  It is advised to store various amounts money in several places (suitcase, carry-on, etc). Do not leave money lying around in hotel room at any time.  Students should call their parents two to three times during the trip to let them know how much fun they are having and that they are okay.  Make sure to sign up for Remind 101 – this will allow you to receive notifications with important information at needed times.  Activities where parents may join the band are marked with a ★ on the itinerary. Students will still be expected to stay within the confines and framework of the itinerary and specific instructions given while on the trip. Availability of space or the amount of time is not guaranteed for these activities.  Official photos of the band at the Rose Bowl Stadium and Rose Parade are not included in trip package. Students & Families will have the opportunity to buy official photos during and after the trip. Willie Braggs, communication specialist from Jenks Public Schools, will be traveling with the band and documenting all events.

Packing Checklist  Marching band uniform shoes, whites, long white socks (no gray heel) included in suitcase. Shoes should be polished and look clean for group photo at the Rose Bowl, BandFest, and Rose Parade. Students should also have a clean pair of gloves for these events.  Travel shirts (fall/long sleeve & summer/short sleeve) – students will be required to wear them. Required days are indicated in the itinerary.  Sunscreen.  Clothing – check Pasadena area extended weather forecast as well as specific instructions regarding attire for events to best prepare and pack for the trip. Right now temperature lows are in the upper 40’s and highs are in the upper 60’s/lower 70’s.  One nice set of clothes for the dinner and cruise. Attire is business casual. Jeans, shorts, and t-shirts should not be worn to this event.  Rain gear/ponchos. It does frequently rain in California. Inexpensive ones from the dollar store are recommended. Clear ponchos have been purchased in case of rain for BandFest and Rose Parade, but are reserved only for those events.  Bus assignments. There are several different assignments: Students signed up for regular buses while in Pasadena and that is what will be utilized most of the time during the trip. Be aware that specific bus assignments are made for transportation from the band room to the airport (5 buses), for transportation when group is split by flights (3 buses), and for transportation on the day of the parade. Bus assignments in relation to flights are arranged alphabetically. Students will need to know which bus they are on for these different events so the group can load and leave on time.

General Safety Regulations and Procedures  The Tournament of Roses Committee schedules a meeting with directors and tour guides to share procedures in case of emergency situations or incidents. These procedures will be shared with all staff, chaperones, and students prior to events.  In the case of emergency, the first priority is to the safety of the group. Students and Chaperones will be instructed not to communicate through public social media throughout the situation and/or until the situation has been determined to be safe. Students and Chaperones will be advised not to communicate through public social media after the situation has come to a completion. Students will be allowed to communicate directly with families when the situation has determined to be safe.  Directors will be required to communicate with school administration and will not have direct communication with any media without permission. Students will also not have any communication with media without permission of school administration.  The goal is to make sure that information shared is accurately communicated in a timely fashion.

Airport & Transportation Information

 The school will be providing transportation to and from the airport. Students and chaperones are required to travel on the bus. Roll will be taken. It is assumed and highly recommended that Family & Friends patrons utilize buses as well. If you choose not to use the service that the school has provided, contact Brandy Wilson/Greg Davis well in advance for logistical purposes. Campus police recommends that you have someone bring you to the band room. If you have to leave your vehicle here, do not leave anything of value in your vehicle and give further cause for break in or theft.  For Family & Friend members not accustomed to traveling with the band, it is essential that you are early for all times posted on the itinerary. If you show up late, the group will not wait, you may be left behind and forced to find your own transportation to the next event.  In the event of bad weather for December 27th, students/families will need to be prepared to take students to the airport on their own. In the event of bad weather for January 3rd, students/families will need to be prepared to make arrangements to be picked up from the airport to go home or return to the band room to pick up any vehicles remaining in the school parking lot.  Students may be dressed in normal clothes for the day. Be sure to check the forecast for the LA area to prepare for the day’s weather. Travel shirt is not required for this day, but all students are urged to wear Jenks Band or Jenks School apparel throughout the trip and especially when traveling through airports.  For anyone 18 years or older, proper identification (driver’s license, passport, etc.) is required. It is a good idea for all students to have some type of identification – especially at an airport.  TSA Guidelines and Inspection – be prepared to take off anything that is metal. Be prepared to take off your shoes as well.  Students are allowed one large suitcase/bag and one carry-on bag. Suitcase can be up to 60” in overall length, width, and height with a maximum of 50 lbs. It is recommended that suitcase be lighter than 50 lbs when departing. Most people will be buying souvenirs while on the trip and the maximum weight of your suitcase must still be 50 lbs when returning to Tulsa. Outrageous fees and penalties will be applied to individuals bringing bags that exceed the maximum weight. Chaperones and directors are allowed one suitcase, one hanging bag, and one carry on.  You can bring one carry-on bag plus one personal item as long as the carry-on bag fits comfortably in the sizer without being forced and does not exceed overall dimensions of 45 inches (length + width + height). The maximum dimensions cannot exceed any of the following measurements: 22" long x 14" wide x 9" tall. All carry-on items should be stowed in an overhead bin. NO LIQUIDS are allowed. Everyone needs to include a change of clothes (t-shirt, shorts, undergarments) and necessary medicine for the day in their carry on. For online information regarding carry-on allowances, https://www.tsa.gov/travel/security-screening/prohibited-items.  Personal item - includes: purse, briefcase, laptop bag OR a similar item such as a tote. The personal item must be smaller than your carry-on bag and must fit under the seat in front of you. Additional items that will be allowed above and beyond restrictions include outerwear such as coats/wraps/hats, book or newspaper, and pillow or blanket.

Friday, December 18 th

3:00 – 4:00 PM Load Semi and Box Trucks All instruments (including flutes and clarinets), equipment, and uniforms will be loaded in the equipment trucks after school on Friday. Marching uniforms consist of hanging bag, cream pants, jacket, and hat. All other parts of the uniform - marching shoes, white socks, white shorts, and white shirt should be packed in suitcase. Drum Majors will take both sets of uniforms and need to be stored on the back rack and easy to get to – they will be wearing uniforms before the rest of the band.

Students in basketball band will be loaded instruments in the semi after the games that night.

Students in color guard will be loading equipment after Tuesday’s rehearsal (December 22nd). Did everyone remember to load uniforms and all equipment needed for the trip? Think through it! Can’t do anything about it once we have left OK. Saturday, December 26 th

7:00 AM Equipment Trucks Depart for Pasadena Convoy Includes: Semi Truck (Allen Obert, Allan Trimble), Box Truck #1 (Phillip Powell, Eleanor Powell), Box Truck #2 (Gayle Luinstra, Bessie Gibbs), and Willie Braggs (car).

Meal and gas stops enroute.

Stop in Gallup, New Mexico. Fairfield Inn & Suites 3510 E Historic Highway 66 Gallup, NM 87301 (505) 863-0900

Sunday, December 27 th - Flight Group #1

4:00 AM Buses Arrive Flight Assignments were made in early December.

We will be taking 5 buses (4 prides, 1 yellow). Luggage for prides will go below in storage bays. Carry-ons may be placed in shelving above seats in the bus. No storage bays or shelving is available in the yellow bus. Fewer people are assigned to the yellow bus to accommodate luggage & carry-ons.

4:15 AM Load Buses Bus Assignments are by alphabet. Upon arrival, students may go directly to the bus, check in with chaperone, load luggage, and be ready to go.

5:00 AM Depart for Tulsa International Airport

5:45 AM Arrive at Tulsa International Airport Miami Air Charter Flight #614 Chaperones will be stationed at ticket claim, security, and departing gate. Once students have made it to the departing gate, students should not leave unless given permission by a chaperone.

7:00 AM Depart for California

8:40 AM Arrive at Long Beach Airport Depart for Highland Bus Assignments - We are using three buses for the remainder of the day. Assignments are again made by alphabet

10:00 – 12:00 PM Lunch at ★Farmer’s Market★ Groups. Lunch. Shopping. Boundaries. Cash Allotment.

12:00 – 3:00 PM Hollywood Tour with Local Guide Bus or walk?

3:15 PM Depart for Hotel 4:15 PM Hotel Check In Long Beach Marriott 4700 Airport Plaza Drive Long Beach, CA 90815 855 213-0582

6:30 PM Dinner at Hotel Everyone together. Medicine Check In. Full Group Meeting. Define Student Groups and Chaperone Assignments for Zoo. Equipment Trucks Arrive. Curfew. Lights Out. Wake Up Defined

Sunday, December 27 th - Flight Group #2

1:00 PM Busses Arrive Flight Assignments were made in early December.

We will be taking 5 buses (4 prides, 1 yellow). Luggage for prides will go below in storage bays. Carry-ons may be placed in shelving above seats in the bus. No storage bays or shelving is available in the yellow bus. Fewer people are assigned to the yellow bus to accommodate luggage & carry-ons.

1:15 PM Load Buses Bus Assignments are by alphabet. Upon arrival, students may go directly to the bus, check in with chaperone, load luggage, and be ready to go.

2:00 PM Depart for Tulsa International Airport

2:45 PM Arrive at Tulsa International Airport Miami Air Charter Flight #616 Chaperones will be stationed at ticket claim, security, and departing gate. Once students have made it to the departing gate, students should not leave unless given permission by a chaperone.

4:00 PM Depart for California

5:40 PM Arrive at Long Beach Airport Depart for Hotel Bus Assignments - We are using three buses for the remainder of the day. Two buses are for chaperones and students. One bus is for Family & Friends. Assignments are again made by alphabet.

Family & Friends Depart for their hotels. Assignments are made through Grueninger Tours. Courtyard Long Beach Airport 3841 N Lakewood Blvd Long Beach, CA 90808 562 429-5803

The Westin Long Beach 333 E Ocean Blvd Long Beach, CA 90802 (562) 436-3000 6:15 PM Hotel Check In Long Beach Marriott 4700 Airport Plaza Drive Long Beach, CA 90815 855 213-0582

6:30 PM Dinner at Hotel Everyone together. Medicine Check In. Full Group Meeting. Define Student Groups and Chaperone Assignments for Zoo. Equipment Trucks Arrive. Curfew. Lights Out. Wake Up Defined

Monday, December 28 th

6:30 – 7:30 AM Breakfast at Hotel

7:45 AM Load Buses No equipment trucks used this day. Drivers on buses.

8:00 AM Depart for San Diego

10:30 AM Arrive at San Diego Zoo★ Lunch meal coupon.

3:00 PM Depart for Hotel

5:30 PM Estimated Arrival at Hotel Hour or so to freshen up

7:10 PM Depart for Dinner.

7:30 – 9:30 PM Arrive at ★Bubba Gump Shrimp Co., Long Beach★

10:00 PM Estimated Arrival at Hotel Full Group Meeting. Unload Uniforms Curfew. Lights Out. Wake Up Defined.

Tuesday, December 29 th

6:15 AM Mr. Hillock, Drum Majors, and Tour Director Depart for Working Breakfast via Minivan DM In Uniform – Maroon Pants, Gauntlets, Gloves Bring Hanging Bags and Change of Clothes.

Joins HS Band @ approximately 9:30 for Morning Rehearsal 6:30 – 7:30 AM Breakfast at Hotel Travel shirt is required this day. At the moment – the fall travel shirt (long sleeve) is the selected shirt. Depending on the actual weather for this day, the summer travel shirt (short sleeve) could be selected instead. Decision will be made while on the trip.

7:45 AM Depart for Morning Rehearsal Semi Truck and Box Truck Containing equipment used this day. Box truck containing uniforms not needed.

9:00 AM Arrive at Santa Monica High School Unload.

10:00 – 12:00 PM Arrive at Santa Monica High School Rehearsal for Field Show. Chaperones get one chance to practice moving equipment.

12:00 PM Load Equipment Possible staggered departure for Santa Monica Beach and Pier

12:30 – 3:30 PM Lunch & Free Time at ★Santa Monica Beach & Pier★ Boundaries will be defined. Student will be in defined groups and check in at defined times with chaperones. Students should consider bringing and using Sunscreen at least for this day. Remember to stay properly hydrated (both for the day and for the trip). Students are allowed to get their feet wet at the beach, but will not be allowed to swim, wear swimsuits, or get their clothes wet.

3:45 PM Load Buses

4:00 PM Depart for Float Barns

5:00 PM Arrive at Float Barn & Park Area Pizza at nearby park. Memorial Park 320 N Orange Place Azusa, CA 91702

Work on floats from 6-10pm. 120 N Aspan Avenue Azusa, CA 91702

10:00 PM Depart for Hotel

11:00 PM Arrive at Hotel Instructions given. Curfew. Lights Out. Wake Up Defined

Wednesday, December 30 th

8:15 AM Load Buses Students will be in uniform when loading buses. Students must be extra careful not to get uniform dirty. Students will not be allowed to sit down in cream pants unless on the bus or an approved place. We want them to stay very clean for both band fest and the parade. 8:30 AM Depart Hotel for Pasadena Students will be in uniform when loading buses. Students must be extra careful not to get uniform dirty. Students will not be allowed to sit down in cream pants unless on the bus or an approved place. We want them to stay very clean for both band fest and the parade.

Students bring a change of clothes – we will be changing out of uniforms after our BandFest performance and before dinner.

Drive parade route.

Semi and Box trucks depart later to go to Pasadena Community College.

11:00 AM Arrive at Rose Bowl Stadium 11:20 AM - Band Photo at Stadium. For this picture - Guantlets and gloves. No hats or instruments. 11:50 AM – Float Viewing, Lot #1 12:20 PM – Load Buses 12:30 PM – Depart

12:30 AM Depart Rose Bowl

12:55 PM Arrive at Pasadena Community College Possibly Temporarily Take Off Uniforms Lunch @ 1:10 In-N-Out Burger (Band, Staff, Chaperones) 1:45 Unload (or sooner) 2:15 Warm Up (Area C) 2:40 Stadium Staging 2:50 Field Staging 3:00 Arrange on Field 3:05 BandFest Performance

Change into regular clothes

5:15 PM Dinner Hometown Buffet 5535 Rosemead Blvd. Temple City, CA 91780

8:00 PM ★Cirque Du Soleil★ Cabinet of Curiosities LA Dodger Stadium - performance is enclosed inside large circus tent.

Regular clothes are fine. Check forecast for actual temperature.

10:30 AM Return to Hotel

11:30 AM Arrive at Hotel Curfew. Lights Out. Wake Up Defined. Thursday, December 31 st

7:00 – 11:00 AM Mr. Hillock, Mr. White, Dr. Butterfield, Mr. & Mrs. Means, and Willie Braggs Depart for President’s Brunch Langham Huntington Hotel 1401 S Oak Knoll Avenue Pasadena, CA 91106

Bring change of clothes for Universal Studios.

8:15 AM Depart for morning rehearsal All equipment needed for parade rehearsal should be underneath buses. No box trucks needed today. Only semi truck needed for parade rehearsal.

8:30 AM Arrive at Long Beach City College 4901 East Carson Street Long Beach, CA 90808

Unload. Rehearse parade marching until 10:00.

10:30 AM Depart for Universal Studios

11:00 – 6:00 PM ★Universal Studios★ Lunch and Dinner meal coupons given to students. Remember Selfie Sticks are not allowed. Boundaries will be defined. Student will be in defined groups and check in at defined times with chaperones.

6:30 PM Depart Universal Studios Return to Hotel

8:00 PM New Year’s Eve Ice Cream Party Bring in the New Year - Celebrate with Eastern Time Zone

Organize plumes, guantlets, instruments, etc. Pass out TOR Medical Release forms for parade – fill in missing information.

Will be early to bed. Big day the next day.

Friday, January 1 st Times are subject to change, but this will provide a general idea of how things will operate this morning. Parade order has been established but arrival and unloading times have not.

4:45 AM Wake Up Boxed Breakfast from hotel 6:00 AM Band & Directors Depart on Buses 1-5 Everything on buses only. All parts of uniform.

6:00 AM Chaperones Depart on Bus 6 On buses only. All parts of uniform.

Parade Specific Information Exact times for everything to be added – probably after arriving in California.

8:00 AM Rose Parade Officially Begins (10:00 CST) See media coverage information page from website.

10:00 AM Parade Officially Ends (12:00 CST) Our parade ending time is contingent on actual start time. Basically add two hours to our start time.

Lunch In-N-Out Burger provided by the Tournament of Roses for band and staff.

Return to Hotel. Possible snacks on buses. Downtime. View replays of parade. Re-Load equipment trucks for tomorrow’s departure.

4:30 PM Depart for Evening Dinner Event Attire - Business Casual. This is not a t-shirt, jeans, or shorts event. Look nice for the evening.

7:00 – 10:00 PM Dinner & Cruises with Family & Friends Tour Inspiration Hornblower – Diamond Deck Grape Street, Pier 1800 North Harbor Drive San Diego, CA

12:00 PM Return to Hotel Curfew. Lights Out. Wake Up Defined

Saturday, January 2 nd

7:00 AM Equipment Trucks Depart for Jenks Convoy Includes: Semi Truck (Allen Obert, Allan Trimble), Box Truck #1 (Phillip Powell, Eleanor Powell), Box Truck #2 (Gayle Luinstra, Bessie Gibbs), and Willie Braggs (car).

Meals and gas stops enroute.

Stop in Albuquerque, New Mexico. Fairfield Inn by Marriott – Albuquerque University Area 1760 Menaul Blvd NE Albuquerque, NM 87102 (505) 889-4000

7:00 AM Breakfast at Hotel Travel shirt is required this day. At the moment – the summer travel shirt (short sleeve) is the selected shirt. Depending on the actual weather for this day, the fall travel shirt (long sleeve) could be selected instead. Decision will be made while on the trip. 8:00 AM Depart for Anaheim

9:00 AM Arrive at ★Disneyland and Disney’s California Adventure★ Lunch and Dinner coupons in the park Check in times with chaperones Emergency Selfie Sticks are not allowed.

9:00 PM Return to Hotel Showers. Clean Up Rooms Medicine Check In Pack. Curfew. Lights Out. Wake Up Defined

Sunday, January 3 rd - Flight Group #1

4:30 AM Wake Up

5:00 AM Room Check Out

6:10 AM Load Buses Boxed breakfast enroute to hotel Same bus assignments (3 buses) as when we arrived in California.

6:35 AM Depart Hotel for Airport

6:45 AM Arrive at Long Beach Airport Miami Air Charter Flight #615 Will follow the same procedure as the beginning of the week. Chaperones will be stationed at ticket claim, security, and departing gate. Once students have made it to the departing gate, students should not leave unless given permission by a chaperone.

8:10 AM Depart for Tulsa International Airport Miami Air Charter Flight #615

1:00 PM Arrive at Tulsa International Airport Luggage Load 5 Buses – same as before

1:45 PM Depart for Jenks High School

2:15 PM Arrive at Jenks High School Have ride ready. Go home. End of a great trip to California Sunday, January 3 rd - Flight Group #2

5:00 AM Wake Up

7:00 AM Hotel Checkout

7:45 AM Depart for Hollywood

8:45 – 12:00 PM Hollywood Tour

12:00 – 1:00 PM Lunch at ★Farmer’s Market★ Hollywood Tour with local guide Lunch (cash allotment) at Farmer’s Market

1:30 – 2:30 PM Free Time at ★Hollywood & Farmer’s Market★

2:30 PM Depart for Long Beach Airport

3:30 PM Arrive at Long Beach Airport Miami Air Charter Flight #617 Will follow the same procedure as the beginning of the week. Chaperones will be stationed at ticket claim, security, and departing gate. Once students have made it to the departing gate, students should not leave unless given permission by a chaperone.

4:45 PM Depart for Tulsa International Airport Miami Air Charter Flight #617

9:35 PM Arrive at Tulsa International Airport Luggage Load 5 buses – same as before

10:15 PM Depart for Jenks High School

10:45 PM Arrive at Jenks High School Have ride ready to pick you up. Go Home. End of a great trip to California.

Monday, January 4 th

7:50 – 8:45 AM Unload Equipment Trucks No music rehearsal.

Tuesday, January 5 th

7:20 – 8:45 AM Concert Season Begins First time split into three concert bands.