Issue Final Pay

Work Instruction Functional Area: Payroll Issue Final Pay

Purpose

Use this procedure to retire an employee by stopping their regular salary effective date on the date of the retirement. You will also issue vacation and/or sick payout.

Trigger

Perform this procedure when the separation PCR has been received in the HRSC.

Prerequisites

Menu Path

Use the following menu path to begin this transaction:

 Select Human Resources Personnel Management Administration HR Master Data to go to the Personnel Actions screen.

Transaction Code

PA40 / PA30

Helpful Hints

 The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields. Work Instruction Functional Area: Payroll Issue Final Pay

Procedure

1. Start the transaction using the menu path or transaction code.

Personnel Actions

2. As required, complete/review the following fields:

Field R/O/C Description

Person ID Required Unique Employee Identification number Example: 10000249

3. Click to the left of Retirement.

8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 2/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay

4. Click .

Copy Actions (0000)

Start Required Date and/or time when operation commences Example: 03/15/2006

Reason for Action Required Whenever a personnel action is run, it must be described by a reason Example: 01

You can use the drop-down menu to select the appropriate reason for action.

6. Click .

Copy Organizational Assignment (0001)

7. Enter /NPA30 in the Command field.

The system displays the message “Record created”.

Now you need to enter the quota compensation time for the final payout.

Maintain HR Master Data (UC Basic Personnel Data tab)

Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number Example: 0416

STy Required Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each. Example: 0001 (Vacation)

9. Click .

10. Click .

Create Time Quota Compensation (0416)

The start date is the pay period end date of the check on which the action is to take place.

No. to compensate Required Specifies the amount (in days or hours) of a time quota for which the employee will be compensated Example: 321.57

Vacation and/or sick pay out hours must be calculated manually.

12. Click .

13. Click .

Maintain HR Master Data (UC Basic Personnel Data tab) (2)

14. Perform one of the following: If You Want To Go To Enter another payout wage type Step 15 Exit this transaction Step 20

The system displays the message “Record created”.

STy Required Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each. Example: 0004 (Sick)

16. Click .

Create Time Quota Compensation (0416) (2)

No. to compensate Required Specifies the amount (in days or hours) of a time quota for which the employee will be compensated Example: 175.28

Vacation / sick pay out hours must be calculated manually.

18. Click .

19. Click .

Maintain HR Master Data (UC Basic Personnel Data tab) (3)

20. Click until you return to the SAP Easy Access screen.

The system displays the message, "Record created."

21. You have completed this transaction.

Result

You have retired an employee by stopping their regular salary effective date of the retirement. You have also issued vacation and/or sick payout.

Comments