<p>Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Purpose</p><p>Use this procedure to retire an employee by stopping their regular salary effective date on the date of the retirement. You will also issue vacation and/or sick payout.</p><p>Trigger</p><p>Perform this procedure when the separation PCR has been received in the HRSC.</p><p>Prerequisites</p><p>None</p><p>Menu Path</p><p>Use the following menu path to begin this transaction:</p><p> Select Human Resources Personnel Management Administration HR Master Data to go to the Personnel Actions screen.</p><p>Transaction Code</p><p>PA40 / PA30</p><p>Helpful Hints</p><p> The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields. Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Procedure</p><p>1. Start the transaction using the menu path or transaction code.</p><p>Personnel Actions</p><p>2. As required, complete/review the following fields:</p><p>Field R/O/C Description</p><p>Person ID Required Unique Employee Identification number Example: 10000249</p><p>3. Click to the left of Retirement.</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 2/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>4. Click .</p><p>Copy Actions (0000)</p><p>5. As required, complete/review the following fields:</p><p>Field R/O/C Description</p><p>Start Required Date and/or time when operation commences Example: 03/15/2006</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 3/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Field R/O/C Description</p><p>Reason for Action Required Whenever a personnel action is run, it must be described by a reason Example: 01</p><p>You can use the drop-down menu to select the appropriate reason for action.</p><p>6. Click .</p><p>Copy Organizational Assignment (0001)</p><p>7. Enter /NPA30 in the Command field.</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 4/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>The system displays the message “Record created”.</p><p>Now you need to enter the quota compensation time for the final payout.</p><p>Maintain HR Master Data (UC Basic Personnel Data tab)</p><p>8. As required, complete/review the following fields:</p><p>Field R/O/C Description</p><p>Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number Example: 0416</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 5/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Field R/O/C Description</p><p>STy Required Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each. Example: 0001 (Vacation)</p><p>9. Click .</p><p>10. Click .</p><p>Create Time Quota Compensation (0416)</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 6/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>11. As required, complete/review the following fields:</p><p>Field R/O/C Description</p><p>Start Required Date and/or time when operation commences Example: 03/31/2006</p><p>The start date is the pay period end date of the check on which the action is to take place.</p><p>No. to compensate Required Specifies the amount (in days or hours) of a time quota for which the employee will be compensated Example: 321.57</p><p>Vacation and/or sick pay out hours must be calculated manually.</p><p>12. Click .</p><p>13. Click .</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 7/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Maintain HR Master Data (UC Basic Personnel Data tab) (2)</p><p>14. Perform one of the following: If You Want To Go To Enter another payout wage type Step 15 Exit this transaction Step 20</p><p>The system displays the message “Record created”.</p><p>15. As required, complete/review the following fields:</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 8/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Field R/O/C Description</p><p>STy Required Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each. Example: 0004 (Sick)</p><p>16. Click .</p><p>Create Time Quota Compensation (0416) (2)</p><p>17. As required, complete/review the following fields:</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 9/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Field R/O/C Description</p><p>Start Required Date and/or time when operation commences Example: 03/31/2006</p><p>No. to compensate Required Specifies the amount (in days or hours) of a time quota for which the employee will be compensated Example: 175.28</p><p>Vacation / sick pay out hours must be calculated manually.</p><p>18. Click .</p><p>19. Click .</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 10/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Maintain HR Master Data (UC Basic Personnel Data tab) (3)</p><p>20. Click until you return to the SAP Easy Access screen.</p><p>The system displays the message, "Record created."</p><p>21. You have completed this transaction.</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 11/12 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Issue Final Pay</p><p>Result</p><p>You have retired an employee by stopping their regular salary effective date of the retirement. You have also issued vacation and/or sick payout.</p><p>Comments</p><p>None</p><p>8/27/2017 14_PY_PA30_Iss Final Pay_PY3_0.udc 12/12 Ver: © University of Cincinnati </p>