Shawnee Mission West Spotlighters

Meeting Minutes September 12, 2016

Attending: Stephanie Acheson, Kim Benson, Tracy Carpenter, Eileen Eilert, Sean Hedenskog, Lisa Gilmer, Sue Johnson, Suzy Kinner, Kim Lipford, Stephanie Marksz, Jack McNeley-Phelps, Joi McNeley-Phelps, Melissa Sherard, Scott Speckman, Shannon Speckman, Dianne Todd, Mary Valentine, Charlotte Wallenburg, Kim Wells, and Tracy Wilkus

Call to Order  6:03 p.m.  Welcome – Dena Gates-Smith

Spotlighter goals:

 Support the choir and theatre programs at SM West  Increase awareness for Spotlighters and increase membership

Directors Reports (Eric Mangus)

 Rep and Advanced Rep shows are moving along well

 Pippin auditions next Monday, Tuesday, and Thursday; callbacks on Friday

 Cast list might be posted over the following weekend

 Dance workshop this week to prepare for auditions

 Beginners makeup kits ($20) available to order

 Theatres T-shirts ($10) available to order; deadline 9/16

 There will be another parent meeting regarding theatre trip to NYC over spring break on 9/19

 Thespian conference registration deadline is 9/30

 Thespians will be working on the homecoming float 9/24

 Thespians have done two fundraisers: Skyzone fundraiser raised $50; Renaissance Festival fundraiser will be 10/8; adult needed to supervise 10:00 a.m. to noon.

(Laura VanLeeuwen) read by Dena Gates-Smith in Ms. VanLeeuwen’s absence  Friday, Sept. 30th – 9th grade state recording date. This is optional and open only to freshmen.  October 7th- District Audition Date. After school in the choir room. Auditions open to any chorale/madrigal member. Students know what music they will be auditioning with. Students will be auditioning for the 20 spots attending Northeast District Choir auditions on Nov. 12th at Olathe East.

00f66ed5f2cf03e8e6228f4e109c3729.docx Page 1 of 5  Our Fall Concert is Thursday, October 13th at 7pm in the auditorium. Call time for students will be 6:30 in the choir room. Dresses and Tuxes have been ordered for the select choirs and I will send an email this week regarding payments due and due dates.

00f66ed5f2cf03e8e6228f4e109c3729.docx Page 2 of 5  MEN: Black pants, black socks, dress shoes, white button collared long-sleeved shirt, and necktie. (tie is provided by Coach V)  WOMEN: Skirt or blouse or dress with hose/tights and black flats. Dress code appropriateness must be followed.  Email her directly if you have any questions about outfits. Secretary Report (Joi McNeley-Phelps)  May’s minutes were not available for review/approval

Treasurer Report (Kim Benson)  Revenue: $ 2084

 Expenses: $ 2500  Noted that any changes made to the budget were in an effort to create a balanced budget  Discussed selling flowers at Spotlight Spectacular to increase revenue. Overall, group supported doing so

VP Membership Report (Charlotte Wallenburg)  Currently have 47 members

VP Programs (Brad Bunde & Monica Trout) – No Report

VP Publicity Report & Press Release (Fredi Reed)  Will talk with Mr. Magnus regarding the theatre’s need for publicity

Banquet Chair: Choir (Lisa Gilmer) – No Report

Banquet Chair: Theatre (Julie Heng) – No Report

Concession Chair: Theatre (Nancy Parker) – No Report

Cuisine Chair: Theatre (Monica Ferrin) – No Report

Flower Chairs (Tracy Carpenter & Melissa Sherard)  Last year’s chair explained the program to parents

 Discussed pre-ordering for big shows

Front of House Chair (Sue Johnson) – No Report

Hospitality Chair: Choir (Tracy Wilkus)  Requested a freshman parent to help out at concert concessions

Picnic Chair: Choir (Judy Lamb) – No Report

Picnic Chair: Theatre (Julie Heng) – No Report

Poster Distribution Chair (Jen Deardorff) – No Report

Senior Gifts (Kim Wells) – No Report

00f66ed5f2cf03e8e6228f4e109c3729.docx Page 3 of 5 Tickets Chair (Allene Eland) – No Report

Volunteer Coordinator (Eileen Eilert)  Described process of getting volunteers for choir and theatre events

 Requested that plans for parties be communicated with enough notice to get volunteers

Website Chair (Joi McNeley-Phelps) – No Report

New Business:  Business ads for musical programs

 Opportunity basket-raffle for musical – determined was a good fundraiser

Old Business:  Send photos from choir and theatre picnics to website chair – Joi McNeley-Phelps

Additional Questions/Comments  Freshman parent asked about the process of ordering and receiving Angels’ tickets

Adjourn Meeting  6:48 p.m.

Upcoming Events:

Fall Concert Dress Rehearsal (Chorale/Madrigals)

October 12

SMW Auditorium

3:00 - 4:00 p.m.

Fall Concert (All Choirs)

October 13

SMW Auditorium

7:00 p.m. (6:15 call)

Fall Show - Repertory Theatre

October 20-21

West Area Choral Festival

October 27

00f66ed5f2cf03e8e6228f4e109c3729.docx Page 4 of 5 SMW Gym

7:00 p.m.

Web Site  www.smwspotlighters.com

Facebook:  SMW Spotlighters

Respectively Submitted,

Joi McNeley-Phelps Secretary

00f66ed5f2cf03e8e6228f4e109c3729.docx Page 5 of 5