<p> Meeting Minutes September 12, 2016</p><p>Attending: Stephanie Acheson, Kim Benson, Tracy Carpenter, Eileen Eilert, Sean Hedenskog, Lisa Gilmer, Sue Johnson, Suzy Kinner, Kim Lipford, Stephanie Marksz, Jack McNeley-Phelps, Joi McNeley-Phelps, Melissa Sherard, Scott Speckman, Shannon Speckman, Dianne Todd, Mary Valentine, Charlotte Wallenburg, Kim Wells, and Tracy Wilkus</p><p>Call to Order  6:03 p.m.  Welcome – Dena Gates-Smith</p><p>Spotlighter goals:</p><p> Support the choir and theatre programs at SM West  Increase awareness for Spotlighters and increase membership</p><p>Directors Reports (Eric Mangus)</p><p> Rep and Advanced Rep shows are moving along well</p><p> Pippin auditions next Monday, Tuesday, and Thursday; callbacks on Friday</p><p> Cast list might be posted over the following weekend</p><p> Dance workshop this week to prepare for auditions</p><p> Beginners makeup kits ($20) available to order</p><p> Theatres T-shirts ($10) available to order; deadline 9/16</p><p> There will be another parent meeting regarding theatre trip to NYC over spring break on 9/19</p><p> Thespian conference registration deadline is 9/30</p><p> Thespians will be working on the homecoming float 9/24</p><p> Thespians have done two fundraisers: Skyzone fundraiser raised $50; Renaissance Festival fundraiser will be 10/8; adult needed to supervise 10:00 a.m. to noon.</p><p>(Laura VanLeeuwen) read by Dena Gates-Smith in Ms. VanLeeuwen’s absence  Friday, Sept. 30th – 9th grade state recording date. This is optional and open only to freshmen.  October 7th- District Audition Date. After school in the choir room. Auditions open to any chorale/madrigal member. Students know what music they will be auditioning with. Students will be auditioning for the 20 spots attending Northeast District Choir auditions on Nov. 12th at Olathe East.</p><p>00f66ed5f2cf03e8e6228f4e109c3729.docx Page 1 of 5  Our Fall Concert is Thursday, October 13th at 7pm in the auditorium. Call time for students will be 6:30 in the choir room. Dresses and Tuxes have been ordered for the select choirs and I will send an email this week regarding payments due and due dates.</p><p>00f66ed5f2cf03e8e6228f4e109c3729.docx Page 2 of 5  MEN: Black pants, black socks, dress shoes, white button collared long-sleeved shirt, and necktie. (tie is provided by Coach V)  WOMEN: Skirt or blouse or dress with hose/tights and black flats. Dress code appropriateness must be followed.  Email her directly if you have any questions about outfits. Secretary Report (Joi McNeley-Phelps)  May’s minutes were not available for review/approval</p><p>Treasurer Report (Kim Benson)  Revenue: $ 2084</p><p> Expenses: $ 2500  Noted that any changes made to the budget were in an effort to create a balanced budget  Discussed selling flowers at Spotlight Spectacular to increase revenue. Overall, group supported doing so</p><p>VP Membership Report (Charlotte Wallenburg)  Currently have 47 members</p><p>VP Programs (Brad Bunde & Monica Trout) – No Report</p><p>VP Publicity Report & Press Release (Fredi Reed)  Will talk with Mr. Magnus regarding the theatre’s need for publicity</p><p>Banquet Chair: Choir (Lisa Gilmer) – No Report</p><p>Banquet Chair: Theatre (Julie Heng) – No Report</p><p>Concession Chair: Theatre (Nancy Parker) – No Report</p><p>Cuisine Chair: Theatre (Monica Ferrin) – No Report </p><p>Flower Chairs (Tracy Carpenter & Melissa Sherard)  Last year’s chair explained the program to parents</p><p> Discussed pre-ordering for big shows</p><p>Front of House Chair (Sue Johnson) – No Report</p><p>Hospitality Chair: Choir (Tracy Wilkus)  Requested a freshman parent to help out at concert concessions</p><p>Picnic Chair: Choir (Judy Lamb) – No Report</p><p>Picnic Chair: Theatre (Julie Heng) – No Report</p><p>Poster Distribution Chair (Jen Deardorff) – No Report</p><p>Senior Gifts (Kim Wells) – No Report</p><p>00f66ed5f2cf03e8e6228f4e109c3729.docx Page 3 of 5 Tickets Chair (Allene Eland) – No Report</p><p>Volunteer Coordinator (Eileen Eilert)  Described process of getting volunteers for choir and theatre events</p><p> Requested that plans for parties be communicated with enough notice to get volunteers </p><p>Website Chair (Joi McNeley-Phelps) – No Report</p><p>New Business:  Business ads for musical programs</p><p> Opportunity basket-raffle for musical – determined was a good fundraiser</p><p>Old Business:  Send photos from choir and theatre picnics to website chair – Joi McNeley-Phelps</p><p>Additional Questions/Comments  Freshman parent asked about the process of ordering and receiving Angels’ tickets</p><p>Adjourn Meeting  6:48 p.m.</p><p>Upcoming Events:</p><p>Fall Concert Dress Rehearsal (Chorale/Madrigals)</p><p>October 12</p><p>SMW Auditorium</p><p>3:00 - 4:00 p.m.</p><p>Fall Concert (All Choirs)</p><p>October 13</p><p>SMW Auditorium</p><p>7:00 p.m. (6:15 call)</p><p>Fall Show - Repertory Theatre</p><p>October 20-21</p><p>West Area Choral Festival</p><p>October 27</p><p>00f66ed5f2cf03e8e6228f4e109c3729.docx Page 4 of 5 SMW Gym</p><p>7:00 p.m.</p><p>Web Site  www.smwspotlighters.com</p><p>Facebook:  SMW Spotlighters</p><p>Respectively Submitted,</p><p>Joi McNeley-Phelps Secretary</p><p>00f66ed5f2cf03e8e6228f4e109c3729.docx Page 5 of 5</p>