Position Description s42

WORLD VISION POSITION DESCRIPTION

KEY POSITION INFORMATION

Job Title ADP Accountant Grade 12

Reports To Lead Accountant

Functional Report to:

Department/Group Finance Location Tuzla

PURPOSE OF POSITION: To provide general financial services to the ADP in line with WV financial polices and procedures in order to ensure smooth functioning of the ADP. This is in the areas of but not limited to: budget preparation, accounting reports and statements, reconciliation of bank accounts, cash flow and processing journal entries and vouchers for all projects in the ADP.

MAJOR RESPONSIBILITIES

ROLE DIMENSION / DESCRIPTION End Results Expected TIME SPENT 1. Accounting 50%

a. Create monthly cash request a. Cash flow prepared on time and office is running smoothly. b. Ensure all (Cash and Bank) payments are prepared and b. Cash book entries and processed according to WV BIH balances reviewed, standards verified and reconciled with cash in petty cash – daily c. Cash withdrawal ensured according to daily/weekly needs. Processing and c. Ensure ADP bank account are keeping track of clearing reconcile advances and expense reports d. All accounts reconciled as per the FFM. Balance in bank statement is the d. Ensure all expenditures are same as balance per SS allocable, allowable and books. appropriately charged. e. All implementing allocations are allocable/allowable and e. Ensure accounting for all taxes on charged accordingly. services agreement f. All applicable processes 1 are followed, including accounting for taxes, payment and submitting f. LDR reporting and salary the report to the relevant calculation review at ADP level local institution. g. Monthly salaries are charged based on monthly LDR. g. Prepared coding on financial vouchers for ADP h. All entry vouchers and supporting . documentation is prepared and in order h. Enter financial data into and properly filed. SunSystem as required i. All entries are made into accounting system according to month closing schedule (3rd of the following month). 2. Budgeting and Reporting 15%

a. In coordination with program a. All budgets are prepared staff, prepare budget for ADP. and approved on time and imported into Sun System at the beginning of the Financial Year.

b. Run Monthly and Quarterly b. All draft financial reports financial report. are prepared and distributed to ADP Leads during 5 working days after FFR closure.

20% 3. Maintenance of financial documentation

a. Ensure that all financial a. All supporting transactions have relevant documentation is in place supporting documentation in and attached to accordance with WV BIH and respective cash/bank donor’s requirements payment order. b. Perform internal checks, research expenditure variance and prepare b. All variances/differences are corrected. 2 correction journals where c. Financial documentation necessary. marked and stored in c. Responsible for proper marking proper place. and storing of financial documentation.

10% 4. Capacity Building of local partners a. Train Local Partners on required a. Trainings for partners are WV financial procedures. organized once per year. All new financial info is b. Review Local Partners reports and distributed on time. make sure that copies off all invoices are provided. b. Copies are made after checking the projects and they are valid for audit control. 5% 5. Other a. To be aware and prepared to implement National Office Humanitarian and Emergency Affairs plan. b. Preparation of requested financial information and assisting during financial audit.

No. Direct None Positions Reports Supervised: (supervised by this position):

Decision Making Day to day decision in related to scope and purpose of work Authority Decision made within the policy and FFM.

Important Functional Relationships:

3 Contacts Reason & Nature of/for Frequency of Contact Contact (Daily, Weekly, Monthly) (e.g. Coordination, information, influencing, coaching)

Finance staff Coordination, information, Daily/When necessary influencing

ADP staff Coordination, information, Daily/When necessary influencing

Partners Coordination, information, When necessary influencing

Major Challenges:

Challenge Possible Approaches/Solutions

Multiple deadlines and overload Ensure work is scheduled and prioritized according to importance, frequency and urgency.

Multiple WV requirements policies and Ensure compliance with the standards set by procedures WVI with limited transparency.

Knowledge, Skills, Abilities: (The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education High school diploma Essential

Practical Knowledge of Financial basics. Essential

Knowledge & Skills Computer proficiency Excel (Sun System / Vision XL ) Essential

Knowledge of English –intermediate level Preferred

Ability to work under pressure Essential

Good Communication and interpersonal skills Essential

Analytical skills and oriented to detail Essential

4 Good organizational skills Essential

On job training for World Vision Procedure on Cash Essential and Assets.

Experience Minimum 2 years of experience in accounting Essential

Work Environment 90 % of working time is in the office.

Ability to do payments ,vouchers, and reports without delay

CORE CAPABILITIES: Required Preferred

Achieving quality results and service x Practicing accountability and integrity x Communicating information effectively x Thinking clearly, deeply and broadly x Understanding the Humanitarian industry x Understanding WV’s mission & operations x Practicing continuous innovation & creativity Demonstrating Christ-Centered life and work Learning for growth and development x Maintaining work/life balance x Building collaborative relationships x Practicing gender & cultural diversity x Influencing individuals & groups x

Prepared by: Date:

Reviewed by P&C:

Hiring Date: Manager:

Position Date: Holder: