DLMS V2 Change 6 Letter

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE 3000 DEFENSE PENTAGON WASHINGTON, DC 20301-3000

LOGISTICS AND MATERIEL READINESS DLM 4000.25, Volume 2, October 23, 2015 Change 6

DEFENSE LOGISTICS MANAGEMENT STANDARDS VOLUME 2, SUPPLY STANDARDS AND PROCEDURES CHANGE 6

I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply Chain Materiel Management Policy,” December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 6 also includes administrative updates: In all updated documents "DLA Logistics Management Standards" is changed to "Defense Logistics Management Standards Office" to reflect the most recent name change for the DLMSO office and abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Change 6 also includes administrative updates not marked by bold italics, to include changing “shall” to “will” per a style change for DoD issuances and updating “Defense Logistics Management System” to “Defense Logistics Management Standards”.

II. This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Defense Logistics Management Standards Office memorandum:

A. ADC 1043C dated December 22, 2014. Corrections for SLOA Data in the 810L Logistics Bill and related administrative fixes to other DLMS Implementation Conventions. Revises DLMS Implementation Conventions 140A, 180M, 511M, 511R, 517G, 517M, 527D, 527R, 536L, 567C, 650A, 650C, 810L, 812L, 812R, 824R, 830D, 830R, 830W, 842 A/W, 842P, 846A, 846C, 846D, 846F, 846I, 846P, 846R, 846S, 856N (4010 & proposed 4030 versions), 856R (4010 & 4030 versions), 856S, 867D, 867I, 869A, 869C, 869F, 870L, 870M, 870N, 870S, 888A, 888I, 888W, 940R, 945A (4010 and 4030 versions), and 947I (4010 and 4030 versions).

B. ADC 1066A dated June 30, 2014. Updated DOD WebSDR processing to enable source of supply (SoS) systems to properly process transactions used for SoS notification of relevant SDR information. Revises Chapter 17.

C. ADC 1085 dated April 22, 2015. Revises procedures for end of day processing to clarify programmed research of imbalances using transaction history data and authorizes up to seven work days to complete programmatic research portion of the end of day reconciliation process. This change does not affect the transactional flow or data elements required to complete end of day processing. It restates procedures to include: closing balance comparisons at end of day; and, for imbalances, the programmatic research elements to be considered to include in-float, suspended, and duplicate transactions prior to adjusting the total item property record (TIPR). Revises Chapter 6.

D. ADC 1099 dated June 15, 2015. Realigns and revalidates the Installation Closure Procedures in this manual and DLM 4000.25-1 (MILSTRIP). This is one of a series of DLMS changes to update DLM 4000.25, Volume 2 requisitioning and issue procedures to align with the companion procedures in DLM 4000.25-1. Once all the DLM 4000.25-1 chapters are fully aligned into DLMS Volume 2, then DLM 4000.25-1 will be cancelled. Chapter 15 outlines DLMS enhanced procedures for Installation Closure using DLMS formats (X12 Electronic Data Interchange (EDI) and eXtensible Markup Language (XML)). Revises Chapter 15.

E. ADC 1102A dated April 13, 2015. Amends procedures established under ADC 1102 for unauthorized/discrepant Air Force returns to DLA Distribution Centers. Establishes specific guidance to report DLA Distribution Center receipts and SDRs for unauthorized/unexpected consumable item returns to the returning Service (rather than the item manager) using a pre-designated routing identifier code (RIC) when the returning Service is an Air Force activity. Revises Chapter 13 and Chapter 17.

F. ADC 1118 dated February 5, 2015. Establishes the initial baseline requirements for a new web-based project code management system (PCMS) to be hosted at DLA Transaction Services and updates project code management procedures. Adds new Appendices AP6.40, AP6.41 and revises Appendix AP7.13.

G. ADC 1124 dated April 7, 2015. Revises time standards for receipt processing to support DODM 4140.01, Volume 5 policy that states receiving activities will “record receipts no later than 5 business days from date materiel received”. This change also clarifies the requirement to make associated assets visible from the point of inspection and acceptance within 24 hours. Revises Chapters 13, 16 and 20.

H. ADC 1126 dated December 16, 2015. Revises Supply Discrepancy Report (SDR) routing rules for non-manager owned suspended stock identified at the time of receipt at DLA Distribution Centers and improved identification of owner and manager on SDR transactions. Revises Chapter 17 and Appendix 7.28. Revises DLMS 842A/R and 842 A/W.

I. ADC 1127 dated October 20, 2015. Provides enhanced SDR guidance for Foreign Military Sales, SDR time standards for controlled inventory items, SDR Forwarding after Logistics Reassignment, Packaging SDRs, and administrative updates. Revises Chapter 17 and Appendix 7.28. Revises DLMS 842A/R and 842A/W.

J. ADC 1128 dated April 23, 2015. Updates the DLMS 527D Prepositioned Materiel Receipt (PMR) and 527R Receipt and Associated procedures to support Marine Corps base realignment and closure storage and distribution interface to communicate enhanced DLMS data between the Marine Corps Maintenance Centers (MCMC) and DLA at the Distribution Centers operating under the Distribution Standard System (DSS). Revises DLMS 527D and 527R. K. ADC 1132 dated June 15, 2015. Implements a fully systemic solution for processing mass and universal cancellations and the associated DLMS enhancements. This change also establishes a new Chapter 27 in DLM 4000.25, Volume 2 that consolidates procedures, both DLMS enhanced and legacy, associated with mass and universal cancellation procedures into one location. This change administratively aligns the new Volume 2, Chapter 27 with its companion chapter in DLM 4000.25-1, and MILSTRIP Chapter 8. Adds new Chapter 27, revises Chapter 4 and updates Appendices 7.1 and 8.19. Revises DLMS 856S, 869C, 940R.

L. ADC 1138 dated April 15. 2015. Revises the DLMS 830D Demand Data Exchange (DDE) projected supply plan to provide a date representing the start date of forecast bucket that incorporates the use of the actual forecast date, aligned to the forecast quantity for that date, in the DDE Projected Supply Plan (DLMS 830D) transaction. Revises DLMS 830D.

M. ADC 1149 dated July 6, 2015. Requires that Service ammunition systems include ownership code in DLMS 947I Inventory Adjustment for dual supply condition code change transactions (legacy DAC functionality). Revises the DLMS 947I dual inventory adjustments for clarity on use of ownership, purpose and supply condition codes with dual inventory adjustments. Revises DLMS 947I.

N. ADC 1150 dated November 18, 2014. Modifies the mapping of the DLMS 940R Materiel Release Order/Disposal Release Order Exception Data to allow 12 iterations of the NTE segment for pick/pack data in support of Army Logistics Modernization Program (LMP) and DLA Distribution Standard System (DSS) processing. No change to manuals or DLMS Implementation Conventions.

O. ADC 1153 dated April 16, 2015. Includes four supply discrepancy report enhancements to improve visibility of discrepancies involving hazardous materiel shipments and clarifies guidance for the selection of the appropriate SDR action code by transshippers. Revises Chapter 17 and Appendix 7.28. Revises DLMS 842A/W, and 842A/R.

P. ADC 1164.dated July 6. 2-15. Revise DLMS 940R Materiel Release and DLMS 945A Materiel Release Confirmation for carrier account data associated with directed return of discrepant/deficient materiel and procedures for use of the DLMS 940R when directing shipment of discrepant/deficient materiel via a supply discrepancy report reply. Revises Chapter 4 and Chapter 17. Revises DLMS 940R and 945A (Versions 4010 and 4030).

III. The list below identifies the chapters, appendices, or other files from the manual that are updated by this change: Added or Replaced Files Added or Replaced Files Change History Page Appendix 6 Table of Contents Appendix 6.40 Chapter 4 Appendix 6.41 Chapter 6 Appendix 7.1 Added or Replaced Files Added or Replaced Files Chapter 13 Appendix 7.13 Chapter 15 Appendix 7.28 Chapter 16 Appendix 8.19 Chapter 17 Appendix 10 Chapter 20

IV. This change is incorporated into the on-line DLMS manual at the Defense Logistics Managements Standards Website www.dla.mil/does/DLMS-Pubs and the PDF file containing the entire set of change files is available at http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publications/dlm/fo rmalchanges/