October 29, 2015 Internal Control Roundtable Meeting Minutes

Internal Control Roundtable Meeting Minutes Meeting Date: Thursday, October 29, 2015

Scribe: Jo Kane, MMB Internal Control & Accountability Presenter(s): Chris Buse – Assistant Commissioner and Chief Information Security Officer (MN.IT) Host: Internal Control & Accountability Unit Location of Meeting: Centennial Office Building – Ladyslipper Conference Room

Present at the Meeting: Jeanine Kuwik and Jo Kane (MMB IC&A), Eric Athman (DMA), Vicky Baukol (DOC), Marita Bliven (MBAH), Marianne Bouska (IRRRB), Chris Buse (MN.IT), Katie DeGrio Channing and Lindsay Millard (MnSure). Michael Collins (MSRS), Vicky Cook (PCA), Keith Deckert (DEED), Paul Doyle (OMHDD), Tim Dykstal (BWSR), Robert Helgeson (OHE), Gary Johnson, Paul Kurtenbach, and Michael West (DHS), Amy Jorgenson and Sandy Ludwig (MDH), Hussein Hussein (MMB), Paul Mathe (DPS), Jennifer Nasifoglu (OAG), Molly Nystel (WCCA), David Salchow (ADM), and Will Thompson (MHFA) Welcome and Introduction: Jeanine Kuwik welcomed the group and introduced the presenter Chris Buse (MN.IT). Main Agenda: Presentation by Chris Buse, Chief Information Security Officer (MN.IT), on the proposed new MN.IT Cyber Security Strategic Plan. Chris estimates that MN.IT will officially publish the plan in late November 2015. (If you are interested in the presenter’s slides, please contact Mike Thone ([email protected]), and he will provide the slides when they become available.) Chris also spent time fielding member questions about MN.IT and possibilities for IT audit. Open Forum Topics:  Several roundtable members shared their agency’s plans for brown bag session during Fraud Awareness Week.  There was general interest in having another all-day training session with CPE credits available. Members spoke positively about the fraud training MMB sponsored last year.  The group talked about ways to keep the “no fraud” web pages fresh. A member suggested having a weekly local news story related to fraud. Jeanine suggested having a fraud question of the week, perhaps based on information from the ACFE fraud survey. Next Roundtable Meeting:  Date: Thursday, December 10, 2015  Time: 9:00 – 11:00 a.m.  Host/Location: The MMB Internal Control & Accountability Unit will host at the Centennial Office Building, 658 Cedar Street in St. Paul, in the ground floor Ladyslipper Conference Room.  Meeting Agenda: 1. Presentation by Naomi Munzner, Director, Office of Grants Management (ADM) on Statewide Grants Management Oversight and Monitoring 2. Open forum