Project Company: DJIBOUTI SHIPPING SERVICES -DJIBOUTI

Project Company: T.S Lines

Business Requirements Document

Advance Export Invoice

Project Sponsor T.S Lines

Prepared by Mr. M. Samuel Vasanth

Security classification High

Document Version V1.3

Last updated 08-Jun-2016

Document History

1 Version Date Author Comments

Mr. M. Samuel 1. 13-Apr-2016 Preparation of document Vasanth

Revision of Document ( As requested by TSL top manager in CR meeting , Auto 1.1 26-May-16 Harichandran mail option added to show the dem / det outstanding for export advance invoice shipments).

Auto mail should consider both import and 1.2 08-06-2016 Nagappan export invoices .

Changes discussed with development 1.3 08-06-2016 Nagappan team

Project Sponsor Review

Version Date Sponsor Name Comments

References

Reference Referred from Description

Ticket Number TSTWTSA/2016/0673

Work Flow 20160407016

2 Contents CONTENTS...... 3 1. EXECUTIVE SUMMARY...... 4 2. REQUIREMENT (IN DETAILS)...... 8 3. TESTING ...... 9

3 1. Executive Summary

1.1 Overview As per the local requirement need to add advance invoice option in export invoice.

1.2 Business objective Objective is to generate Advance Invoice in Export location without Detention and Demurrage to meet Customer’s business objectives.

1.3 Stakeholders

Mr.Edward – (TSL)

Mr. Hank - (TSL)

Mr.Rajakumar –ID

Mr.Nagappan - ID

Mr.Harichandran – (ID)

1.4 Requirement Scope Requirement is to generate Advance Invoice in Export Location without checking container gate-in movement (Demurrage and Detention) / Voyage last calculation date in order to issue invoice to customer without Demurrage and Detention.

1.5 Excluded from Scope

4 1.6 Proposed System 1. Need to provide an option to generate Advance Invoice in below programs.

i. Export Invoice With S.Tax - EX0060A31 ii. Ship Invoice Combine - TSL0300A31 iii. Import Invoice with S.Tax - IM0040A31

2. System should send auto mail on the daily basis along with summary details.

Mail Type: ADV-EXINV

3. system will generate the auto invoice number for the invoice with advance option

Pic.1 Dflt report format Export Invoice with Advance option

5 Pic.2: Dflt report format Ship invoice with advance option

Pic.4: Dflt report format auto mail with summary details

Mail Subject: Advance Invoice for BL Number as on DD-MM-YYYY

Mail Body:

Dear Agent,

Good Day

Here with have attached the details of Advance Invoice for BL Number as on DD-MM- YYYY

Thanks T.S Lines

Pic.4: Dflt report format auto mail with summary details

Line Vessel Voyage Port BL Container Container Total Free Amount

6 Number Number Type Days Days

1.7 Assumptions & Risks

1. Systems allow to proceed invoice Without Dem/Det charges.

2. User can able to take confirm BL print also without collecting Detention /Demurrage charges. It is user responsibility to collect Detention/Demurrage charges using Detention/Demurrage outstanding reports.

3. If the user not generate the actual invoice within time limit which was already setup for ship auto invoice. Then system will generate the auto invoice number for the invoice with advance option.

7 2. Requirement (In Details)

2.1 Functional Requirements 1. Currently Advance Invoice option available for Import Invoice generation which enables to generate Import Invoice without discharge movement in the invoice program. Similar option and logic needs to be incorporated for Export Advance Invoice generation 2. System should allow generating export invoice with advance option without collection demurrage / deletion based on the pre – defined setup in master.

3. Once the Advance invoice generated for the export manifest then the system should send auto mail details from the pre-defined mail setup along with summary details on daily basis till actual invoice generated.

2.2 System specification

 System should allow ticking the advance invoice option for the export manifest number.

 If user tick advance option then the system should proceed the invoice with only the manifested charges

 While generate the advance invoice for export manifest system should not add the demurrage/ detention charge code in invoice number, if they ready for invoice.

 While generate the invoice with advance option then system should send auto mail to pre-defined mail id with summary details

 System should send auto mail till the actual invoice generated for manifest number.

 Once the actual invoice number along with detention/demurrage then system should not send auto mail.

 While generate the auto mail, in the summary details system add the demurrage details as on date

 If the advance invoice manifest was not incurred the demurrage/Detention, then system should not those manifest number in summary report

 Systems should update the advance invoice number in the BL details for respective manifest charges.

 If the user not generate the actual invoice within period days which was already setup done for ship auto invoice. Then system will generate the auto invoice number for the invoice with advance option as like an actual invoice number.

8 3. Testing Below scenarios should be tested in the modified system in order to meet the customer’s business requirements.

Testing Scenarios:

Scenario 1: Generate the export invoice with advance option.

Combined Setup

Scenario 1: Generate the export invoice with load movement with out advance option.

Scenario 2: Generate the export invoice with load movement with advance option.

Scenario 3: Generate the export invoice with last calculation date with advance option.

Scenario 4: Generate the export invoice with last calculation date without advance option.

Separate Setup

Scenario 1: Generate the export invoice with load movement with out advance option.

Scenario 2: Generate the export invoice with load movement with advance option.

Scenario 3: Generate the export invoice with last calculation date with advance option.

9 Version 1.3 changes

Auto mail should consider both import advance invoice and export advance invoice for pending det / dem if any .

Changes discussed with development team in efforts estimation time

1) There should be tag in both import and export advance invoice creation time to capture the same 2) This tag needs to shown in invoice query

Approval

Following approval of this document, changes will be governed by the project’s change management process, including impact analysis, appropriate reviews and approvals, under the general control of the Master Project Plan and according to Project Support Office policy.

Prepared by Signature Date

Author's Name

10 [Title] [Organization]

Approved by Signature Date

Estimation

S.NO Estimation No of Days

1 Documentation (BRS preparation and 1.0 discussion)

2 Specification, Design and Development 5.0

3 Testing and Release Management 1.5

Total 7.5