Minutes of the Proceedings of a Meeting Of

Hedon Town Council Minutes of the Proceedings of a Meeting of The Property Committee of the Hedon Town Council

Held 12 October 2017

Present: Cllr C Billany in the Chair Councillors: N Black, M Bryan, J Dennis, S Gallant, Mrs B Goldspink, A Marshall, B Stockdale, Miss S Rommell, G Thurston and T West Clerk: J Macklin, Town Clerk

1. Apologies for Absence Apologies were received from Cllrs: Miss D Storr

Resolved: that apologies were accepted

2. Confirmation of the Minutes The Minutes of the meeting of the Property Committee of the Hedon Town Council held on 14 September 2017 were agreed as being a correct record of the proceedings thereat.

Resolved: That the minutes are confirmed as a true record

3. Declaration of Interests a It was agreed that any declaration of interest be dealt with at the time the relevant item was discussed. b There were no dispensations to be noted.

4. To receive Cemetery Inspection Report (Memorial Safety) from W P Everingham Sons Ltd The Chairman referred to the report received from WP Everingham & Sons Ltd showing those memorial stones that had been marked as medium risk. A quote had been sought for the works required. A letter was being sent out to the Deed Holders (where known) to advise them of their responsibility in carrying out the repairs; also a notice would be put up in the Cemetery to try and notify those responsible where possible.

Resolved: that report was accepted

5. Update from the Cemetery Working Group A further meeting of the group had been arranged for 13 October, the aim being to bring recommendations to the next Property Committee Meeting.

6. Update re item of commemorative silver (Dr J Markham) The Chairman confirmed that the legacy had been received from Dr Markham’s solicitors and the piece of silver had been ordered.

JM/PRMI102017/Page 817 Hedon Town Council

7. To consider action re trees on Far Bank (backing onto Merryman Garth) Cllr Goldspink declared a personal interest as she lived in the immediate area. Cllr Thurston outlined the problem with the self seeded trees and overgrown hedge. There was a lengthy discussion about the ownership of the trees/hedge in question and whether it was the Town Council’s responsibility to carry out any work. Members noted that a town wide tree survey would be undertaken before the end of 2017 and this area would be included in that survey.

Resolved: that the Committee would take no action in respect of the trees until the town wide tree survey was received; in the meantime the Town Clerk would investigate the boundary lines of the Council’s ownership with regard to the ditch on Far Bank

8. Members’ points of information and items for the agenda 8.1 A request had been received from Children in Need for Peter Levy to set off from the Market Place in Hedon on a charity tandem bike ride on Saturday 11 November. Members supported the request so long as it did not clash with, or detract from, the two minute silence on that day. 8.2 W P Everingham & Son would clean the War Memorial in time for Remembrance Sunday (already included in budget). 8.3 Cllr Thurston requested an item on the next agenda – to discuss action re the trees and hedge on Far Bank; members agreed that this should go on an agenda when the information on boundary lines and the tree survey is to hand. 8.4 The Chairman confirmed that the work to the gate on Thorn Road was now complete. 8.5 An item to discuss renewal of lease for the Scout Hut would be put on the next agenda.

………………………………………………. Chairman of Property Committee JM/PRMI102017/Page 816