Responsibilities of American Medical Women S Association (AMWA) Executive Director

Responsibilities of American Medical Women’s Association (AMWA) Executive Director

Background (“Who We Are”)

For nearly a century, the American Medical Women's Association (AMWA) has been committed to the advancement of women in medicine. Although the number of women choosing careers in medicine has grown substantially, there has not been a commensurate increase in the percentage of women in senior leadership positions. Recent research confirms that women physicians are paid significantly less than men at all levels. To redress this situation, AMWA has carried out ambitious advocacy efforts including research, constituency building, mentoring, leadership development, and policy reform to enable environmental and institutional transformation for nearly 100 years. AMWA has also generally advocated adherence to Feminist Principles throughout its history.

The basic principle of feminism is that it is a movement created to work towards social, political, monetary and artistic equality between men and women.

Requirements

 Physician with AMWA board experience preferred, but will consider BS or Masters level with additional degree or experience in Business Admin, Communications, or related areas desired  At least 5 years experience in administration, direction, leadership in non-profit organizations  Excellent communication skills, including oral, electronic, written, and formal presentation  Excellent abilities in Word, PowerPoint, Excel documents  Experience with handling budgets and funding  Experience in fundraising and obtaining corporate sponsorship  Experience in working with professional management companies

We envision this as a part-time “virtual” position, requiring some travel to headquarters. Most duties can be accomplished by electronic, video, or audio communication methods.

The following list is provided to give some idea of the work that is required of the individual appointed and the items listed are not all of equal importance or significance:

Representing AMWA:

 Represent AMWA and its policies, both within the organization and to external bodies, as and when required.  Be the “Face” of AMWA to the world.  Be the link between the AMWA Board of Directors (hereafter referred to as the Board), its members, its branches and its management company

American Medical Women’s Association 100 North 20th Street ● Suite 400, Philadelphia, PA 19103 ● Telephone (215) 320-3716 ● Fax: (215) 564-2175 ● www.amwa-doc.org Communication:

 Receive telephone calls and e-mails concerning AMWA questions and issues which the Management Company are unable to answer  Field questions to the appropriate people, if unfamiliar with the topic or issue  Act as a liaison to AMWA branches and mentor the branch and individuals’ development as strong, productive leaders  Further develop the Networking Alliance, connecting and working with like-minded sister organizations.  Maintain and update our AMWA organizational information in the databases for other professional organizations  Communicate with our various AMWA staff members, affiliates and committees, including publishers, editors, hotel sales representatives, etc.  Serve as a contact for the AMWA attorney concerning legal matters for the organization

Liaison to the AMWA Board:

 Report to the AMWA Executive Committee  Support the work of the Board electronically and at its board meetings and calls.  Participate in policy discussions with the Board  Serve as an ex-officio member on the various AMWA Standing Committees: Finance, Governance and American Women’s Hospital Service (AWHS)

Financial Responsibilities:

 Develop and monitor the annual budget with the Treasurer  Be familiar with and make budgetary recommendations to the Board throughout the year  Be familiar with and monitor the AMWA investment accounts and communicate with our Financial Advisors  Collaborate with the accounting staff at the Management group to monitor and review the monthly accounts payable statements, budget statements and all investment reports and transactions  Approve all invoices related to AMWA budgeted services and obligations  Communicate with the AMWA leadership team regarding any special budgetary requests  Monitor our AMWA insurance coverage, including the Directors’ & Officers’ policy and the General Liability policy  Representative signatory on all official documents on behalf of AMWA, including contracts for services, tax documents and investment account documents

Coordination of AMWA Board Meetings and Calls:

 Attend all AMWA Board meetings  Provide the first review of minutes taken by staff  Assure all action items are handled appropriately, documented and vote results recorded

American Medical Women’s Association 100 North 20th Street ● Suite 400, Philadelphia, PA 19103 ● Telephone (215) 320-3716 ● Fax: (215) 564-2175 ● www.amwa-doc.org Annual Meeting:

 Collaborate with the staff and AMWA Executive Committee regarding hotel contracts and associated financial decisions  Coordinate with staff to arrange the meetings of the Board during the Annual Meeting  Prepare the AMWA award information for the plaques prior to the annual meeting  Contact annual meeting speakers  Assist in soliciting sponsorships  Experience with requirements to attain Continuing Education Credits for conferences and presentations  Assure appropriate follow up, including thank you notes and post-conference evaluation results  Assure the post-conference summary and information are placed on AMWA website

Coordination of the AMWA Elections:

 Communicate with the Governance Committee about soliciting the candidates’ biographical materials and other procedurals needs  Receive the candidates’ biographical statements and format them for mailing and/or electronic posting, as part of the elections process  Prepare the electronic ballots for elections and administer elections  Coordinate the annual online voting process  Coordinate with the staff to mail paper ballots to members without e-mail addresses in the database

Marketing and Membership:

 Knowledge and experience with membership enhancement, retention, and benefits  Oversee membership database maintenance by management organization  Oversee marketing plans to increase membership and the donor base  Oversee Invoices sent for membership renewals, both electronic and paper invoices

Fundraising:

 Ease in approaching and communicating with individual, member, and corporate donors  Experience and knowledge of fundraising methods/ processes for non-profit organizations  Immediate, precise and professional follow up and thank you notes to all donors, contributors and corporate sponsors  Experience and ease in soliciting donors, exhibitors, and meeting sponsors for the annual meeting, various projects and other meetings and events

For further information contact Laurel Waters at [email protected]

American Medical Women’s Association 100 North 20th Street ● Suite 400, Philadelphia, PA 19103 ● Telephone (215) 320-3716 ● Fax: (215) 564-2175 ● www.amwa-doc.org