Job Title: Director of Finance and Accounting FLSA status: Exempt Department: Finance Reports to: CFO Location: Miami, FL Compensation: Commensurate with experience and qualifications
POSITION SUMMARY: Under the direction of the CFO, the Director of Finance and Accounting will be responsible for the daily oversight of the accounting, bookkeeping and controllership functions of Camillus House, a $22M not-for-profit organization. The Director of Finance and Accounting ensures that the organization’s accounting procedures conform to non-profit US-GAAP, is responsible for the production of periodic financial reports, keeps internal controls designed to mitigate risk, and manages the consolidations of financial information from several subsidiaries.
GENERAL PURPOSE: Lead the organization’s accounting, bookkeeping and controllership functions, under the supervision of the CFO.
BIG THEMES. We can summarize the Director of Finance and Accounting position’s requirements in the following broad categories:
1. Unquestionable ethical standards, professionalism and work ethic. As the number-two finance executive of the organization, the Director of Finance and Accounting will, in conjunction with the CFO, set the “tone at the top” in the Finance Department. The Director of Finance and Accounting will also be able to deliver results under adverse circumstances, including shifting and conflicting deadlines. 2. Ability to handle financial complexity. Camillus House is not a very large organization, but it has numerous moving parts, including government grants, privately-funded activities and various legal entities. Each piece requires separate budgeting, bookkeeping, cost allocations and financial reporting. 3. Non-profit requirements, including government grants. Prior experience in the non-profit sector is not a requirement, but the successful candidate will have to quickly become comfortable with the idiosyncrasies of non- profit GAAP, more complex audits, and compliance and internal controls requirements that are more stringent than in a for-profit company of similar size. A key component of this job is the financial management of grants. This includes managing multiple P&Ls across numerous government sources (federal, state and local) and private donors, and maintaining a very detailed system of expense allocations. 4. Strong Business Processes mindset. Ability to quickly design, implement and communicate new standard operating procedures in order to tackle new programs or activities as the organization grows. 5. Soft skills, communication, leadership. As a senior member of the Finance team, the Director of Finance and Accounting will interact effectively with diverse internal and external constituencies of varying degrees of seniority and financial acumen. Previous experience successfully supervising other accounting staff is a must.
ROLE QUALIFICATIONS:
Must-haves:
Commitment to the core values and mission of Camillus House. Highest ethical and professional standards. Excellent communication skills, team player. Ability to manage multiple conflicting deadlines on a regular basis. Work ethic: This position can be demanding at times, and will require a dose of personal sacrifice. Bachelor’s degree in Accounting, Business, Economics or related field. CPA designation (in any state) strongly preferred OR, in lieu of CPA, minimum of fifteen (15) years of progressively responsible accounting experience. Key “must have” requirement: Experience with allocation of expenses across multiple categories, for example: different legal entities, departments, product lines, divisions, programs, funding sources, etc. Must be comfortable with producing and analyzing P&Ls in matrix form, with rows containing the GL accounts, and columns containing various segments.
1 Key “must have” requirement: Extremely methodical, details-oriented and organized. This person must be able to keep a meticulously organized set of files (physical and electronic), supporting ledgers, and other documents. Previous experience supervising other accounting staff a must. Very strong MS Excel skills. Must be comfortable manipulating vast amounts of data using Excel’s functionality, and easily summarizing information into clean, intelligible reports. Adequate skills in MS Word and MS Outlook. Comfortable with technology, experience with implementing accounting software packages and modules. Strong Business Processeses mindset. Experience with enterprise-level accounting/ERP software (more advanced than QuickBooks) such as MS Great Plains, Oracle Financials, SAP, JD Edwards, etc.
Valued (but not required) skills and experience:
Strongly preferred: Experience in non-profit organizations and/or government entities, including grants management, government financing, non-profit accounting, OMB A-133 audits, and compliance with government funding requirements. Experience with consolidation of multiple legal entities and inter-company eliminations. Experience with Sage/Abila MIP Fund Accounting software a very strong plus. Master degree in Accounting a strong plus.
POSITION RESPONSIBILITIES:
Maintain the accounting books of the organization and all its affiliates. Perform financial monitoring of grants, and interface with filed managers in communicating actual results by program and grant. Coordinate required corrective actions as needed. Develop budgets for new programs; provide ad-hoc financial analysis as required. Lead the monthly accounting close process, including consolidations and inter-company eliminations. Maintain the Chart of Accounts and expand it in a rational and organized fashion, as the organization’s needs evolve. Supervise grants invoicing, A/P and A/R functions. Closely coordinate interaction with HR and Payroll. Assist the CFO in formulating annual budgets, cash flow projections and other forecasts. Lead the annual audit process and tax filings. Other controllership duties and special projects, as assigned by the CFO.
ESSENTIAL PROFESSIONAL TRAITS:
Very organized and methodical in the performance of day-to-day duties and maintenance of records and supporting documentation. Strong time-management skills. Able to meet multiple deadlines and handle shifting priorities. Highly dependable and trustworthy. Exercise good judgment in decision-making. Intellectually curious and a fast-learner. Must stay current in latest US-GAAP pronouncements and other regulations pertaining to the non-profit sector. Excellent analytical skills. Must be able to assist in the production of financial information, and also be able to analyze it and communicate meaningful insights to CFO and other managers.
Employment with Camillus House will be contingent upon successful completion of a comprehensive background check.
Reporting to this position: Two Accounts Payable Specialists, as well as “dotted-line” supervision of two Grants Billing Coordinators. In practice, close coordination and teamwork is required with all members of the Finance team and the Organization as a whole. 2 Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing job duties, an employee is required to stand, walk, and use hands/fingers. May occasionally lift and move up to 25 lbs, clean (sit, bend/twist neck, bend/twist waist, squat, climb, balance, stoop, crouch, reach, handle, fingering, kneel, crawl, reach above/below shoulder height, repetitive movements, wipe, sweep, dust, mop). Specific vision abilities required by the position include close vision, color vision.
Work Environment: The noise level of the work environment can range from low to moderate.
Compensation: Commensurate with experience and qualifications
Work Schedule: Full-time: Monday through Friday, 9:00 AM to 5:00 PM Evenings and weekends when needed
General sign-off (exempt): The employee is expected to adhere to all company policies and to act as a role model in the adherence to policies.
ABOUT CAMILLUS HOUSE: Since our founding more than 50 years ago, Camillus House has grown steadily from a small overnight shelter serving Cuban refugees into a full service center offering a “continuum of care” for persons who are poor and homeless in Miami-Dade County. Every service offered at Camillus is carried out with the deeply held belief that every human being is precious in the eyes of the Lord and deserves love, respect, and a chance to live a dignified life. Camillus does much more than offer a free meal, medical care, a shower, or drug treatment. We offer a second chance to the desperate, the lonely, and the ones society has left behind. Many of the clients who come to Camillus House have nowhere else to go. They have no friends, no family, and no loved ones to help them. Camillus House becomes their family, giving them the hope and support they need to begin the long, difficult transition to a new life and self-sufficiency.
Updated: July 2, 2014.
Instructions to submit resumes:
Via Fax: (305) 629-1195 OR Mail: 1603 NW 7th Avenue; Attn: HR Department OR E-mail: [email protected]
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