Ng
Minutes of East Dunbartonshire Community Health Partnership Committee Meeting held at 9.30am on Wednesday 15th January 2014, in the Corporate Meeting Room, CHP Headquarters, Stobhill Hospital, 300 Balgrayhill Road, G21 3UR
MEMBERS PRESENT
NAME DESIGNATION Mr Ian Fraser NHS Board Non Executive Member (Chair) Mr Ross McCulloch Chair of Staff Partnership Forum Mrs Karen Murray Director Mr Gordon Thomson CEO, Ceartas - PPF Representative for Voluntary Sector Cllr Michael O’Donnell NHS Board Member Dr Lisa Williams PEG Representative Mr Ross Finnie NHS Board Non Executive Member Ms Ellice Morrison Professional Nurse Advisor Mr Martin Brickley PPF Representative
IN ATTENDANCE
NAME DESIGNATION Ms Sandra Cairney Head of Planning & Health Improvement Mr Richard Mooney Acting Head of Mental Health & Partnerships Ms Serena Barnatt Head of HR Ms Frances McLinden OHD Manager Ms Fiona Munro Community Rehabilitation & Woodlands Team Manager Mr David Radford Health Improvement Lead Ms Geraldine McMartin PA to Director (Minutes)
No. Topic Action by CHP COMMITTEE SEMINAR 0900 – 0930 Health and Wellbeing Survey Findings
Mr David Radford, Health Improvement Lead, attended to provide a presentation on the findings of the Health and Wellbeing Survey.
CHP COMMITTEEE MEETING 0930 1. WELCOME AND INTRODUCTIONS
Mr Ian Fraser welcomed all present to the first Committee meeting of 2014.
2. APOLOGIES
Apologies were noted on behalf of Mr Michael Gillman and Dr. Graham Morrison.
- 1 - 3. DECLARATION OF INTERESTS
Mr Fraser invited Committee members to declare any interests in any of the items being discussed today. No declarations were made.
NOTED
4. MINUTES OF CHP COMMITTEE HELD ON 13TH NOVEMBER 2013
Paper 2014/01
Approved.
NOTED
5. MATTERS ARISING i. OPR ACTION PLAN
Paper 2014/02
Ms Sandra Cairney, Head of Planning & Health Improvement, presented the Committee with an update report on progress of the OPR actions.
NOTED ii. SEMINAR TOPIC – CEARTAS
Mr Gordon Thomson, CEO Ceartas will arrange a suitable date to present at a future Committee Seminar with Mrs Louise Martin. GT/LM
NOTED
STANDING ITEMS 6. NHS GG&C BOARD MEETING BRIEF – 17TH DECEMBER 2013
Paper 2014/03
Mr Fraser provided an overview of the topics discussed at the last NHSGG&C Board Meeting held on 17th December 2013, namely:
Approval of the new office block for South Glasgow Recognition of the NHSGG&C response to the Clutha helicopter crash Paisley chosen for Clinical Services Review trial Establishing Shadow Health and Social Care Partnerships for Inverclyde, East Renfrewshire and West Dumbarton Post incident report of recent ICT systems failure Waiting times and access targets Quarterly report on complaints handling
NOTED
- 2 - 7. OLDER PEOPLES TRANSFORMATIONAL CHANGE FUND PROGRAMME BOARD
Paper 2014/04
Ms Annemargaret Black, Head of Primary Care & Community Services provided an update report on progress of the Older Peoples Transformational Change Fund Programme. The report details the following areas:
Programme Management and Evaluation Change Fund Investment Plan for 2013/14 and 2014/15 Progress of workstreams
The Change Fund 2013/14 Mid Year Review was completed in consultation with the Programme Board and submitted as required to the Joint Improvement Team (Appendix 1 of the report). Mrs Gillian Notman, Change and Redesign Manager, has been asked to produce a more detailed evaluation and this will be made available to the Committee once complete. AB
The Committee felt that a more succinct report which highlights the significant impact of the workstreams of the Change Fund have made with regards to reducing delayed discharges, avoiding admissions, increasing independent living at home etc, would be more appropriate. It was also agreed that the performance framework would be included in future reports.
THE COMMITTEE NOTED PROGRESS MADE, INVESTMENT PLAN AND REQUESTED A CHANGE TO FUTURE REPORT FORMAT
8. PPF UPDATE
Mr Martin Brickley, PPF Representative, provided a verbal update on progress of work undertaken by the PPF. A meeting will take place shortly to progress the actions from the recent KHCC Patient Survey. A public event will take place in March, the MB date of which is still to be finalised.
NOTED
9. HEALTH AND SAFETY SUMMARY REPORT
Paper 2014/05
A few pieces of work are ongoing within the Health and Safety agenda, such as the outcome of the Stress Audit Tool Survey Monkey which will be analysed in January 2014, along with a full review of room usage at KHCC to identify appropriate accommodation for equipment deliveries.
Mrs Karen Murray, Director highlighted to the Committee that it has been agreed, for both the OHD and CHP, that the Health & Safety Groups will report directly to the Staff Partnership Forum. Mrs Louise Martin will provide 6 monthly reports to the SPF. LM
NOTED
- 3 - 10. HEALTH AND SOCIAL CARE INTEGRATION UPDATE
Mrs Murray provided an update on progress to date of the integration of health and social care. Mrs Murray noted that there had not been much progress since the update provided at the last Committee Meeting, however there should be further information available by the date of the next Committee Meeting on 12th March. KM
NOTED
PERFORMANCE MANAGEMENT 11. FINANCE REPORT TO 30TH NOVEMBER 2013
Paper 2014/06
In Mr Gillman’s absence, Mrs Murray provided the finance report to period 30 th November 2013.
Both the CHP and OHD are achieving a small surplus and are continuing to forecast a break even position by year end. Mrs Murray awaits a report from Mr Gillman on overspend and running costs for KHCC and the disused Larkfield site.
Mr Ross McCulloch was reassured by the financial position reported however queries the phrase on page 4 of the report “a non-recurring source of funding has been identified to cover this forecast over-spend and we are, therefore, showing a cost neutral position in the accounts.” Mrs Murray explained that this is not a new source of funding but is contingency funds built in to the prescribing budget when the budget is set. This is to prevent against overspends caused by volatility in prescribing costs.
NOTED
12. HR Update
Paper 2014/07
Ms Serena Barnatt, Head of HR, provided the HR Update to the Committee. Both the CHP and OHD have reduced the overall sickness absence rates. The KSF target has been achieved in all areas. The OHD were commended on achieving the top performance in NHS GG&C for eKSF and PDP reviews.
NOTED
13. OHD Performance
Paper 2014/08
Mrs Frances McLinden, provided an update to the Committee of current performance to meet and maintain the 18 week referral to treatment target for the Oral Health Directorate secondary care services and provide an update on capital plans and health improvement agenda. The report covers the following areas:
- 4 - Outpatient Waiting Times 18 Week RTT Compliance Dental Hospital DNA rates Inpatient/Day Case Waiting Times Capital Investment Programme Health Improvement Activity Childsmile Activity Toothbrushing Activity Caring for Smiles
Mr Fraser thanked Mrs McLinden for a very informative report and asked the Committee to note continued maintenance of waiting time targets in OHD.
NOTED
ITEMS FOR DISCUSSION 14. CORPORATE RISK REGISTER
Paper 2014/09
This item was deferred in Mr Gillman’s absence.
WILL BE DEFERRED TO NEXT COMMITTEE MEETING IN MARCH MG/LM
15. DEVELOPMENT PLAN
Ms Cairney provided a verbal update on the progress of the CHP Development Plan which is approaching the end of year 1 of a 3 year plan. Updates are required to be submitted to NHS GG&C Board by end March 2014. This will be circulated to the Committee for comment prior to submission. SC
NOTED
16. COMMUNITY PLANNING UPDATE – SINGLE OUTCOME AGREEMENT
Paper 2014/10
Mrs Murray presented the Committee with the final updated version of the Single Outcome Agreement (SOA) 2014-17. The report also details progress made against the current SOA outcomes for the first 6 months of 2013/14, which shows substantial progress has been made with 94% of the quarterly indicators assessed as being on target.
Ms Cairney commented that the CHP welcomed the opportunity to participate in development of the SOA however felt that a more robust engagement process, as in previous years, would be beneficial.
THE COMMITTEE APPROVED THE DOCUMENT AND NOTED PROGRESS MADE
- 5 - ITEMS FOR NOTING 17. REGISTER OF INTEREST FORMS 2014
Paper 2014/11
Committee members were reminded to ensure that they complete a new form for 2014 and return to Mrs Louise Martin, Head of Administration, if they have not already done so.
NOTED
18. NHS GG&C HEALTHY CHILDREN’S PROGRAMME REPORT
Paper 2014/12
Ms Black updated the Committee on progress of NHS GG&C Healthy Children’s Programme. East Dunbartonshire CHP are in line with all of the developments within the programme and Ms Black wished to commend staff and managers for their hard work in implementing the programme.
Mrs Murray advised that the report following the recent Joint Inspection of Children’s Services will be available at the next Committee Meeting in March. KM/LM
CHILDRENS SERVICES INSPECTION REPORT TO BE PRESENTED AT NEXT COMMITTEE MEETING
MINUTES OF MEETINGS & TEAM BRIEFS 19. MINUTES OF PEG MEETING
The minutes of the last PEG Meeting held 30th October 2013 were reviewed at the last Committee Meeting in November 2013. The PEG have not met since this date.
NOTED
20. MINUTES OF SPF MEETING
Paper 2014/13
The minutes of the SPF Meeting held on 11th December 2013 were noted by the Committee.
NOTED
21. EAST DUNBARTONSHIRE CHP TEAM BRIEF
Papers 2014/14
The CHP Team Brief for November 2013, December 2013 and January 2014, were reviewed by the Committee.
NOTED
- 6 - 22. OHD TEAM BRIEF
Papers 2014/15
The OHD Team Brief for November and December 2013, were noted by the Committee.
NOTED
23. NHS GG&C CORPORATE TEAM BRIEF
Papers 2014/16
The NHS GG&C Corporate Team Brief for November 2013, December 2013 and January 2014 were noted by the Committee.
NOTED
24. AOCB
No other business was noted.
25. DATE OF NEXT MEETING
Wednesday 12th March, 0900 for Committee Seminar and 0930 for Committee Meeting.
- 7 -