Administrative Unit Review

The administrative unit review process at Hill College has been developed to complement the on-going institutional effectiveness process and to become a vital part of institutional planning. The administrative unit review is a comprehensive, systematic method of self-evaluation and review of achievement conducted every four years within administrative units. The administrative unit review process at Hill College is the means for which all units periodically review themselves according to a set of established criteria.

I. Unit Information 1. Name of Administrative Unit:

Completed by:

Submission Date of Review:

2. Name of Unit Leader:

3. Current Mission Statement for the Unit:

4. Date of Most Recent Mission Review:

5. Explain how the unit mission supports the institution’s mission and goals:

6. List and describe the services of this unit:

II. Personnel 7. State the number of full-time employees allocated to this unit:

HC Administrative Unit Four-Year Review Page 1 of 5 8. State the number of part-time employees allocated to this unit:

9. Is the number of personnel adequate to support your unit area? YES NO

If “NO”, explain below.

10. Do you recommend any staffing changes to your unit in order to improve delivery of services? YES NO

If “YES”, explain below.

11. Are administrators and staff members in this unit careful in protecting the security, confidentiality, and integrity of student/staff records? YES NO N/A

If “YES”, provide a brief description of measures taken by the unit to ensure the protection of privacy of its customers, adherence to FERPA guidelines and integrity of records.

12. List how unit personnel are involved in college/instructional/community outreach activities. (i.e., club sponsorships, committees, boards, organizations, etc.)

Faculty/Staff Name Name of Organizations, Role/Position in Club, etc. Organization, Club, etc.

HC Administrative Unit Four-Year Review Page 2 of 5 13. List the name and title of all employees in this unit.

III. Facilities, Equipment, and Budget 14. Briefly describe the facilities occupied by your unit and indicate whether or not they are adequate to support your area. (i.e. offices, labs, work areas, etc.)

15. Briefly describe current equipment used by your unit and indicate whether it is adequate or inadequate.

16. Are additional facilities or equipment required to support the unit? Is so, please list and explain.

17. Does the institution operate and maintain physical facilities that are adequate to serve the needs of this unit? YES NO

If “NO”, please explain.

18. Does the institution take reasonable steps to provide a healthy, safe, and secure working environment for this unit? YES NO

If “NO”, please explain.

19. Are the physical facilities accessible to students with disabilities? YES NO N/A

If “NO”, please explain.

20. Is the budget information available to unit leaders? YES NO

If “NO”, please explain.

HC Administrative Unit Four-Year Review Page 3 of 5 21. Is adequate financial support available to meet the needs of this unit? YES NO

If “NO”, please explain.

IV. Evaluation and Improvement 22. Is there evidence that the effectiveness of this unit is periodically evaluated? YES NO

23. Are research-based evaluation processes (e.g., surveys, interviews, analysis of data) used for assessing this unit? YES NO

If yes, list all survey instruments, data, and other processes used by the unit for evaluating effectiveness.

24. Does the use of evaluation processes result in continuous improvement in the unit? YES NO

If yes, describe some of the recent improvements that have come about in response to needs identified through these evaluation processes:

25. Does the unit identify expected outcomes; assess whether it achieves these outcomes; and provide evidence of improvement based analysis of those results? YES NO

26. If an outcome is not achieved, are documented modifications or improvements made in the unit? YES NO

27. Provide an overview of significant results, honors, awards, and milestones achieved, as well as enhancements made to this unit over the last four years.

V. SWOT Analysis (Strengths/Weaknesses/Opportunities/Threats) 28. What are the unit’s strengths or strong points? (Strengths are documented with data such as information on number of customers served, unit’s performance, staff credentials or other factors that contribute to the success of the unit.)

HC Administrative Unit Four-Year Review Page 4 of 5 29. What are the weaknesses of the unit? (Any problems that the unit may have encountered in the past are appropriate for this section.)

30. What opportunities are available for the unit? (Any opportunities for improving the unit should be included in this section.)

31. What are the threats or difficulties that the unit must overcome in the next four years? What is your plan for addressing these threats or difficulties? (If there are changes in the near future that are foreseen as negatively affecting this unit, these should be mentioned.)

HC Administrative Unit Four-Year Review Page 5 of 5