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MINUTES Board of Trustees of Illinois State University July 31, 2009

The Board of Trustees convened at 9:00 a.m. on Friday, July 31, 2009, in the Old Main Room of the Bone Student Center, Illinois State University, Normal, Illinois. Chairperson McCuskey called the meeting to order and Trustee Maitland called the role.

The following members were present. Trustee Jay Bergman Trustee Anne Davis Trustee Robert Dobski Trustee Betty Kinser Trustee Joanne Maitland Trustee Mike McCuskey Trustee Geno Bagnuolo

A quorum was declared. Also present for the public session were: President Al Bowman Vice President and Provost Sheri Everts Vice President for Student Affairs Steve Adams Vice President for University Advancement Dianne Ashby Assistant to the President Jay Groves Board Legal Counsel Jane Denes

Others in attendance included representatives of the media, faculty, staff, and Kevin Wiand of the Campus Communication Committee.

APPROVAL OF AGENDA Chairperson McCuskey: We have a revised agenda this morning. Do I have a motion to approve the revised agenda? Trustee Davis so moved and was seconded by Trustee Dobski. Motion made, seconded and vote recorded as all members present voting aye.

APPROVAL OF MINUTES Chairperson McCuskey: We now need to approve the Minutes of our May 8, 2009, Board meeting. Do I have a motion to approve those Minutes? Trustee Maitland so moved and was seconded by Trustee Kinser. Motion made, seconded and vote recorded as all members present voting aye.

ELECTION OF OFFICERS As it is with each Board meeting of the fiscal year, we will begin with the election of officers. According to our by- laws the Chairperson and Secretary of the Board stand for election and voting will be by voice roll-call vote. I will ask Secretary Maitland to ask for nominations and conduct the vote for the position of Chairperson.

Trustee Maitland: The floor is now open for nominations for Chairperson. Trustee Davis: I would like to nominate Mike McCuskey for the position of Chair.

Trustee Maitland: Is there a second? Trustee Dobski seconded. Mike McCuskey has been nominated as Chairperson of the Illinois State University Board of Trustees. I will now call the roll asking each Trustee for their voice vote – please respond with the last name of the candidate you are voting for.

Trustee Bergman - McCuskey Trustee Davis – McCuskey Trustee Kinser – McCuskey Trustee Maitland – McCuskey Trustee Dobski – McCuskey Board of Trustees Illinois State University – Minutes Page 1 07/31/2009 Trustee Bagnuolo – McCuskey Congratulations Mr. Chairperson.

Chairperson McCuskey: I want to thank the Board for their vote of confidence. I look forward to serving during the coming fiscal year. We do now have the floor open for nominations for Secretary of the Board of Trustees.

Trustee Bergman: I nominate Joanne Maitland as Secretary.

Chairperson McCuskey: Is there a second? Trustee Dobski seconded. Joanne Maitland has been nominated as Secretary of the Illinois State University Board of Trustees. I will now call the roll asking each Trustee for their vote. Please respond with the last name of the candidate you are voting for.

Trustee Bergman – Maitland Trustee Davis – Maitland Trustee Kinser – Maitland Trustee McCuskey – Maitland Trustee Dobski – Maitland Trustee Bagnuolo – Maitland

Congratulations Secretary Maitland.

Trustee Maitland: Thank you. Chairperson McCuskey: On another important note, it is the duty of the Board of Trustees to select from the University staff an employee to serve as Treasurer, but not as a member of the Board of Trustees. The Treasurer serves in an ex-officio capacity and receives and disburses all monies and reports to the Board of Trustees on the financial status of fiscal affairs of the University. At Illinois State, that person has traditionally been the Vice President of Finance and Planning, and with the retirement of Steve Bragg, I have asked Dr. Dianne Ashby to serve in this role—so thank you Dianne. Also, the July meeting is typically when we swear in the new student trustee—but this July we are pleased to welcome Geno Bagnuolo back for another year—so congratulations Geno. Geno has served well in the past year and usually by the time the student trustee has gained knowledge, we say goodbye. So it is great Geno that you have been elected to stay another year and we look forward to your continued service. Trustee Bagnuolo: Thank you. REPORT OF RELEASED EXECUTIVE SESSION MINUTES In accordance with the provisions of the Open Meetings Act, the Illinois State University Board of Trustees is required to periodically review the Minutes of its Executive Sessions to determine the necessity of retaining the confidentiality of those minutes. The Board has received a recommendation from its legal counsel to release the following Minutes.

October 24, 2008 Release all February 20, 2009 Release all

Copies of these Minutes are in your meeting folders. As Board Chairperson, I will entertain a motion at this time to release as public the above list of Minutes of the Executive Sessions held by the Illinois State University Board of Trustees. Trustee Dobski so moved and was seconded by Trustee Bagnuolo. Motion made, seconded and vote recorded as all members present voting aye.

I want to thank the Campus Communication Committee for organizing this morning’s discussion hour. The Entrepreneurship sequence at Illinois State is an outstanding program, and it was great to hear how it has affected the lives of so many students—so I thank you for that enlightening presentation.

Board of Trustees Illinois State University – Minutes Page 2 07/31/2009 Trustee Dobski: Ryan of DP Dough has been in business for about a year and I give the young man credit, especially when you are not affiliated with a global company like we are, but come in on a learning curve and be able to do this – it sounds like he is enjoying it and Ryan has the passion for his business.

Chairperson McCuskey: Ryan, the entrepreneur of DP Dough – has two ISU degrees and he has a passion and all of you who know Mark Hoelscher as a faculty member know that he has an incredible passion also. So it was a real entertaining and educational morning from our entrepreneur session.

I want to congratulate and thank President Bowman and the fine people at State Farm Companies Foundation for a partnership that will bring to Illinois State University, the first “service-learning” minor at an Illinois public university. Thanks in part to a major gift from State Farm—the University is creating a 21-hour minor, which will allow Illinois State students an opportunity to receive training in the fields of Civic Engagement and Social Leadership. This is a program that once approved, will cut across several academic disciplines—and it is another great example of faculty, staff and student engagement.

Our May Board meeting now seems like it is in the distant past, but I want to thank our Trustees for their participation in the Commissioning ceremony and Commencement exercises following the May meeting. Commencement is probably the most important aspect of the University experience. It’s a culmination of a degree and the beginning of entering the real world.

I believe President Bowman and Phil Adams will have a bit more to say about the State budget situation—but I want to thank Illinois State’s faculty and staff members for being so patient during this tangled process. I know that President Bowman has kept you well-informed through mass-emails and web site statements—but I also know that for those of you who aren’t involved in government, this is not just another government agency – it is a process that we are proud of as Board members to be involved in with this great educational institution. It is the future of our state and the educational process and funding of it is essential to keep that mission going. I want to invite the other Trustees to share their comments on things that they might have been involved in since our last meeting.

Trustee Bagnuolo: I would like to say that it is great to start a second term. I am really excited to work with the Board and campus community again – it has been a real pleasure and I am looking forward to it. I want to congratulate again the Preview Program – Mary Jo and her entire staff do a great job and I know they had another great summer. Along with that I want to thank Admissions because I know they brought in another good freshmen class. I need to congratulate the University College and advisors on the hard work that they put in because I really got to see that side this summer. I would also like to thank Jim Carlson and the Bone Student Center staff – it’s great to see the Bone Student Center moving forward with the Atrium renovations, the new courtyard garden and the work they are doing in the Prairie Room.

Trustee Kinser: As everyone knows Shakespeare is going on – sold out almost every performance. There were several events that I went to, but one event was in the visual arts and was the opening of Harold Gregor’s painting exhibition and I got to meet with him and a lot of people who have retired from the College of Fine Arts and the Visual Arts. I have enjoyed the summer and I look forward to this year and am ready to start football season.

Trustee Bergman: Just a couple of bits of information. On the State of Illinois web site on the Boards & Commissions section there is a page for each state board in Illinois and I had ours updated in respect to Geno’s new ending date of term and we never had our officers specifically indicated before so I asked them to put Chair next to Mike’s name and Secretary next to Joanne’s name so that is all up-to-date. I usually give an update regarding the Board of Higher Education Plan and the update is the same as before – we really haven’t done anything. I would mention that the members of the Illinois Board of Higher Education got sued this week – relates to the Board turning down an application from an out-of-state institute that wanted to do business in Illinois. We didn’t think they should and they thought they should apparently. We are being defended by the attorneys in the Attorney General’s office.

Trustee Maitland: First of all I want to say thank you for the privilege of being part of the ISU community. It is such an enjoyable experience and I enjoy working and being with all of you. I did attend one of the Shakespeare performances and it was very enjoyable. I had my quarterly Civil Service Merit Board meeting and attended that in Urbana, and I, like the rest, are looking forward to the new school year.

Board of Trustees Illinois State University – Minutes Page 3 07/31/2009 Trustee Davis: I have just the announcement in regards to the Audit Committee. The committee will be meeting after our afternoon session and recognizing that the committee is not a committee of the whole, I would still like to invite all of the Trustees to attend that meeting. You should have received in your packets the audit information and may have questions about some parts so I encourage you to attend.

Trustee Dobski: It has been a rather quiet summer since Commencement. I do want to recognize Jill Hutchinson for being honored by the City of Normal for the Citizen of the Year Award – so congratulations to Jill. I also want to comment about our football team being picked I think eighth in the conference. Maybe that will give the team and our new coach the incentive to rally and show what they can do here this fall. But other than that it has been a quiet summer. I have to admit that this current controversy at the University of Illinois regarding admissions, I have to admit that I have made calls on behalf of students but it has been for Hamburger University, so I don’t know if that hurts me in any way – but I have tried to help out there.

Chairperson McCuskey: Graduation exercises coincided with the opening of Duffy Bass Stadium and Larry Lyons really deserves an A+. The team from 40 years ago had a reunion as part of that opening of the baseball stadium and all of those former teammates and people who have not been here regularly over the years remarked about the changes in the campus, how wonderful the University looked and certainly were very grateful for the efforts that Larry made to get that project done in a timely manner so that it would be complete by the end of the season. So I want to thank you very much on behalf of all of the people who love baseball and friends and colleagues of Duffy Bass and the baseball programs for all the decades because it really is a culmination of something that people have wanted around here for the last 50 years.

I am glad that Bob commented on something that is on the front page of every state newspaper and that is the situation with the Board of Trustees at the University of Illinois. I thought that we had an ethics statement in our by- laws from the 1990s when we became a separate board, so I asked Jane Denes to give me an opinion and on July 27th Jane wrote me with a copy to all the Trustees as well as the President Bowman this letter:

You have requested that as counsel for the Board of Trustees of Illinois State University that I advise the Board as to whether certain actions by a trustee would violate the Governing Documents of the Board . The specific actions that you requested that I address are (i) any action by a trustee to obtain favorable consideration for an applicant to the University and (ii) any action by a trustee to obtain favorable consideration for an individual seeking employment with the University.

The Board was established by the Illinois State University Law, 20 ILCS 675/20-1, et seq. Section 20-45(1) of the Act gave the Board the power to "make rules, regulations and bylaws, not inconsistent with law, for the government and management of Illinois State University". Exercising this power, the Board adopted a Governing Document that contains statutes, bylaws and policies . The statutes contain specific Governing Statements including an Ethics Statement. The Ethics Statement prohibits a member of the Board from "granting or making available to any person any consideration, treatment, information, or favor beyond that which is general practice to grant or make available to the public at large."

It is my opinion that any action by a trustee to obtain favorable consideration for an applicant to the University or an individual seeking employment with the University, would violate the provision of the Board's Ethics Statement cited above. Further, what constitutes an action that seeks favorable consideration should be broadly construed to include a direct request for favorable consideration as well as any action by a trustee that could reasonably be construed as an indirect or implied request for favorable consideration of an individual applicant.

There is another reason I wanted this. I am a member of the Champaign/Urbana Rotary Club that has many University of Illinois employees, former and current department heads, and they asked me what we do here at Illinois State, and I told them we are prohibited what is alleged that the Board of Trustees of the University of Illinois has accomplished. We have a specific ethics statement prohibiting those kinds of actions and I thought it was

Board of Trustees Illinois State University – Minutes Page 4 07/31/2009 important that we re-stressed that at this Board meeting.

PRESIDENT’S REMARKS Thank you ,Chairperson McCuskey, and congratulations to both you and Trustee Maitland on your re-election to your Board leadership positions. The Board of Trustees is now well into its second decade of service to Illinois State—and clearly, the University continues to thrive under your leadership.

I also want to thank the Campus Communication Committee and Professor Mark Hoelscher for this morning’s presentation. At Illinois State, we encourage students to “State Your Passion,” and through our Entrepreneur sequence, our faculty and staff members are indeed turning student’s dreams into reality—and that sequence has become very popular and successful at Illinois State.

We are just about to conclude a very important search process at Illinois State—the search for our next continuing Vice President for Finance and Planning. With assistance from consultants Greenwood, Asher and Associates—and an outstanding search committee led by Professor George Rutherford from the Physics department, we have achieved our goal of completing the process over the summer. The search committee is actually wrapping up its work today, and I should have an announcement in the next week or so regarding the appointment. I want to thank Vice President Ashby for her excellent oversight of the Finance and Planning Division during the search process.

Our associate vice president for Human Resources, Ira Schoenwald, has announced his retirement. Ira will be with us until October 1, but I wanted to tell the Board how much we have appreciated Dr. Schoenwald’s service. During his time here he has led numerous initiatives, including the introduction of new human resources technology, merging human resources functions within Academic Affairs and the Human Resources Office, and creating a statewide human resources professional association to represent public university interests. I also want to inform you that Cheryl Elzy, who has served as dean of University Libraries since 1996, will join the Provost’s staff as the assistant vice president for Academic Affairs beginning Jan. 1, 2010. As dean, Dr. Elzy achieved many successes including bringing numerous electronic resources to the library, tripling the number of library endowments and managing expansion and renovation projects at Milner. Thank you very much Cheryl. I would like to introduce the Board to our new dean of the College of Business, Dr. Scott Johnson. Scott was named to the dean position in January of this year, and officially began in the position July 1. Scott comes to us from Minnesota State University in Mankato, and we are thrilled to have him with us. Scott, could you please stand for recognition? Two weeks ago, Governor Quinn signed the capital bill for the State. We are awaiting his signature on the FY2010 spending bills for public universities. We expect our FY2010 spending authority for Illinois State University operations to be about $85 million, about the same as the last fiscal year. The Governor also approved more than $54 million for the much needed renovation of our Fine Arts Complex. This is promising news for the students, faculty, staff members and visitors who use the Fine Arts Complex each day.

While we have not yet received any details regarding when any of those funds will be released—we recognize that it could be some time before those funds actually become available.

More troubling is the uncertainty over funding for programs that are critical to students who need our greatest level of assistance. The Monetary Awards Program or MAP—a program that provides money to students whose families earn less than $40,000 annually—is currently facing a funding crisis.

Last year, more than $12.5 million in MAP funds were awarded to more than 3,000 Illinois State University students. That amount wasn’t nearly enough to cover the educational costs of all of our students who needed help— so the University allocated an additional $5 million from its internal resources to make up the difference. Because we committed to that investment, more than 1,500 of our state’s poorest students gained access to an Illinois State education last year. It is also important to note that more than a quarter of all MAP funds go to Illinois State students from underrepresented groups.

Board of Trustees Illinois State University – Minutes Page 5 07/31/2009 For this fiscal year, the state has allocated 100 percent of its MAP resources to public universities for the first semester but, so far, nothing for the second semester, which would leave we estimate a gap of $7 million for Illinois State University in the spring.

Although I believe lawmakers and the Governor will eventually restore second semester funding to the MAP program, students who receive that money will be in for some anxious times this fall, as will our staff members who administer the program and work one-on-one with our students.

Despite the poor state and national economy, private fund-raising continues to be a bright spot at Illinois State. Once again, our Foundation raised more than $10 million in private gifts for FY2009. In addition, the number of faculty, staff members and retirees contributing to our “Gladly We Give Campaign” jumped more than 25 percent. Given the performance of the overall economy, that represents a significant commitment and it certainly reflects the diligence and hard work of our Development and Alumni staffs—so congratulations to all of you. Our Center for Renewable Energy and the statewide Illinois Wind Working Group hosted the third annual Advancing Wind Power in Illinois Conference in town two weeks ago. The two-day conference covered many aspects of wind energy, including small wind, community wind and large wind farms. The wind energy industry in Illinois is projected to generate $1.9 billion in economic benefits for the state over the next 25 years, and our Center for Renewable Energy has positioned itself to be a leader in developing that resource. On May 28th and 29th, Illinois State University’s Stevenson Center for Community and Economic Development celebrated its 15th anniversary with on-campus events. Dr. Robert Hunt, Illinois State professor emeritus of political science, was honored for his role in establishing the University’s Peace Corps Fellows Program. Dr. Hunt has played an active role in the work of the Stevenson Center during the past 15 years. Just two weeks ago, Illinois State celebrated the first anniversary of the Alumni Center opening. The Center attracted more than 20,000 visitors in its first year, and has quickly become the venue of first-choice for community, business, service and governmental events, as well as for campus academic conferences and meetings. Although this year’s Homecoming will be held in Uptown Normal at the new Hotel and Conference Center, the Alumni Center will be open throughout Homecoming to greet our returning alumni and visitors.

On July 7th, I hosted the second Black Colleague’s Dinner—this time at the Chicago Cultural Center. The first year of the event we drew about 70 guests. This year, it more than doubled to 160—with a number of out-of-state guests and we are very pleased the event has caught on so well.

It is hard to believe the fall semester begins in just 17 days—and the entire campus community is preparing to welcome our new freshman, transfer and returning students. As of today, we have just over 3,100 active freshman enrollment deposits reflecting an academic quality that continues to rise at Illinois State. Our numbers for students from underrepresented groups are also very positive, with an overall increase of 17 percent from last year, including a 16 percent jump in African-American students and a 33 percent hike in Hispanic students.

Right now, the average ACT composite of our freshman class is 24.3—up four-tenths of a percent from last year at this time. Eight-two percent of our new freshmen have a high school Grade Point Average of 3 or greater on a 4 point scale and 41 percent have a Grade Point Average of 3.5 or greater. In addition, we will have 169 freshmen who earned an ACT of 30 or higher and 421 who scored 28 or higher.

Even more impressive is that our overall ACT range for new admitted students has increased from the 22-26 range to the 23-27 range. Illinois State’s ACT position has now moved from the 62nd - 85th percentiles to the 69th - 89th percentiles—which is a major achievement for this institution. That ACT ranking is a historic high.

In this struggling economy, we can be very proud of both the quantity and quality of our students—and I want to thank Jonathan Rosenthal, our Assistant Vice President for Enrollment Management and Academic Services, our Director of Admissions Molly Arnold, and the entire Admissions staff for their persistence and exemplary work this year.

Board of Trustees Illinois State University – Minutes Page 6 07/31/2009 Our new and returning students will find our campus ready for classes, yet still in the midst of many enhancement projects. The Student Fitness & Kinesiology and Recreation Center is quickly taking shape. Substantial progress has been made with approximately 70 percent of the building structure completed. The two-story bridge portion of the building has been erected across University Street and McCormick Hall has been gutted to a structural shell. Contractors are working to get the building enclosed prior to the onset of winter weather. This 170,000 square foot facility will be home to the School of Kinesiology and Recreation, Wellness and Campus Recreation Services and it is anticipated to be open in January 2011.

Exterior site work and the installation and replacement of sidewalks and curbs is underway at the South University Street Parking Deck. The expansion of the parking deck will address parking needs associated with current activities as well as the anticipated increase of activity in the south area of campus due to the new Student Fitness and Kinesiology and Recreation Center. The facility will be ready for use in August.

Installation of chilled water piping along University Street has been completed and contractors are now working to complete installation of the piping to connect the South Campus Power Plant to Fell Hall, College of Business Building, and the new Student Fitness and Kinesiology and Recreation Center. Construction and testing are anticipated to be completed and the facility ready for use for the 2010 cooling season.

The project to rehabilitate the East Campus Residence Complex is nearing completion. Contractors are working in Manchester Hall, which will re-open for occupancy for the fall semester. Upon completion of Manchester Hall, the entire East Campus Residence Complex project will have been renovated in a 27-month period.

Contractors have completed work on the Life-Safety Improvements in Stevenson Hall. However, construction still continues in Stevenson as the companion project to address deteriorated plumbing, window and door systems is underway.

In addition to continued work in Stevenson Hall, work has now begun in Turner Hall. With the delayed move-in of the remainder of the Stevenson Hall occupants and the vacating of Turner Hall, the University has developed an Interim Relocation Plan to accommodate faculty and staff, and the functions of the departments.

When the Life-Safety Improvements are completed, both buildings will have new and upgraded life-safety, mechanical and electrical, and plumbing systems as well as new energy-efficient windows. All work is expected to be completed and buildings in full use for fall 2010.

The renovation of two laboratories and a classroom in Ropp Agriculture Building is nearing completion and will be ready for fall classes. This project is part of the University’s Long-Range Plan and will aid in the Agriculture Department’s efforts to consolidate programs into one building.

Abatement and demolition work have begun in Stroud Auditorium. The general contractor for the renovation work is expected to start in September and all work should be completed by January 2011. The replacement of the University High School roof is nearing completion.

The Watterson Commons project provides for the renovation of major electrical, plumbing and ventilation systems on both floors of the structure for all kitchen, serving, dining and storage space. In order to continue to provide dining services to students, this project will be completed in six phases. All six phases of this project are expected to be completed by December 2010.

For regular updates on all projects, I invite you to visit the University’s home page and look for the Construction Updates link.

While on my morning run, I have personally seen our student-athletes’ dedication and commitment to their respective off-season training. I am anticipating another positive year for Redbird Athletics, and on the business side, the department has already secured 1,800 Red Alert members for next season and is on track to have 4,000- plus members for the third-straight year.

Board of Trustees Illinois State University – Minutes Page 7 07/31/2009 In addition, I know this has been mentioned before, but it is definitely worth repeating—Redbird Athletics posted a record department-wide 3.13 grade-point-average during the spring 2009 semester, while a record 254 student- athletes earned AFNI Athletics Honor Roll accolades during the fall 2008 semester. All of this occurred while they contributed 2,519 hours of community service in the Bloomington-Normal area, which was the fourth-straight year with at least 2,000 community service hours.

In the last two seasons, ISU Athletics finished in the top five in 16 of the 17 sports which compete in the Missouri Valley Conference – the highest percentage of top-five finishers in league history—so our congratulations go out to Dr. Sheahon Zenger, the entire Athletics staff and, of course, our student-athletes.

Now I would like to call to the podium Kevin Wiand from the Campus Communication Committee.

CAMPUS COMMUNICATION COMMITTEE Good Morning. The Campus Communication Committee would like to thank Professor Mark Hoelscher for his presentation on the Entrepreneurship sequence in the ISU College of Business. The multiple successful businesses that have originated in this sequence are a dynamic illustration of how ISU’s faculty bring real world experiences into the classroom and prepare our students for the future.

Even though these are very trying economic times, we are encouraged by the continued improvements that Illinois State is making in its physical plant. This fall we celebrate the completion of the renovations of Manchester Hall, the construction of a new South Campus parking deck and the renovations on Stevenson Hall. We are also excited by the progress being made on the Student Fitness & Kinesiology and Recreation Center, the south campus chiller plant and the first phase of the Watterson Tower renovations. The improvements to the residence halls and the student recreation center in particular will be great additions for helping to attract high performing students to ISU. The committee is also pleased that for the first time in eight years the state has a capital budget and that it includes $54.3 million for a new fine arts complex, a badly needed facility.

The committee would like to commend the Foundation for its excellent efforts in fund raising. This year they once again raised more than $10 million for the university through private contributions. In times like these this is an amazing accomplishment.

Whereas we recognize and appreciate the University’s efforts to keep tuition and fee increases as small as possible, we encourage the Board to adopt the recommended increase. As an institution we are doing all we can to keep higher education affordable while maintaining the quality of our programs.

On Monday of this week, the fourth candidate for the Vice President for Finance and Planning visited the campus. We would like to congratulate the committee headed by Professor George Rutherford for conducting an outstanding search and bringing in four exceptionally talented individuals. Even though whoever is appointed to the position has big shoes to fill with the retirement of Steve Bragg, we are confident that the University will continue to flourish with any of the candidates.

We highly encourage both the Legislature and the Governor to fully fund Monetary Awards Program for the state. Failure to do so will leave an estimated $7 million gap in the ISU budget and will jeopardize the ability of some of the state’s most economically disadvantaged students to complete their college education.

In happier news, we celebrate the Stevenson Center for Community and Economic Development 15th anniversary and the Center for Renewable Energy and The Illinois Wind Working Group for hosting the 3rd annual Advancing Wind Power in Illinois Conference.

Finally, the committee would like to acknowledge Dr. Ira Schoenwald, our Associate Vice President for Human Resources, for the many contributions he has made to the University. Dr. Schoenwald will be retiring effective October 1, before the next Board of Trustee meeting.

Board of Trustees Illinois State University – Minutes Page 8 07/31/2009 President Bowman: As I invite Phil Adams to the podium for a legislative update, I want to alert Board members to pending legislation regarding procurement laws, which would have a dramatic financial and procedural impact on Illinois State and all public universities. Many aspects of the bill have not yet been clearly defined, but the major affects include greatly increased processing timelines, additional posting and hearing requirements, and increased workloads for our purchasing staff. Phil, I know you will touch more on that bill as you provide your update. LEGISLATIVE UPDATE Mr. Adams: Thank you and good morning. We have a budget bill that is currently sitting on the Governor’s desk and this afternoon the Governor will be announcing $1 billion in cuts to the state’s budget including some to the higher education portion of that. We do think that all of public higher education will be reduced back to approximately our 2009 level prior to the reduction we got from the former Governor’s office of 2.5 percent. Obviously in this budget environment and the national economy, potential rescission issues and debates down the road – we would be foolish to think that that is not something that could in fact happen, but it is way too early to make that guess. I think the Governor will also in this announcement call for the laying off of additional 2,600 state employees. He is going to recommend a major furlough program for state employees. Both of those things will be subject to negotiations with AFSCME and other union groups. But it is a major reduction in what was passed and we obviously are no place near getting back to some sort of sure footing on the budget.

As mentioned earlier one of our major concerns is MAP. It is a huge program statewide affecting 135,000 – 140,000 students at public and private universities and colleges. There is no funding for it in the second semester and on top of that the ISAC Board voted to zero out several other scholarship programs that affect several of our students and that for us could be $4 to $5 million dollars if it is not restored and much of it we know today won’t be. We for many years have received a very small portion of the funding that we should have received for veterans and National Guard scholarships – that is all zeroed out. State statute requires us to take those people if they meet the academic requirements – those funds are not coming back this year. So it is a challenge. I think one of the major challenges that we have is to get the word out to the folks that are going to make the decision as to just how huge this program is and how important it is to not only the university’s budget, but to individual students. When you look at legislative districts for example – Senator Brady’s district, which is a relatively speaking affluent district – has slightly over 2,400 students that are going to be impacted by not getting funded in that second semester and that funding will be approximately $1,300-$1,500/student that they are not going to get unless something happens. So it is a big, big issue – as big a financial crisis I have seen in the entire time I have been doing this. To that end we are going to send out our best weapon we have – President Bowman – and we will be doing a group of meetings with legislative leaders to make sure they fully understand the impact on all of those students. We are going to start that with Senator Trotter who is the chief budget negotiator for the Senate Majority. That same day we will also be meeting with the Chairman of the Higher Ed committee, Senator Maloney, and after that we will schedule some other meetings. It is just imperative that they have a full appreciation for what this means to all of these students, many of whom when they get here in the first semester are not going to have borrowing options left.

On the capital side, yes we have a capital bill that contains our $54 million project. The downside to that is the revenue bill that was passed to pay off the bonds to fund those projects is going to be a long-term project in terms of generating revenue. One of the major aspects of that bill is the expansion of gaming into the video gaming area. The Gaming Commission is going to be in charge of establishing that program. The legislature did not provide them with additional monies or additional staff to do that. Most of the industry people think it will be at least a year before that is up and running and real revenue is coming in. On top of that is the recent two ticks down on the state’s credit rating, which not only is going to eat into how much each of those bonds provides for us, but it is going to take much more revenue to pay off those bonds when that revenue starts coming in. There is a multi-phase process in Illinois in terms of getting capital projects and the final phase is called the release process. Just because it is appropriated does not mean you are going to get your hands on it. So once the administration gets through this budget signing in the next few days, we are going to try to start making inroads into getting high on the list in terms of getting our project released when they get to that point. They are going to release road and bridge projects as fast as they can – we want to be in that next phase. So that is where we are on budget and hopefully there won’t be any major surprises this afternoon beyond going back to the 2009 level.

In terms of substantive legislation there are some things out there that didn’t happen that are probably more important to us than anything that is on the Governor’s desk. The Harper Community College baccalaureate degree program bill did not pass. It’s stuck in the Senate and it will stay that way for a while because now we are in the 3/5 Board of Trustees Illinois State University – Minutes Page 9 07/31/2009 rule. At some point one of the larger operations is going to get interested and when that happens the fight is going to be a lot more difficult than it is currently dealing with Harper.

I believe it’s called the Management of Institutional Resources Bill which sounds as technical as it is but it is very important to our efforts in fundraising and in managing the funds that we get during times when some investments are upside down – that bill has passed and was signed into law. We have been required over the past few years to take used computers and other types of equipment of that nature and ship them to the Quad cities and have them cleaned again. We were fortunate enough to get in one of the budget implementation bills language that takes us totally out of that process. It sounds like something that doesn’t matter but we were spending something north of $100,000/year to send those over there and get them done.

I want to talk just a little bit about Senate Bill 51. When the Governor signs it, it will be the new state purchasing act that we are going to be operating under. It is very complex and the bill is 110 pages long. It requires us to change how we do business and who we do business with in terms of purchases. The impact is probably greatest on single source purchases and we have lots of those. It is going to take much longer to get them through the process. We are going to have to plan better, make better decisions. We are going to be dealing with additional agencies and additional personnel. Fortunately, I don’t think anyone in the state knows more about this than Judy Johnson and she is sitting right here on campus. She and many of her counterparts have ideas that they have given to us concerning possible language changes and amendments and the like. I am not all that confident that we are going to get something changed in the very near future. I believe the Governor has until August 19 to sign this and if we can get any kind of amendatory veto at all, that will at least stall the implementation until the middle of October when the veto session starts. That will give us a little more gearing up time and quite honestly give us some time to move some things forward under the current rules before this new process kicks in. We are going to be very hard pressed to get changes in this before next session. I have an executive summary that we put together and I have a detailed analysis of parts of it that impact us. If anyone is interested, contact the President’s office and ask for Vickie and she will get you a copy. You can look at the bill on-line at the General Assembly web site – Senate Bill 51.

I want to go quickly through a couple of dates and tell you why they are really important. The veto session is October 14, 15, 16, 28, 29 & 30. The filing date for the primary for the House and Senate and the statewide offices is November 2, and the primary is February 2. I think because of that early veto session and the brief time between the filing date and the primary election, they are not going to be back in town until after that election, and probably not take much action until March or April of next year. I don’t think there is a chance that we are going to get revenue enhancements before then. What that means is our MAP relief is going to have to come from monies being shifted by the Governor’s office to make it happen. We need to get enough people to let them know how important that is because there is nothing out there to those kids and us that is as important as getting that done. But there is not going to be a legislative remedy on the revenue side until everyone has safely proceeded through that primary election. Any questions, I would be happy to answer them. Trustee Bergman: You mentioned that although the legislature passed and the Governor signed the capital bill, the bond issue bill basically has not been passed or even considered. I guess my first question is do you have any idea when they are going to look at passing the actual bill to issue the bonds? Second question is as we talked about briefly just a couple of minutes ago the state’s credit rating is reduced, which means the interest rate will be higher, which means if there is no additional revenue added, all of the capital amount is not going to happen. So first question, do you know when they are going to consider the bond issue and the second, do you have any idea what percentage reduction in the capital bill it might be? Mr. Adams: First one – I don’t think they will get past the veto session without it. They are going to want to run on those projects. On the second – the capital bill is $31 billion – if we had the highest bond rating in America and had the money in the bank a large percentage of those projects are never going to happen. A lot of projects are in there to secure the votes it took to pass that funding bill. These are almost all projects that come from what are referred to as member initiatives. For example, this is how it works in the Senate. Every member of the Senate Minority had $4 million allocated to them to spend on any projects they wanted – no questions asked. Some of them are pretty strange projects. Several of those are probably not going to happen. Some of the bigger ticket items are not going to happen. I don’t think that is going to impact us. I think we are high on the BHE list, but more importantly we have people that are going to help us get that money. But it is not going to be a fast process. We need to get started on the

Board of Trustees Illinois State University – Minutes Page 10 07/31/2009 real design of that thing and get moving forward as soon as possible. I think once they are in the position to go out in the market and once they make some progress on getting that gaming thing going, they will be able to do some of those bonds because all of that money is not coming at the same time anyway. For example, another big part of it is when you go get your license plate next year – it’s going to cost you I think another $20 so as you would guess, that comes in pretty routinely on 1/12, 1/12, 1/12 because they are birth date driven or when you bought the car driven – so those monies are going to lag but they are going to be coming in and they are all dedicated for that purpose. I could make a guess as to what percentage – I’m not worried about it in terms of us. Trustee Bergman: So you don’t think there is a chance that they would say – alright because of the higher interest rates we are only going to be able to sell 85% of as many bonds of $31 billion so therefore every project will only get funded at 85%? Mr. Adams: No – 85% of that total capital appropriation being ever done might be a high number but they won’t go back and do it that way. Trustee Maitland: Out of curiosity is the bill still alive about replacing the appointed committee? Mr. Adams: It is alive, yes, but only from a very technical standpoint because we are in the 3/5 vote mode, so they would have to go get some people that are never going to vote for that. I should say there are 8 or 10 minor bills that he is going to sign – they impact us but not negatively and we are ready for all of them. One of them off the top of my head requires you to set up a central service location where vets that are coming can go and get all the information they need – we have already done that. Dr. Rosenthal has already picked someone who is going to be in charge of that for us. There are similar bills of that type but we are well out in front of the curve. President Bowman: It’s more of an observation than a question but I believe the purchasing act will require us to hire additional staff. Mr. Adams: It will require us to pay for additional staff but they won’t necessarily work for us. I know that sounds crazy and it is crazy but that is how it works. Some of them are going to work for the Executive Inspector General’s office and some will work at CMS. I cannot possibly overstate how difficult this is going to be for those of you who are trying to purchase goods and services and the people that are in charge of making it happen. Trustee Dobski: I would be remiss if I didn’t add to my remarks earlier – a week ago we had a little function at our house. It was 130 women I think at our house but I just want to compliment Leanna on doing an excellent job coordinating the whole thing because it has become an annual thing. It gets together faculty, staff, students, alumni and community women and is a great networking thing.

REPORTS President Bowman: I have one report for you this morning. With your approval Trustee McCuskey I will move to the report. Report 2009.07/1100.01: Educating Illinois Progress Report In May 2008 the Board endorsed the newly revised strategic plan for Illinois State University – Educating Illinois 2008-2014. At that time, you also asked for annual updates on the plan’s implementation, and in the materials you received is this year’s update.

You will remember that prior to its endorsement by the Board, the new plan was endorsed by each of the University’s shared governance constituencies. This report provides an overview of the strategies that have been implemented or that are underway to advance the five goals in Educating Illinois 2008-2014. The report documents that positive steps have been taken to advance each of the five goals.

I want to thank Deb Smitley, Associate Vice President of Finance and Planning, and her staff for preparing this report—and we would be happy to answer any questions.

ACTION ITEMS Resolution 2009.07/18: FY2010 Student Tuition, Fees and Room and Board Rates

Board of Trustees Illinois State University – Minutes Page 11 07/31/2009 Tuition and fees are among the most important factors affecting access to and affordability of higher education. As you know, state of Illinois contributions to programs such as the Monetary Awards Program have been declining for several years, and state contributions to programs such as the Veteran’s Tuition Waiver have been almost non- existent—forcing universities like Illinois State to pick up more and more of the associated costs.

Illinois State remains sensitive to the investment students and families make in a college education, and I am gratified that publications such as Kiplinger’s Personal Finance have ranked Illinois State among the 100 Best Values in Public Higher Education in the country five straight times.

I also want to remind everyone that for 70 percent of our students, tuition will not increase at all, because of the four-year guaranteed tuition rate for undergraduate students.

In proposing tuition rates for new students in FY2010 we have followed Board policy to ensure our rates are competitive with other senior public universities.

For new in-state undergraduate students, we are recommending $276 per semester credit-hour for the 2009-2010 academic year. This rate is $20 more per semester credit-hour than is charged new in-state students in 2008-2009.

For new out-of-state undergraduate students, we are recommending $468 per semester credit-hour for the 2008-2009 academic year. This rate is the same as was charged new out-of-state students in 2007-2008 and 2006-2007. Holding out-of-state tuition constant for the next academic year will bring the ratio of out-of-state tuition and in- state-tuition closer to the appropriate subsidy, and contribute to our goal of attracting more out-of-state students.

In the fall of 2007 the University also implemented an Academic Facilities, Technology and Infrastructure Assessment. The assessment was for new and future students only, and the rate was $9 per student-credit-hour. The revenue from this assessment is dedicated to several deferred maintenance aspects of academic related facilities, such as debt service for the School of Kinesiology and Recreation portion of the Student Fitness and Kinesiology/Recreation Building, debt service on new furniture purchases for building renovations and high-priority repair and renovation projects.

The assessment generated approximately $2.4 million for FY2009. The projected FY2010 revenue is $3.3 million. That amount will increase each year under the Truth-In-Tuition program until all four classes are assessed.

For in-state graduate students, we seek your approval for $220 per semester credit-hour for the coming academic year. This rate is $16 more than semester credit-hour rates for 2008-2009. The four-year guarantee does not apply to graduate tuition rates. For out-of-state graduate students, we seek a charge of $457 per semester credit-hour for the 2009-2010 academic year. This represents a $33 increase over 2008-2009 rates.

For mandatory fees, the University requests authority to charge mandatory fees to all new students, including new and continuing graduate students, of $64.30 per semester credit hour. This rate is $3.90 more per semester credit- hour than is charged students new to the University in fall 2008.

The University also requests authority to increase the off-campus outreach fee assessed for courses offered off- campus over the Internet to $64.30, an increase of $3.90 per semester credit-hour.

For room and board, the University requests authority to increase room rates by 6.3 percent and dining rates by 5 percent. As you know, Illinois State embarked on an aggressive Long-Range Housing and Dining Plan designed to address infrastructure needs of our residence halls and offer more attractive and up-to-date facilities for our future students. Implementation of this plan requires a significant investment of resources. In accordance with Legislative Audit Commission guidelines, no state funds or other dedicated student fees may be used to implement the plan, so financial support must come from housing and dining.

I know that I sent Board members a great deal of comparative tuition, fee, room and board information, but I wanted to again call your attention to this chart that puts everything together and places Illinois State in comparison with the other public universities. I think this graphic illustrates that Illinois State will remain competitively well-positioned

Board of Trustees Illinois State University – Minutes Page 12 07/31/2009 among public universities. Our total cost package keeps us well below that of the University of Illinois—and consistent with our high academic quality and growing reputation. I ask your approval of this resolution. I would add that the dollar value of the veterans grants that we will be asked to pick up this coming academic year is over $3 million and that item alone will eaten up all of the new tuition increase that will be generated if you approve this resolution.

Chairperson McCuskey: Is there a motion to approve this resolution? Trustee Davis so moved and was seconded by Trustee Maitland. Any discussion? Trustee Davis: I would first of all like to thank President Bowman for all of these numbers and comparisons that you have done. I especially appreciate Table 5 and Table 6 because it does help give a bird’s eye view to compare and see how we stack up against our sister schools. For the most part I think we are still in the range that we have been in the past. I have a question in regards to the academic facilities/technology/infrastructure assessment. Are those fees a part of our mandatory fee rate and if not where do we reflect that assessment?

Dr. Ashby: Those fees are actually calculated as part of our tuition rate.

Trustee Davis: They are included in that cost?

Dr. Ashby: Yes.

Chairperson McCuskey: I have a comment. When initially President Bowman discussed with me the increase was put out as a percentage and I said that all of us are consumers and sometimes percentages can be very deceiving. We all know as consumers that we want to know the bottom line. The bottom line is what is it going to cost for tuition, fees, room and board – that is what the students and parents are going to be looking at. So when you talk about the tuition increase in a percentage it makes you think there is this huge jump in cost, but when you look at it across the board – I was fascinated that we start out thinking this percentage jump that looks huge and look at the dollar change at the end of the universities and four of us downstate, Illinois State, Southern, Eastern and Western – the dollar change is almost identical. I know from my friends at the University of Illinois that they are very distressed that the Board of Trustees cut back the administration request and there are some people cynical enough to think that the Board of Trustees did so to somewhat gain publicity before the current storm that they now face. But in Urbana today, the word around campus is there will be no faculty pay raises whatsoever, there will be furloughs of certain employees and the only people who will be receiving any increase are the mandated union employees. To say that people are happy at that campus and that morale is at a high level would be wrong.

So I asked President Bowman to put it in perspective and I think when you put it in perspective we are at the same level of our sister universities that we all started out competing with and when we are at the same bottom line level of Southern and Northern, I think the consumers will vote with their feet as they have and continue to come to Illinois State University and believe that we are an outstanding value when you look at the competition. Another thing is the University of Illinois has a consumer flaw because that is the bottom line and it doesn’t apply to most students. It doesn’t apply to people who are in various categories like business and other places, so that we have a cost that is across the board for every student in the undergraduate university – but that is not true in engineering, which is a huge money maker for University of Illinois and brings in thousands of foreign students who pay out-of- state rates. If you talk about the business school – I have a niece who was a partner in one of the large accounting firms in Los Angeles – she started in Seattle and is now a comptroller for a major international firm in Newport Beach, California with her ISU accounting degree. My nephew is in North Carolina and is a manager for a large insurance company for the entire state of North Carolina with his ISU finance and insurance background. We have a business program that has been rated in the top 100 and it gets people all over the country. Someone would think you could go to the business school at the University of Illinois for their cost that they put out – no – they have a surcharge in the business school. So there are other things to look at as a consumer and I think that when you look at the bottom line we are an outstanding value and I would hope Kiplinger will find it so again in the coming year. So that is why I urge the Board to approve the resolution.

Trustee Bergman: I am going to vote for this very reluctantly. Looking at these numbers – I don’t disagree that we are in line with other universities and frankly on a relative basis, we are a bargain. We are a better university than some of the compass point schools that are about the same dollar amount – and I am looking at the tuition and fee

Board of Trustees Illinois State University – Minutes Page 13 07/31/2009 rates. The reason I am reluctant is just looking at our credit hour increase – fall 2006 we were charging $205/hr, fall 2009 $276/hr, so an increase of about 33 percent in three years. What we and maybe our sister schools in the state are doing are pricing out the middle class. In the past if you were in the middle class many parents had the financial ability to help their kids go to school. Maybe they couldn’t pay all of it but they could pay most of it and the kid could work in the summertime and help pay some of it too. But now with the way things are – and I don’t know what is considered middle class but let’s say there is a family with an income of $70,000 - $80,000, which is definitely in the middle class range – the husband and wife work, they have a mortgage and maybe a car payment or two, they don’t have any more money to contribute to their son or daughter’s education than a family who is making maybe $40,000/yr. That is my concern – there is more help for those that have less income and I am totally in favor of that, but what we are doing is pricing out those that don’t necessarily qualify for as many grants and students that have the academic ability to come to a university from some information that I have seen, many of them are now choosing not to because they can’t afford, their parents can’t help them and they just don’t want to take on a large amount of debt. I wish we didn’t have to pass this, but I am going to reluctantly vote for it and I hope in the future we will be able to keep that in mind. Obviously it would help more than anything else if the state would ante up their share.

President Bowman: I couldn’t agree more that the state’s declining support for public higher education is pushing these rates up. If you look at our applicant pool for this year – it was the largest applicant pool in history and while the rates have increased we have also seen more and more students applying to attend Illinois State. Two-thirds of the freshman class that will start this fall come from families that we would comfortably call middle class. We do have a growing group of students that come from families that make more than $100,000/yr. But two-thirds of our freshman class will come from families that make under that threshold. But I agree that we have to watch it very carefully. I am encouraged by the signs on the federal level – the federal subsidies for student loans as you know are going up. Pell grants which cover families that are under $45,000/yr household income –will go $500 this year and I think both of those moves are in the right direction. I will say that for Illinois State we have continued to put more money into need based scholarships year-in and year-out and we will put a record number of dollars into need based scholarships this fall.

Trustee Bagnuolo: From the students that I have spoken to, they have confidence that the administration wouldn’t be going any higher with an increase than what is absolutely necessary and that is especially to maintain the education experience – that is what really makes ISU great. It would be a disservice to cut back because we are not willing to make these increases and the students really realize that it’s necessary and fair and the increases made with the faculty and students best interest at mind. I just wanted to note also that as students we appreciate the fact that we have to deal with the tuition increase but when it comes to the fees side of the table we really appreciate the shared governance factor and the fact that we have a hand in what fees go to where and we can have an opinion on the process.

Trustee Dobski: Just reinforcing what has already been said. In these economic times no family wants to hear that they are going to have to pay a little more from their college funds, but at the same time with the cutbacks in the state budget and some of the other things, it is imperative that we do it. Al, to your credit, what you have done with the University and your vision of improving it with the faculty, the administration and the staff and getting some more funds to them to look at better quality, I think it is imperative that we maintain this and approve this.

Chairperson McCuskey: Recently at the conference that I was at in Washington, DC I had a discussion with one of the judges from Tallahassee, Florida who was talking about the cuts that they are facing down in Florida because they are not an income tax state and tourism is down and so therefore the sales tax is down and at the University of Florida because last year and this year they are losing some outstanding faculty members. When I go around campus one of the things that comes up from time to time is that while the raises have not been great but the fact that there has been raises and that there has been enough money squeezed out of budget to continue to improve faculty salaries is something that is appreciated and makes Illinois State attractive.

President Bowman: It has made a tremendous difference in our ability to compete for talent. As we go forward this year we will continue to search and fill faculty positions. We are at this point not being forced to cut back on staffing levels in the classroom and that is the real testament to the ability of the institution to budget to its priorities.

Board of Trustees Illinois State University – Minutes Page 14 07/31/2009 Trustee Davis: I can’t help but come back to something that President Bowman mentioned and that is we have to keep a focus and be reminded that we are looking at a decline in our state funding and we know what the economy is looking like, but at the same time we have kept the quality of education at this institution at a high level and that definitely needs to be applauded. I have expressed it before and I will express it again, I certainly do have a concern when it appears as though we are pricing out our dependent students as far as finances are concerned, out of a university education. But I have to applaud the effort that we have put in to supplementing that MAP program. You heard Phil talking about the importance of those monies being available. I am just real pleased with our efforts to help our financially dependent students by supplementing that MAP program.

President Bowman: Nearly one in five undergraduates on our campus is eligible for Pell and MAP funds, so those are students from that lowest income quarter. This tuition rate also will be guaranteed for four years and as you average this across four years, it certainly moderates the sting.

Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye.

Resolution 2009.07/19 Approval of Academic Plan 2009-2014 The Academic Plan, 2009-2014, was included in your Board materials. It includes four sections—Mission Statements, Institutional Priorities, Academic Unit Objectives and Program Reviews. This plan was submitted to the Academic Senate on May 6 of this year, and is now submitted for Trustee approval. I ask your approval of this resolution. Chairperson McCuskey: Do I have a motion to approve? Trustee Bagnuolo so moved and was seconded by Trustee Dobski. Any discussion? Trustee Kinser: How often and when does this come out for approval again? President Bowman: Every year. Trustee Kinser: So the discrepancies in spaces and buildings, etc. will be removed? President Bowman: Yes, it’s a work in progress. Trustee Bergman: I have a question regarding the objectives for the Mennonite College of Nursing. I am on page 30 of our book – down near the bottom under Goal 3 – equip two additional health assessment labs. Could you tell me how you define a health assessment lab? Provost Everts: I can give you a general sense of such and partially because of the accountability issues associated with nursing, they would have assessment not only associated with student learning assessments – that is whether or not the students have met the goals and objectives of their particular requirements for accountability and assessment – but also it would be related to issues particularly associated with items that are addressed in their strategic plan. So, for example, if they have an objective or outcome associated with a student’s ability to address one of those standards, that assessment lab will help them determine if that student has met that assessment. Trustee Bergman: So when you say an assessment layout – we are saying laboratory or layout in a different context? Provost Everts: In a different context than what you or I would be envisioning. It would be much more a notion of whether or not a student can address that particular standard, and so an ability in essence outside of the clinical approach to illustrate their ability to do such. Trustee Bergman: Let me just make a comment. The thing that brought this to mind is that I think our Mennonite College of Nursing in terms of those students entering have the highest ACT of any of our colleges. It is probably the hardest college to get into and certainly one of our finest programs and in my opinion it has some of the poorest facilities that I have ever seen. I visit other campuses and most of them have nursing schools, and I am now talking about the actual layout like the fake hospital rooms and like the SimMan – at least the last time I went through Mennonite I think we had two SimMen. I was at a university not long ago that has 1300 students on campus and they had six. So I am just making a statement that I know that our resources are tight but that is something that we need to take into consideration.

Board of Trustees Illinois State University – Minutes Page 15 07/31/2009 Provost Everts: And I would just underscore that at our next meeting you will meet the new dean of the College of Nursing and I know that is one of her priorities. She has mentioned specifically the robotics associated with assessment in this regard. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2009.07/20: Authorization for Extension of Cisco Volume Purchase Agreement This resolution is for a one-year extension of our agreement with the Burwood Group for the procurement of Cisco network hardware and software. With this extension, we will spend up to $1,700,000 for FY2010. I ask your approval of this resolution. Chairperson McCuskey: Also if the Board members will look into your manila folders, there is a backup to this resolution – so there is more information contained relative to the resolution. Is there a motion to approve? Trustee Dobski so moved and was seconded by Trustee Bagnuolo. Any discussion? Trustee Maitland: What was the past amount that we approved? How much increase is this? Dr. Ashby: In the past we spent $2.1 million. We had requested to spend up to $2.5 million.

Chairperson McCuskey: You said $2.5 million and the last sentence in the resolution says costs not to exceed $1,700,000. Dr. Ashby: That is for this time – last time you approved to $2.5 million. Chairperson McCuskey: Okay – do you know what we expended? Dr. Ashby: $2.1 million. Chairperson McCuskey: So this is a real cost reduction? Dr. Ashby: Yes, it is actually a cost reduction, and it’s actually 42 percent off the list price. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2009.07/21: Watterson Emergency Generator The current emergency generator in Watterson Towers has served the structure well, but it is now more than 40 years old and in need of replacement. The new emergency generator will be a bit larger than its predecessor to support the additional building and life-safety equipment of the residence hall complex. The total cost is $750,000, with the funds coming from Auxiliary Facilities System Bond Proceeds and Reserves. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Davis so moved and was seconded by Trustee Maitland. Any discussion? Trustee Bergman: I presume that this is just one generator that we are purchasing and it’s a 2,000 kw continuous duty. If we lose power from the power supplier and the generator kicks on, what would you estimate our load would actually be? Dr. Runner: Less than the capacity of the generator. We have not sized the generator for sure because only with the approval of this resolution will we initiate the process to acquire the services of a professional engineer, but we believe the size will be more than enough. When you add up all the life-safety equipment in both towers and in Watterson Commons, it will be substantially less than that 2,000. Trustee Bergman: Let me ask you, many places that I have seen that have critical services, will have multiple generators. In this case if you buy one generator and if it is down for some planned servicing, the power goes out unexpectedly, you are out of luck. Most hospitals would have several generators so if one doesn’t work or is down for service, the remaining the generators would carry the load. I wonder why we are not looking at three 750 kw generators instead of one 2,000 kw generator? Dr. Runner: In each of our major buildings we have emergency generators or we have battery backups for the various life-safety equipment – operation of the elevators, exit lighting so that people could egress safely even

Board of Trustees Illinois State University – Minutes Page 16 07/31/2009 though the entire building was without power and fire alarms and sprinklers. The exact sizing and whether there is more than one would be part of the engineering analysis that would be done by the professional engineer. Each of these pieces of equipment, particularly the emergency generators, undergoes periodic testing I believe once a month. Our engineers under Chuck Scott’s leadership go around and test each of our emergency generators – so in fact they are operational when they are called upon, and if we are doing maintenance work we then develop backup plans while those machines are out of service. But we do test them monthly under load so we make sure they are up to speed. This piece of machinery has lasted 40 years – that is significant and I believe it is testimony to the care of our electricians and our housing services to get a piece of electronic machinery that is used infrequently to last that long. But that will be part of the engineering analysis. Trustee Bergman: I don’t doubt that everyone takes good care of it and 40 years is a long time for anything, it is just not the norm to have one generator in a critical area that I have seen. I would certainly hope that you would consider that and talk to the engineer about that. Dr. Runner: That will be part of the analysis as to what is the proper sizing needed. More generators cost more money. Trustee Bergman: I understand that but in this case, maybe it is worth a little more money. Dr. Runner: In comparison to a hospital, this generator is a relatively small generator, but we will look at the analysis during the design process as to what the sizing should be and whether one or more generators are appropriate. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2009.07/22: East Campus Residence Hall Complex Exterior Repairs Part of the just-completed East Campus Complex Renovation was addressing the infiltration of water around windows and adjoining sealant at Hewett and Manchester Halls and Vrooman Center. Water also infiltrated between the pre-cast concrete panels that serve as the exterior’s skin. The extent of that penetration was greater than originally thought—necessitating the replacement of panel connecting joints and making any necessary repairs to damaged pre-cast elements. The total cost for this project is $1.5 million with funding coming from Housing Bond Revenue Reserves. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Dobski so moved and was seconded by Trustee Bagnuolo. Any discussion? Trustee Dobski: What was the original budget on this? Dr. Runner: Between $7 and $8 million for the interior work and the upgrades of the configuration of spacing. Trustee Dobski: Any construction they say to figure at least 10 to 15 percent overrun and this seems to fall right in line with that. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2009.07/23: Authorization to Increase Ticketing System Agreement Since 1991, the Athletics Department has contracted with Paciolan for its event ticketing system. Currently, Athletics’ contract with Paciolan runs through June 30, 2013. This resolution seeks to amend that contract to allow Athletics to enhance the capabilities of its ticketing system with the expansion of additional software and hardware that will enable the department to improve web-based ticket success and security, and to improve game day ticket management. The revised contract seeks not to exceed $800,000 and extends the contract to June 30, 2014. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Bagnuolo so moved and was seconded by Trustee Dobski. Larry I can’t figure out what this is – could you explain please. Mr. Lyons: What we are asking is to upgrade our ability to allow you to buy that ticket on line, and print the ticket at an available printer. It will have a bar code so when you come to the game we will read the bar code on a scanner.

Board of Trustees Illinois State University – Minutes Page 17 07/31/2009 Chairperson McCuskey: So when we get the NIT on short notice, now I can go to my computer and get a ticket - will I be able to get a seating chart? Mr. Lyons: Yes. Chairperson McCuskey: So we are going to the major leagues with this? Mr. Lyons: Yes. Chairperson McCuskey: If you are not in the Bloomington/Normal zip code for certain things like an NIT game that comes up overnight, you don’t exactly know how to get your ticket quickly. With professional athletics you always know to just go to the web site, check out the seating chart, and order your tickets. Mr. Lyons: It will be very similar to that system. Chairperson McCuskey: So that is going to help all of our alums who are not in Bloomington/Normal to gain access to buying tickets and printing them off. This means you will know exactly how many students, how many no- shows? Mr. Lyons: Yes. Eventually we will go to the Ticketmaster model because Ticketmaster purchased Paciolan. Chairperson McCuskey: Doesn’t Ticketmaster take away from our revenue? Mr. Lyons: Actually our cost will go down because the annual fees will go down and Ticketmaster convenience fees go to the ticket purchaser. President Bowman: It should eliminate the long lines at the ticket office on game day. Mr. Lyons: Yes, that is what really started this. We are a walk-up community – even the local community buys single game tickets on an as needed bases – our will call lines should go down – our folks that just walk up and get in line - if they use the services, those lines should go down so we will have much more happy customers. Chairperson McCuskey: Well it will probably help the walk-up crowd that we usually have in the Bradley and Southern games. Mr. Lyons: Well hopefully they will use the system three or four weeks in advance and we will be sold out much earlier and we won’t have to worry about any walk-ups on those games. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2009.07/25: Foundation Support Agreement As you will recall, the Board of Trustees and the Illinois State University Foundation have signed a Memorandum of Understanding, which outlines the relationship and the responsibilities of each entity with regard to the provisions of foundation service. This resolution authorizes the University to contract with the Foundation for fiscal years 2010 through 2012, to provide to the Foundation an agreed upon cash payment and in-kind support to a maximum total value of $2,200,000 in the initial year and increases in the remaining years not to exceed the average percent increase of faculty and staff salaries. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion or approval? Trustee Maitland so moved and was seconded by Trustee Davis. Any discussion? Chairperson McCuskey: Motion made, seconded and vote recorded as all members present, except Trustee Bergman who abstained, voting aye. President Bowman: Because the next resolution concerns the meeting calendar of the Board, I will ask Chairperson McCuskey to read this resolution. Resolution 2009.07/26: 2010 Board Meeting Calendar The Open Meetings Act requires that all public bodies approve and publish an annual calendar of meeting dates, therefore, the motion is that it be resolved that the Board of Trustees of Illinois State University approves the

Board of Trustees Illinois State University – Minutes Page 18 07/31/2009 recommended 2010 meeting calendar; requests that it be posted and published in accordance with the Open Meetings Act no later than December 1, 2009. Those dates in 2010 are February 19, May 7, July 23, October 24, and November 4 and 5. These dates are subject to call and change when needed. May I hear a motion for this Resolution? Trustee Davis so moved with clarification that it is October 22 – not October 24. Chairperson McCuskey: I meant to say October 22. Trustee Maitland seconded. Motion made, seconded and vote recorded as all members present voting aye. President Bowman: Chairperson McCuskey that concludes today’s Resolutions. Chairperson McCuskey: Thank you President Bowman and thank you all for joining us today. I would now entertain a motion to move into Executive Session for the purpose of considering the appointment, employment, compensation, discipline, performance, or dismissal of specific employees pursuant to 5ILCS, Section 120/2 (c)(1); collective negotiating matters between the University and its employees, 5ILCS, Section 120/2 (c)(2); litigation which has been filed and is pending before a court or administrative tribunal, as allowed in 5ILCS, Section 120/2 (c) (11); and the purchase or lease of real property as allowed in 5ILCS, Section 120/2 (c)(5). Is there a motion to move to Executive Session? Trustee Kinser so moved and was seconded by Trustee Bagnuolo. Motion made, seconded and vote recorded as all members present voting aye. We will now move into Executive Session. At the close of Executive Session, the Board will reconvene in public session for an educational discussion on policy documents. No action will be taken and we will adjourn following that discussion. Thank you all for coming and have a good day.

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