FLCC Executive Meeting

FORT LANGLEY CANOE CLUB EXECUTIVE MEETING Monday, September 26, 2016 @ 8:10pm 9167 Glover Road, Fort Langley, BC

M I N U T E S

PRESENT: Cheryl MacIntosh, Susie Tuttle, Cec Welk, Bob Anderson, Gralin Doubleday, Joyce May, Dianne Shrimpton Regrets: Debbie Scott, Grant Rawstron In attendance: Emily Raymond

A WELCOME Call to order. The meeting commenced at 8:04 pm

B AGENDA MOTION by Susie to adopt the agenda as amended. Seconded by Gralin Carried

C MINUTES OF LAST MEETINGS Item C-1 MOTION by Diane to accept the minutes of the meeting as MINUTES: circulated. Seconded by Bob Carried

D REPORTS REPORTS Reports are attached to these minutes. All divisions/disciplines/ committee representatives are required to provide regular reports. A reminder to committee representatives to submit to the executive for keeping: agendas, minutes, and brief reports relevant to FLCC.

Item D-1 A month end financial statement is sent to each executive member TREASURER prior to meeting or review. Statements are available to any member upon request. MOTION by Susie to adopt the financial reports as distributed. Seconded by Cec Carried

Item D-2 . Dragon Boat (DB) (attached) DIVISIONS . Flatwater/Sprint (FW) (attached) . Voyageur/Rec Canoe (VOY) (attached) FLCC Executive Meeting

. Outrigger Canoe (OC) (attached) MOTION by Gralin to adopt the reports as submitted. Seconded by Bob Carried

Item D-3 Safety

Item D-4 Quarterly report pending Maintenence

Item D-5 Attached Other

E BUSINESS ARISING FROM THE MINUTES Item E-1 CLUB Item E-1.1 . General

1.1.1 The Yamaha repair was quite extensive. The starter cord melted Coach Boats and Motors and also there was damage to the interior of the motor. Training sessions for those members operating the coach boats will be instituted to facilitate the operation. John is installing the logs on the motors as the motors come in for service. One coach boat will come off the water for the winter.

1.1.2 Tabled Canoe Docks

1.1.3 Tabled Fort Langley Historic Site

1.1.4 Tabled Strategic Plan

1.1.5 The parkas will be ordered after Cranberry Races. Club Apparel

1.1.6 Gralin has done more research on insurance with Allsport. He Allsport Insurance spoke with a False Creek rep regarding stand-alone policies. Cheryl will follow up.

2 FLCC Executive Meeting

1.1.7 Cec will call Denise about the status of the boathouse lease. Boathouse Lease Update

1.1.8 Joyce has looked into various online payment systems. Joyce has Online Membership looked at many and likes CART 66. CART 66 allows the payment Payment of the membership as well as management of memberships. It will also dump into QuickBooks. Cost is 2.5% and 35cents per transaction. The annual fee is $299USD. The payment gateway is $16. MOTION by Joyce to implement the CART 66 and iATS online payment system immediately at the cost of $299 USD yearly; iATS $16 monthly plus 2.5 + $.35 per transaction. Seconded by Susie. Carried

1.1.9 A discussion centered around the need for a paid employee to Maintenance Protocols oversee maintenance, administrative duties and other needs of a large club. Ongoing maintenance needs reorganization. We need to create of list of suppliers and repair options. We need a list of volunteers for various jobs. Reorganization of Red Boathouse and Chicken Coop will be undertaken in the next few weeks.

1.1.10 The BC Societies Act Compliance Committee will be chaired by BC Societies Act Committee Cheryl.

1.1.11 Executive are asked to review their job description and edit. Executive Job Descriptions

Treasurer

Item E-1.3 Report Attached Safety 1.3.1 The huli drills are proceeding. Updates to the policies will be Safety Training for ongoing to improve some procedures noticed during the huli Divisions drills.

Item E-1.4 Facilities/Inventory 1.4.1 A walk through of the boathouse and canoe dock storage is scheduled Paddlesport Dock & for October 3 at 3pm.

Boathouse

1.4.2 Bob is calling a meeting soon of the dock expansion committee to Dock Expansion Project finalize preliminary plans for utilization of the existing water lot lease. Update

1.4.3 Tabled Joseph Haldi House Update

1.4.4 A committee to oversee and undertake maintenance is necessary to Maintenance ensure timely repairs.

Item E-2 Also see report attached. DRAGON BOAT

Item E-3 Also see report attached. FLATWATER/SPRINT

3.1 Sprint Update

Item E-4 Also see report attached. OUTRIGGER

4.1 Calgary Canoe Club is selling 2 Advantages as they are OC Update upgrading at a cost of $6000 each delivered.

Item E-5 Also see attached report. VOY/REC CANOE

5.1 Registration is full. Glenn is looking after drivers for coach boats. Cranberry Races Update

F NEW BUSINESS

1. CKBC Fall Conference November,12,13 register before October 28 Sign up through Cec.

2. CKBC Vote Cheryl will do the CKBC vote online as per the executive instructions

Boat and Trailer Storage Dave trailer boats storage in a barn with cement floor.

G NEXT MEETING(S) Item G-1 Next Meetings Next executive meeting: 7:00pm, Monday, October 24, 2016 Fort Langley Community Hall

H ADJOURNMENT Item H-1 MOTION by.

Meeting Adjournment The meeting adjourned at 10:01 pm

Submitted by Cecilia Welk

Attachments: Combined Reports

Dragonboat Report September 2016 Submitted by Joyce May

. . . . and a good time was had by all. We’re in the final week of the main paddling season. FLCC teams are wrapping up practices and celebrating a season of successful regattas.

As the main paddling season winds up, winter paddling begins with an increased number of teams scheduled to be on the water in both standard and 10 person boats.

We have the use of the two Swifts over the winter. When the colder weather sets in the boats will need to be hauled out and tarped when not in use. A roller system for the end of the south finger is being built to make haul-out easier.

The Swifts will need to be kept free of internal water to protect against damage.

It is likely we will have a storage space where we can have ongoing maintenance done over the winter. It particular we will have fiberglass word done on the boats.

Talk of a FLCC Dragonboat regatta has moved closer to reality. The division has the skills, learned at River Run, Cranberry Festival and Senior Games, to execute a successful regatta. A committee is being formed to look at the logistics.

The steers assessment process continues and we are close to seeing all of the primary or regular steers for teams having successfully been assessed or having assessments scheduled.

Navigation regulations require ‘lights’ after sunset and before sunrise. The lights for Human-Powered Boats can be: Option 1 -An electric torch or lighted lantern showing a white light (a watertight flashlight is acceptable) ready to use far enough in advance to prevent a collision. Option 2 - Same lights as listed for sail boats, according to length. In our case it would be sidelights; and sternlight. Teams were informed of the requirements but no all have complied. The same situation will occur in April and an effort to bring all teams to compliance will be made.

The DB first-aid kits appear to be missing as of Sunday morning. Need to look into the situation.

Sprint Report August 2016 Submitted by Grant Rawstron

The end of August was the Canadian Nationals in Halifax. Our six athletes performed very well and some came home with medals – Elliot Hoyt ended with a creditable 10th placing in the Junior Mens K1000. Our women teamed up to win the clubs first medal in high kneel Canoeing, and two medals in K2 and K4 races. With a lot of new young paddlers in the club we were able to take a bigger team to the Pacific Cup and they had great introduction to a big local regatta with over 200 athletes from 17 clubs which included clubs from Yukon, Alberta, Washington and outlying areas in BC. Also last Saturday Emily hosted a fun regatta for all the sprint families to take part followed by a potluck and awards ceremony to celebrate individuals achievements this season. This was a great opportunity for the families to socialize and have some fun around the sport. This is planning time for next season so already meetings have taken place to review the successes of this last season. With the possibility of additional programs being added to next years schedule we recognize the need for more staff so that we can continue to grow.

OC Report Presented by Gralin Doubleday September 25, 2016 Our annual huli drill is nearly complete with just a few remaining to complete. There will be a final push to get these done before month’s end, many thanks to those helping out to supervise the groups & teams in completing their drills. Rough estimates indicate approximately 180 members will have completed their huli drill this year. A couple serious issues were discovered while a particular crew attempted to complete their huli drill. One of the Calmars was discovered to be taking on water in the bow and stern due to structural issues and one of the Calmar amas was found to be leaking and taking on water, this made trying to right the canoe after huli’ing very difficult and impossible for some. The suspect hull and ama have been taken off the water for repairs. The Bradley tail section has been repaired and the canoe has been returned to service.

The current status of our three OC1s is as follows, two are under repair and not currently in use while the third is working well and in full service. Final steps are underway to complete the fall/winter OC6 schedule, this will be complete before October 1st. As always, information on any CORA items, your annual membership renewal and race schedule & results can be found by visiting https://www.canadianoutrigger.com

Voyager Report September 2016 Submitted by Debbie Scott

We have a great month still paddling Tuesday evenings and Saturday. On September 10th we had 2 full voyaguer canoes go to Bruce’s Market in Maple Ridge. It was a great day and breakfast. The full moon paddle was cancelled because of rain. Two voyaguers been taken to UBC for therir annual weekend paddle September 23-25. Rivers Day is Sunday September 25 and we have rented 2 voyaguers to be used in Maple Ridge. Next month will be busy with Apple days October 1st and Cranberry Races on Oct 8th and the planning is going well.

Fort Langley Canoe Club PO Box 1098, Fort Langley, BC V1M 2S4 fortlangleycanoeclub.ca