Special Board of Education Meeting

APPROVED 3/9/16

ANDOVER ELEMENTARY SCHOOL ANDOVER, CT 06232 Special Board of Education Meeting Wednesday, February 17, 2016 School Library

PRESENT: Chairperson Shannon Louden, Whitney Covell, Danielle Maguire Jay Linddy, Michael Russo and Christina Tamburro

ABSENT: Lisa Hewett

ADMINISTRATION: Sally Doyen, Superintendent John Briody, Principal/Director of Curriculum Barbara Wilson, Assistant Principal/Director of Special Education

OTHERS: Joseph Cooper/Journal Inquirer, Lisa Turgeon/5th Grade Teacher, Laura Bush/1st Grade Teacher

1. Call to Order The meeting was called to order at 6:01 p.m.by Chairperson Shannon Louden, followed by the Pledge of Allegiance led by Assistant Principal Barbara Wilson.

2. Comments from the Public and Other Communications - None

3. Approval of Minutes Whitney Covell made a motion to approve the minutes of January 13, 2016. Motion was seconded by Danielle Maguire. Jay Linddy and Whitney Covell abstained.

4-0-2 (PASSED)

4. Reports A. Chairperson’s Oral Report - None B. Assistant Principal/Director of Special Education’s Report C. Principal/Director of Curriculum’s Report D. Superintendent’s Report 1. Updates All documentation is in for the old building project. Sally is in communication with the state. State will evaluate and get back to us. 2. Update from the Roof Committee (Mike Russo/Jay Linddy) – Charge to Committee Mike Russo thanked Sally Doyen and the Board for getting roof process started at last week’s meeting. They have a very aggressive timetable. They should have recommendation by March 9th Board Meeting. Project should start end of June and should be complete by end of August (prior to school starting). 3. Review of Letter to Magnet School Parents Sally presented a rough draft letter she would like to send to magnet school parents. She would like to invite them in to see what Andover Elementary has to offer. Christina Tamburro suggested that a link be put on the website so families can access. Sally, Barbara, and John are putting together a APPROVED 3/9/16

communications plan, which will include a flyer and a letter realtors can circulate. There was also discussion about putting information on the school website. Danielle Maguire suggested looking into social media. Sally will contact realtors and get input from them. 4. Resignation Letters One Teacher and one Instructional Assistant will be retiring. 5. Review of the 16-17 Budget Sally presented budget. Jay Linddy stated he was proud of Administration’s outstanding work in coming in at a 0 budget increase. E. Enrollment Report The Enrollment Report was reviewed. F. Financial Report The Financial Report was reviewed. G. Health Room Report The Health Report was reviewed.

5. Action Items A. Vote to Approve the Charge to the School Roof Committee Motion made by Jay Linddy to approve the Charge to the School Roof Committee to guide their work. Motion was seconded by Christina Tamburro.

6-0-0 (PASSED)

B. Vote To Go/Not Go to Bid for a Design Professional/Architect for Roof Project (Repeat of February 10th vote) Motion made by Christina Tamburro to go to bid for a Design Professional/Architect for Roof Project. Motion was seconded by Michael Russo.

6-0-0 (PASSED)

C. Approve Letter w/Changes to Magnet School Parents Motion made by Shannon Louden to approve letter w/changes to magnet school parents. Motion was seconded by Danielle Maguire.

6-0-0 (PASSED)

C. Accept Resignation Letter – Teacher Motion was made by Jay Linddy to accept resignation letter from Teacher, John Gasper, with regret. Motion was seconded by Michael Russo.

6-0-0 (PASSED)

D. Accept Resignation Letter – Instructional Assistant (Gail Andrews) Motion was made by Whitney Covell to accept resignation letter from Instructional Assistant, Gail Andrew, with regret. Motion was seconded by Danielle Maguire.

6-0-0 (PASSED)

F. Approve Asbestos Inspection Contract with Fuss & O’Neill APPROVED 3/9/16

Motion made by Whitney Covell to approve asbestos inspection with Fuss & O’Neill. Motion was seconded by Jay Linddy.

6-0-0 (PASSED)

6. Comments from the Public on Agenda Items  Laura Bush (Grade 1 Teacher) thanked the board for their hard work for our kids, school and community.  Lisa Turgeon (Grade 5 Teacher) stated it will be a loss to lose John Gasper and Gail Andrews (retiring staff).

7. Upcoming Meetings  Regular Board Meeting – March 9th, 2016  Board Budget Workshop – 7:30 tonight for public  Items for Next meeting Will vote on budget at next meeting. Agenda items for next meeting should be sent to Sally.

8. Executive Session – For the purpose of Contract Negotiations with Non-Certified, Certified Staff/Consultants Motion was made at 7:01 PM by Jay Linddy to go into Executive Session for the purpose of Contract Negotiations with Non-Certified, Certified Staff/Consultants. Sally Doyen, John Briody and Barbara Wilson were invited to go into Executive Session. Motion was seconded by Whitney Covell. 6-0-0 (PASSED)

Principal John Briody and Assistant Principal Barbara Wilson exited executive session at 7:30 PM. Christina Tamburro and Mike Russo exited executive session at 7:45.

Executive Session ended at 8:01. No action was taken.

9. Adjournment – Motion made by Whitney Covell to adjourn at 8:02. Motion seconded by Danielle Maguire.

4-0-0 (PASSED)

Respectfully Submitted Nancy Simmons Board Secretary