Athletic Department Handbook 2020-2021

Archbishop Williams High School

Athletic Office Telephone: 781-843-1237 Visit www.gobishops.com for schedules, results, and directions. www.awhs.org

Member of the Catholic Central League

Member of the Massachusetts Interscholastic Athletic Association updated 24 April 2021

- 0 - Table of Contents

Page

I. Introduction and Purpose of the Handbook 3

II. Administration of Interscholastic Athletic Program 4 A. Athletic Director 4 B. Assistant Athletic Director 5 C. ATC 6 D. Coaching Staff 6 E. Massachusetts Interscholastic Athletic Association 6 F. State and Federal Laws 6/7

III. Responsibilities and Duties 8 A. Head Coach 8 B. Sub-Varsity Coach and Assistant Coach 9 C. Gymnasium and Related Areas of Supervision 10 D. What a Student-Athlete Can Expect from His or Her Coach 10

IV. Procedures for Conducting the Interscholastic Athletic Program 11 A. Coaching Contracts and Contract Fulfillment 11 B. Negligence and Liabilities 11 C. Sportsmanship 11 D. Coaches’ Meetings 11 E. Meet the Coaches Nights 11 F. Bullying and Hazing Laws 11/12 G. Coaches’ Education & Conferences/Clinics 12 H. Eligibility/Rosters 12 I. Emergency Action Plan 12 J. End of Season Meetings 12/13 K. Equipment – Distribution and Return 13 L. Facilities – Assigning Procedures 13 M. Loyalty to Archbishop Williams High School 13 N. Maintenance of Facilities 13 O. Team Captains 13/14 P. Out of Season Contact Limitations 14 Q. Permission Form, Physicals, and Emergency Contact info 14 R. Postponements or Cancellations 14 S. Practice Time – When School is in Session and Not 14 T. Medical Coverage 14/15 U. Public Relations/Calling in Scores/Calling in Records 15 V. Safety and Health of Players 15 W. Scheduling of Scrimmages, Games, and Tournaments 15 X. Team Reduction Policy 15 - 1 - Y. Suspensions/MIAA Chemical Health Violations/ MIAA Disqualification Forms 16 Z. Transportation – Bus Schedule 16

V. Appendix Sample Lost Equipment Letter 17 Athletic Awards Criteria 18-21 Athletic Department Action Plan 22 Sample AWHS Accident Report 23 MIAA Coaches Certification Requirements (Rule 33) 24 MIAA Coaches’ Code of Ethics 25 MIAA Out-of-Season Contact Rules (Rule 40 & 41) 26/27 Preseason Meeting Rationale & Format 28 COVID-19 Statement 29

References and web info:

1. AWHS Student/Parent Handbook 2020-2021 – yellow bound handbook

2. MIAA Handbook – Rules and Regulations Governing Athletics http://www.miaa.net/gen/miaa_generated_bin/documents/basic_module/MIAA_Handbook19_21.pdf

3. Archbishop Williams HS web site www.awhs.org

4. Archbishop Williams HS Athletic web site www.gobishops.com

- 2 - I. Introduction and Purpose of Handbook

Welcome to coaching at Archbishop Williams High School. As Athletic Director I hope you enjoy your position as a part of the “Bishop's” staff and that we live up to your expectations and you to ours. Administrators, faculty members, and fellow coaches are willing to assist you in any way possible; do not hesitate to ask.

The purpose of this handbook is three-fold; one to create uniformity in dealing with each coach and sport; two to give all coaches proper procedures to follow; and three to have set policies so that everyone – students, athletes, coaches, administrators, and parents are informed as to what we in the athletic department are doing.

Accountability is now and always has been a very important part of any administration. Through this handbook I hope most of your responsibilities and questions will be answered bearing in mind that additions, changes, and deletions will be made on an on-going process. Evaluation of this handbook will be done annually in July, but your input is welcome at any time.

The department and its athletic offerings are an extension of the school itself. The rules and regulations of the department evolve directly from the mission statement of Archbishop Williams High School that it is an independent Catholic co-educational high school, which educates young men and women spiritually, academically, morally, and physically. Good luck in your season!

Yours in athletics,

Gordon E. McClay

- 3 - Director of Athletics

II. Administration of Interscholastic Athletic Program The principal is ultimately responsible for all segments of the Archbishop Williams Athletic Program. An athletic department is an extension of the school, and should therefore reflect that extension. The organization and administration of the interscholastic athletic program is delegated to the athletic director who works cooperatively with the high school principal.

A. The Athletic Director shall be responsible for the following duties:

Administration: 1) Scheduling of all interscholastic events, except where these are arranged by a Catholic Central League coordinator or an MIAA tournament director. 2) Contract all officials for interscholastic events, except where these are arranged by a Catholic Central League coordinator or an MIAA tournament director. 3) Administer the awards program at the end of the year. 4) Administer the insurance program as it pertains to athletes and see to it that parent permissions are obtained and physical examinations completed as required. 5) Ensure that all state and school policies pertaining to eligibility are followed. 6) Preparation of the departmental budget. 7) See that all income is recorded and turned over to the treasurer. 8) Keep all records pertaining to expenditures and income for the department. 9) Approve all departmental expenditures and payment of bills. 10) Submit official team rosters to the administration and faculty. 11) If the conduct of a player is of such a serious nature, he or she shall have the authority to suspend the player with the approval of the principal. If the coach involved does not agree with this decision, the suspension shall remain in effect until consultation with the principal can resolve the matter. 12) Prepare materials for the press where necessary and strive promote good public relations and rapport with visiting schools in conjunction with the school’s director of media relations 13) Ensure that athletic events are adequately supervised. 14) Provide adequate transportation is available for teams traveling to away events. 15) Conduct the athletic department’s Captain’s Council.

B. The Assistant Athletic Director shall be responsible for the following duties: - 4 - 1) Act as advisor to the athletic director and the principal. 2) Attend all athletic events deemed necessary by the athletic director. 3) See that arrangements have been made for ticket sales and shall submit all profits from such sales to the athletic director. 4) Assist in the purchasing of all equipment for the athletic teams. 5) Assist in the scheduling of transportation for teams traveling to away events. 6) See that all the necessary athletic equipment for a given sport is readied for each particular event and is returned to school at the conclusion of that event. 7) Issue any pre-season equipment/uniforms and collect that same equipment at the conclusion of the season. 8) Keep an inventory of all athletic equipment. Inventory should be conducted at the beginning and end of each season. This inventory shall then be presented to the athletic director. 9) Be responsible for the proper maintenance of athletic equipment/uniforms and for its proper storage at the conclusion of the athletic season. 10) Be responsible for supervision, scheduling, maintenance, and management of Memorial Field when so directed by the athletic director. 11) Be responsible for the locker rooms and gymnasium when so directed by the athletic director. 12) Be responsible for all athletic events to be on google calendar 13) Be responsible for all officials being assigned correctly to all athletic events 14) Assist in making sure all athletic events are adequately supervised and help staff personnel for all athletic events 15) Prepare awards and certifications for spring award ceremony 16) Assist in conducting the athletic department’s Captain’s Council.

C. The Athletic Trainer:

1) Establish an effective athletic training program for high school and middle school athletics. 2) Provide first aid and injury assessment, treatment, rehabilitation, reconditioning for student-athletes. The athletic trainer will also be responsible for making appropriate physician referral. 3) Provide coverage at home events and practices from the beginning of the fall sport season to the conclusion of the spring season. 4) Coordinate the annual required athletic physicals and supervise the clearance of injured athletes prior to and during the sport seasons. 5) Maintain a line of communication with the team physician(s) regarding athletic health care and recommended treatment/rehabilitation for all athletic injuries. 6) Assist coaching staff in evaluating and implementing sport specific conditioning programs and methods. 7) Maintain an effective and efficient athletic training room. 8) Maintain communication with parents on the care & treatment of their student-athlete.

- 5 - 9) File all necessary reports associated with athletic injuries and/or incidents. 10) Maintain a daily treatment log. 11) Oversee the ordering of supplies and equipment pertaining to the athletic training room and maintain an up to date inventory. Provide the Athletic Director with an annual budget for supplies and equipment. 12) Equip each team with appropriate medical equipment. 13) Assist in the selection and fitting of protective equipment, including special taping, pads or braces. 14) Create a safe playing environment by monitoring and controlling environmental risks 15) Responsible for FamilyID 16) Supervise ImPACT Testing baselines before each season to students who require an updated Baseline. Testing is to be done every 2 years, as well as post injury tests, when required by a MD

D. The Coaching Staff

Coaches are the official representatives of Archbishop Williams High School in Interscholastic athletic activities. They shall conduct themselves in a professional manner at all times and promote sportsmanship among their student-athletes. The coaches and assistant coaches of athletic teams have the entire responsibility of the guidance of their teams.

It is the personal obligation of the coach to have a thorough knowledge of the policies and procedures of the Archbishop Williams athletic department as well as all Catholic Central League, MIAA, NFHS and/or NCAA rules pertaining to your sport.

Specifically:

1) Supervise the coaching staff to insure smooth, efficient operation of the department. 2) Recommend the hiring of personnel when positions are open. 3) Recommend changes in staff personnel where he or she deems necessary. 4) The final appointment of coaches shall rest with the principal. 5) Meet with the AD and or principal at the conclusion of each season’s athletic program. 6) Be responsible for the purchase of supplies and equipment for the department. 7) Approve all departmental purchases. 8) Be responsible for the supervision of the maintenance and custody of all athletic equipment. 9) Coordinate the use of the gym, locker area, and field so as to insure its efficient use. 10) Be responsible for checking to see that all fields, courts, and dressing areas are in suitable condition and ready for use for practices, scrimmages, and games. 11) Ensure fundraising and apparel policy are strictly adhered to. - 6 - E. The Massachusetts Interscholastic Athletic Association (MIAA)

This association is the official organization in Massachusetts for regulating and conducting athletic events, contests, and tournaments among member high schools. The MIAA approves and sponsors athletic activities in 35 sports, involving 200,000 young men and women in approximately 100,000 competitions annually.

The mission of the MIAA is to serve member schools and the maximum number of their students by providing leadership and support for the conduct of interscholastic activities, which will enrich the educational experiences of all participants. The MIAA strives to promote interschool athletics that provide lifelong learning experiences to students while enhancing their achievement of educational goals. (www.miaa.net)

F. State and Federal Laws 1. State a. Chapter 622 – Massachusetts General Laws – 76-S5 and 76-S16. (Regulations effective September 1, 1975.) Deals with equal opportunity for all and that no school can Deny a student the opportunity in any implied or explicit manner to participate in an extra-curricular activity because of race, color, sex, religion, or national origin.

b. Chapter 71 Sec. 3 – (Regulations effective September 1, 1978.) Defines the interscholastic program as voluntary, selective, organized, competitive physical activity among schools. Program should (1) encompass as wide a variety of physical activity as possible; (2) encourage a wide cross-section of participation within the framework of selectivity; (3) contain regular practice periods and a definite match schedule, and (4) be conducted in such a way that it contributes to the accomplishment of the educational objectives of school systems. c. Chapter 111 – (Regulations effective January 1, 2011.) If a student athlete becomes unconscious, or is suspected of having a concussion, during a game or practice, the law mandates taking the student out of play or practice, and requires written certification from a licensed medical professional for “return to play.” In addition, student‐athletes, parents, coaches, athletic directors, school nurses, and physicians must learn about the consequences of head injuries and concussions through training programs and written materials. The law requires that athletes and their parents inform their coaches about prior head injuries at the beginning of the season.

Student‐athletes, parents, coaches, athletic directors, school nurses, and physicians must also take one free online course about concussions per school year. The free online course has been made available and contains all the information required by the law. The online course is offered through the National Federation of High School Coaches. You will need to click the “order here” button and complete a brief information form to

- 7 - register. At the end of the course, you will receive a completion receipt. The entire course, including registration, can be completed in less than 30 minutes: http://www.nfhslearn.com/electiveDetail.aspx?courseID=38000

2. Federal a. Title IX – (Regulation effective September 1, 1975.) Very similar to Massachusetts Chapter 622 in stating that educational institutions must provide equal opportunity to members of both sexes interested in participating in the athletic programs. The equal opportunity emphasis addresses the totality of the athletic program rather than each sport offered.

b. 94-142 Sec. 84 – 37 (Non-academic services) States that schools shall provide to qualified handicapped students an equal opportunity for participation in athletics.

II. Responsibilities and Duties A. Head Coach Shall: 1) Read and abide by the MIAA Coaches’ Code of Ethics (page 26). 2) Conduct themselves in a professional manner at all times. 3) Promote sportsmanship and develop character in his or her athletes. 4) Hold a preseason meeting with team members and their parents to set expectations and policies. 5) Be responsible for the formulation of his or her program in grades 9 through 12. 6) Develop and publish seasonal, weekly, and daily practice schedules and assist the sub-varsity coaches in doing the same. 7) Recommend assistant and sub-varsity coaches to the athletic director. 8) Meet regularly with the athletic department staff and captains. 9) Recommend the scheduling of non-league opponents to the athletic director. 10) Follow all school and MIAA procedures for conducting the interscholastic athletic program. 11) Be responsible for all media contact as it pertains to calling in game results and standings. 12) Be responsible for the maintenance of a team’s medical kit throughout the season. Supplies are available in the trainer’s office. 13) Return any and all gymnasium and field keys to the athletic director at the conclusion of the season. 14) Return all required reports, forms, and officials’ vouchers to the athletic director in a timely fashion. 15) Ascertain that lights are out, doors closed and locked, equipment put away, and everything is in order at the conclusion of every practice, scrimmage, or game.

- 8 - 16) Follow through with strict supervision of the locker room area prior to and after each practice, scrimmage, or game. 17) Be available during the year to lend assistance in guidance and counseling to his or her team members for scholastic achievement, college admission, and discipline where necessary. 18) Attend all Open House and Orientation Night functions held at the school. 19) Work hand in hand with the athletic trainer or emergency medical team personnel and assist them in any dealings with athletes. 20) Keep accurate inventories and follow up on all injuries. 21) Work with the athletic director and assistant athletic director in coordinating the distribution and collection of all equipment and uniforms from athletes. 22) Coordinate attendance at the end of “Varsity Letter Winner” Banquet in June and ensure proper awards are presented. 23) Be responsible for other such tasks as may be assigned by the athletic director. B. Sub-Varsity Coaches/Assistant Coaches Shall: 1) Read and abide by the MIAA Coaches’ Code of Ethics (page 26). 2) Conduct himself or herself in a professional manner at all times. 3) Promote sportsmanship and develop character in his or her athletes. 4) Hold a preseason meeting with team members and their parents to set expectations and policies. 5) If there is not an assistant coach on staff, all sub-varsity coaches are assistant coaches to the head coach. They are required to follow the direction of the head coach in all matters pertaining to their sport. 6) Conduct planned daily practice sessions incorporating those techniques and drills as directed by the varsity coach. 7) In conjunction with the head coach, shall develop and publish the season, weekly and daily practice sessions. 8) Meet regularly with the athletic department staff and captains. 9) Attend all varsity games and practices when directed by the head coach. 10) Be available for scouting assignments when directed by the head coach. 11) Be available for any meetings that may be called by the head coach. 12) Follow all school and MIAA procedures for conducting the interscholastic athletic program. 13) Return all required reports, forms, and officials’ vouchers to the athletic director in a timely fashion. 14) Be responsible for the maintenance of a team’s medical kit throughout the season. Supplies are available in the trainer’s office. 15) Return any and all gymnasium and field keys to the athletic director at the conclusion of the season. 16) Ascertain that lights are out, doors closed and locked, equipment put away, and everything is in order at the conclusion of every practice, scrimmage, or game. 17) Follow through with strict supervision of the locker room area prior to and after each practice, scrimmage, or game. 18) Be available during the year to lend assistance in guidance and counseling to his or her team members for scholastic achievement, college admission, and discipline where necessary.

- 9 - 19) Work hand in hand with the athletic trainer or emergency medical team personnel and assist them in any dealings with athletes. 20) Keep accurate inventories and follow up on all injuries. 21) Work with the athletic director and assistant athletic director in coordinating the distribution and collection of all equipment and uniforms from athletes. 22) Coordinate with the program head varsity coach the attendance at the end of the year “Varsity Letter Winner” Banquet. 23) Be responsible for other such tasks as may be assigned by either the head coach or athletic director.

C. Gymnasium, Fields, and Related Areas of Supervision 1) Locker Rooms – It is the responsibility of each coach to actually supervise or set up a supervision system of all team members at all times when the locker room is in use. Horseplay and destruction, abuse, or theft of athletic department or school property should not be tolerated. Coaches are responsible until the last athlete leaves the building. If your team is the last one using a specific area you are responsible for checking the showers to see they are all off, for seeing that the floor is picked up, for shutting the lights off, and for making sure all windows and doors are secured and locked.

2) Gymnasium and Fields – Athletes must be supervised during all practice sessions. If you cannot be in the gym or on the field make sure that you set up a supervisory procedure with assistants or captains, if necessary. All athletes should be made aware of this system and the rules of conduct should be very clear. Coaches are responsible for their entire practice session from beginning to end.

3) Bus or Vans – The coach is responsible for the safe and proper behavior of his or her team while traveling to away events. Horseplay and destruction, abuse, or theft of property should not be tolerated. Coaches should make it a priority to have their team clean the bus or van upon returning to school. You must have an application on file to use the van.

4) Away Venues – The coach is responsible for the safe and proper behavior of his or her team while playing contests at away venues. Horseplay and destruction, abuse, or theft of property should not be tolerated. Coaches should make it a priority to have their team clean its bench and or locker room area at the conclusion of the contest.

D. What a Student-Athlete Can Expect from His or Her Coach The Student-Athlete Should Expect: 1) A genuine and current knowledge of your sport. 2) Fair, unbiased relationship with all players during the entire period of the sports season. 3) Constructive criticism delivered in a respectful manner. 4) Professional decorum at all times. 5) Firm disciplinary action if an athlete displays poor sportsmanship conduct or breaks other rules of sports behavior. 6) 100% effort to have him/her reach his/her maximum potential. - 10 - 7) Attention given to his/her academic responsibilities.

IV. Procedures for Conducting the Interscholastic Program

A. Coaches’ Contracts and Contract Fulfillment – Intentions for the following year must be indicated in writing in June (See reappointment offer on page 17). Contracts will be presented at the preseason sports meeting. If you are unable to fulfill a contract after signing, a letter of resignation should be sent to the principal with a copy to the athletic director

B. Negligence and Liabilities – All coaches should know the legal aspects involved with negligence and liabilities. The general rule for a coach is to act the way a reasonable person would in all situations and make sure that a coach is always supervising all phases of practices and games. Coaches should make all players and assistants aware of the dangers of their sport and make sure to use current training methods.

C. Sportsmanship – Coaches should demonstrate good sportsmanship at all times. Be a role model and represent Archbishop Williams in a positive manner. Show respect for your student-athletes, opponents, officials, and spectators. Learn to win and lose with class. Coaches must also accept responsibility for the behavior and actions or his or her players. Devote time towards educating your student-athletes in matters of good sportsmanship.

D. Coaches’ Meetings – There will be preseason coaches meetings conducted each season by the athletic department of Archbishop Williams High School. In addition, head coaches are required to attend both the pre and post season Catholic Central League coaches’ meetings. If due to an extreme circumstance, a head coach cannot attend these meetings an assistant coach may go in his or her place.

E. Meet the Coaches - Each season after tryouts coaches are required to conduct an informational session with his or her athletes and their parents. Athletes are required to bring at least one parent with them to the meeting. We will start in the auditorium and then break out into rooms by program. This for the entire program and it is expected that all of the coaching staff attends. (See Pre-Season Meeting Rationale & Format page 29.)

Prior to each season the rules and regulations section of the school’s Student/Parent Handbook should be reviewed and discussed by the coach with his/her athletes. A copy of any specific rules of the coach should also be provided to the athletes. Specific team rules of a coach must be approved by the athletic director prior to their distribution and implementation.

F. Bullying and Hazing Laws - The coach should make every effort to create an atmosphere that is void of bullying and hazing amongst the student athletes. Bullying and hazing will not be tolerated by any members of athletic teams at Archbishop Williams High School and

- 11 - can result in disciplinary action. Incidents of bullying and hazing should be reported immediately to the athletic director. (See Hazing - Penalties on page 27 of the AWHS Student/Parent Handbook) Page 1-12 in here. (See Bullying page 28 of the AWHS Student/Parent Handbook) Page 11-12 here.

G. Coaches’ Education & Conferences/Clinics – All coaches are required to be a certified interscholastic coach, regardless of date of employment. They must complete an MIAA sponsored or approved coaches’ education course of study (See MIAA Rule 33 on page 32 – Archbishop Williams will not grandfather a coach)

All coaches are encouraged to attend conferences and clinics for their sport. Where appropriate, the department will compensate coaches for fees associated with conferences and clinics.

H. Eligibility/Rosters - Team rosters shall be turned into the athletic office by the head coach prior to the beginning of the first game. Any proposed changes, additions, or deletions after that point must be brought to the attention of the athletic director. Any question in regards to eligibility should be brought immediately to the athletic director.

I. Emergency Action Plan – Provided the injury is not life-threatening, a coach’s initial step after an athlete has suffered an injury should be to contact the athlete’s parents. Coaches should have parents’ phone numbers available at all times. Coaches may only act for a parent if unable to contact them. Contact emergency personnel when necessary. In addition be sure to inform the athletic trainer and athletic director promptly and complete the injury report. (See Athletic Department Action Plan on page 23.)

Unless directed otherwise by the athletic director or athletic trainer, coaches should complete an Accident Report within 24 hours of any serious injury sustained by a student-athlete while under his or her direction or supervision. (See Accident Report on page 24.)

J. End of Season Meeting – After the conclusion of the season, all coaches shall meet with the athletic director to evaluate the season and assess strengths and weaknesses with an eye towards the program’s future.

Coaches shall provide a summary of the season to the athletic director, which confirms the following (if applicable to your level): 1. Final team roster including managers 2. Number of athletes at first tryout 3. Team or individual statistics and records 4. Awards for letter jackets or letters (see specific qualifications for each sport in Athletic Awards Criteria page 19-22). 5. Awards to be given and winners –all-stars, MVPs, Unsung Hero, Sportsmanship Awards, etc. 6. Inventory list of all your equipment and uniforms 7. Captain(s) suggestions for next season, if elected 8. General comments on season and outlook for next year

K. Equipment Distribution and Return – Coaches are responsible for collecting all equipment and uniforms. Coaches will be given a google doc of equipment and uniforms handed out. They will meet with the assistant athletic director after the season to hand in both - 12 - equipment and uniforms. If not returned the coach is responsible for assisting the athletic department in collecting the uniform, or the amount due. Record all equipment issued. Should there be additional equipment issued by the athletic department, the head coach is responsible for its collection as well. The coach is responsible for reporting any broken or damaged piece of school property as soon as possible to the athletic director.

L. Facilities – Assigning Procedure – The athletic director, in conjunction with the head coaches will arrange places and times for practices of all teams. Please be sure to start and finish at the prescribed time so as not to affect other teams. In addition, coaches should be sure to have their team pick up any trash and personal belongings prior to leaving.

M. Loyalty – Support Archbishop Williams High School and your fellow coaches! Success of our total program comes about only with everyone pulling for each other. Archbishop Williams is a small school and we can’t afford to have our athletes “specialize” in one sport. Please encourage your athletes to participate in at least one other sports season for Archbishop Williams High School. In addition, please make a point to attend as many athletic contests as possible out of season. Remember that our goal is the success of each and every athlete in the program.

Loyalty is also expected of your student athletes. During the season members of your team are precluded from missing a practice of competition in order to participate in a non-school athletic activity in any sport recognized by the MIAA. (See page 38, AWHS Student/Parent Handbook and Loyalty to the High School Team: Bona Fide Team Members Rule)

N. Maintenance of Facilities – All coaches should assist in the general upkeep and appearance of their playing area. Any problems with the facility should be directed to the athletic director who in turn will deal directly with the person in charge of maintenance.

O. Team Captains – Team captains may be elected or coach appointed. The athletic director must have input to your selection and prior to any announcement, must approve all team captain selections. If you are planning on announcing captains at the end of season, you must get approval from the athletic director. Any change from the above procedure must be pre-approved by the athletic director.

Team captains are required to attend the school’s approved Captain’s Council throughout the season. Failure to do so will result in termination as a captain.

P. Out of Season Contact Limitations – Student athletes may do whatever they and their parents choose when they are not participating in a high school sports season. Coaches are not to have direct influence over the decisions of students while they are out of season. (See MIAA Out-of-Season Contact Rules on page 28.) http://www.miaa.net/gen/miaa_generated_bin/documents/basic_module/MIAA_Handbook19_21.pdf

In addition, Archbishop Williams High School does not in any way sanction, encourage, or condone “Captain’s Practices” in any sport. Coaches should therefore limit their involvement in any “Captain’s Practices”. Direct involvement in a “Captain’s Practice” is a violation of MIAA Out of Season Contact Limitation Rules. In addition, coaches and not Archbishop Williams High School, could be held liable for an injury sustained by a

- 13 - participant during a “Captain’s Practice”. (See MIAA “Definitions” on page 25 of MIAA Handbook). http://www.miaa.net/gen/miaa_generated_bin/documents/basic_module/MIAA_Handbook19_21.pdf

Q. Permission Forms, Physicals, and Emergency Contact Cards – Prior to participation each athlete's parents/guardians shall complete a permission form on line at http://www.familyid.com giving authorization for treatment by a physician or hospital when the parent(s)/guardian(s) are not available.

In addition, prior to participation all students must pass a physical examination within thirteen months of the start of each season. Physical examinations must be performed by a duly registered Physician, Physician’s Assistant, or Nurse Practitioner. They expire on the 13 month and must be renewed even if in season.

R. Postponements or Cancellations – The changing of schedules, postponements, and cancellations are the sole responsibility of the athletic director, but coaches will be asked for their input. Coaches will be more directly involved in these decisions when the athletic director is not available on site. In that case the coach is to make a decision only after consulting the athletic director, or if he or she is not available, the assistant athletic director.

S. Practice Time – When School is in Session and Not – Most practices should be in the 2-hour range and follow your daily schedule. Any practices consistently over 2 hours should be brought to the athletic director’s attention with a plausible justification. All doors must be locked and every student-athlete out of the building when leaving. Coach leaves last.

T. Medical Coverage – Whenever a medical professional is on duty at an athletic event, he or she shall be responsible for both teams (unless the other team has its own medical person present). His or her judgment will be final with regard to the condition of a player after injury. Physical disqualification by the medical person renders the student ineligible. The penalty for playing an ineligible student is forfeiture.

U. Public Relations/Calling in Scores/Calling in Records– Coaches are strongly urged to promote their sport. Phone messages from media personnel should be returned promptly. Information regarding player suspensions should not be disclosed under any circumstances.

All coaches are to call in scores to the athletic office on the day of the event. Varsity coaches should immediately call the sports desks at the Boston Globe, Boston Herald, Patriot Ledger, and Brockton Enterprise after a victory or tie, but only the Patriot Ledger and Brockton Enterprise after a loss. See attached sheet for the appropriate telephone numbers. (See Media Contact List page 30)

Varsity coaches must also call in their overall and league records to their Catholic Central League representative (as determined at the preseason league coaches’ meeting) to ensure it will appear in the newspapers’ weekly standings.

V. Safety and Health of Student-Athletes – Coaches should check daily on all aspects of safety - playing area, field, and gymnasium. Coaches should also be interested in the overall

- 14 - health of players – sleep, rest, diet, etc. Any hazard to safety should be brought to the attention of the athletic director as well as to the players.

W. Scheduling of Scrimmages, Games, and Tournaments –Scrimmages, games, and tournaments are to be scheduled by the athletic director, league coordinator, or tournament director. Coaches do not have the authority to schedule any event without first getting the authorization from the athletic director.

X. Team Reduction Policy – After consulting with the assistant coach(es), the head coach is to have the final word on all players cut from his or her program. Prospective athletes must be given a minimum of three full sessions of tryouts. If cuts are necessary a coach will make himself or herself available to those individuals cut immediately after notifying the team of cuts. It is best to speak individually with each person you are letting go from the program. A coach who wishes to deviate from these minimum requirements must seek the pre-approval of the athletic director.

A coach who plans to cut a player who has participated previously on the varsity team must get the approval of the athletic director prior to doing so. If the athletic director agrees with the coach, that player must be talked to individually prior to the posting of any list.

Y. Suspensions/MIAA Chemical Health Violations/MIAA Disqualification Forms Any coach suspending an athlete should turn in a written report to the athletic director explaining the circumstances for the suspension. Any infraction, which warrants a suspension, should be part of a coach’s rules to be explained to athletes prior to the beginning of tryouts/practices.

Coaches should become familiar with the MIAA Chemical Health rule, which now applies from the earliest Fall practice today through the last exam or state tournament game. Coaches have a duty to report knowledge of any infractions to the athletic director.

Coaches should also have copies of the MIAA Contest Disqualification Forms for both student-athletes and coaches with them at all games. The officials must fill this out if an athlete or coach is disqualified from a contest.

Z. Transportation/Bus Schedules – A complete transportation schedule will be distributed at the preseason coaches meeting. The schedule is also posted in the main office. Any errors of changes should be reported to the athletic director immediately. If a bus does not show up at a set time a coach should notify the athletic director immediately and call the bus company – Charles Transportation – at 508-947-5909. At least one coach must ride on the bus with the team to properly supervise the athletes.

- 15 - Archbishop Williams High School Athletic Department

80 Independence Ave. Braintree, Massachusetts 02184

REMINDER!!

, 2021 Dear Student-Athlete:

Our records indicate that the following pieces of athletic equipment were issued to you this past season and have not been returned: Cost

All school athletic uniforms and equipment must be returned or paid for in full before the student is allowed to participate in the next sports season. You will not be permitted to try out for another sport until you have passed in your equipment/uniform or paid for the cost to replace it. Checks should be made payable to Archbishop Williams High School. Your cooperation will be appreciated in this matter. Please realize that we have to operate within a limited athletic budget. Your response will help us to keep future costs down. The equipment or the cost to cover it should be returned to my attention as soon as possible.

Sincerely,

Mr. G. E. McClay

- 16 - Archbishop Williams High School Athletic Awards Criteria

All Freshman and Junior Varsity athletes and athletes who do not meet the criteria for earning a varsity letter or jacket shall receive athletic achievement certificates provided they are in good standing. Any award or letter will always be at the discretion of the coaching staff and/or the AD.

Baseball

Criteria for earning a varsity letter: 1. Participate in one half of the total games on the field. Pitchers who participate in normal pitching rotation.

Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Be a starter in 50% or more of the total games 3. Any team member having earned a second varsity letter in baseball

Basketball

Criteria for earning a varsity letter: 1. Participate (actually play minutes on the court) in 50% of the total games played

Cross Country

Criteria for earning a varsity letter: 1. Score in the top 10 finishes in at least 50% of the meets

Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Score in the top 10 finishes in at least 50% of the meets, and must either qualify for sectionals or be named a league all-star 3. Any team member having earned a second varsity letter in cross country

Football

Criteria for earning a varsity letter: 1. Participate (actually play minutes) in 50% of the total games played - 17 - Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Be a starter in 50% or more of the total games 3. Any team member having earned a second varsity letter in football Golf

Criteria for earning a varsity letter: 1. Participate (actually play) in 50% of the total games played

Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Participate in one half of the total matches and be named a league all-star 3. Any team member having earned a second varsity letter in golf

Hockey

Criteria for earning a varsity letter: 1. Participate (actually play a regular shift) in 50% of the total games played. Goalies will be at the discretion of the coaching staff.

Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Be the starting goalie, one of the top 9 forwards, or one of the top 6 defensemen in 50% or more games. 3. Any team member having earned a second varsity letter in hockey

Indoor Track

Criteria for earning a varsity letter: 1. Average 1 point per meet

Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Average 2 points per meet and must either qualify for sectionals or be named a league all-star 3. Any team member having earned a second varsity letter in indoor track

Lacrosse

Criteria for earning a varsity letter: 1. Participate (actually play minutes) in 50% of the total games played

- 18 - Swimming

Criteria for earning a varsity letter: 1. Average 2 point per meet

Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Average 3 points per meet and must either qualify for sectionals or be named a league all-star 3. Any team member having earned a second varsity letter in swimming

Outdoor Track

Criteria for earning a varsity letter: 1. Average 2 point per meet

Soccer

Criteria for earning a varsity letter: 1. Participate (actually play minutes) in 50% of the total games played

Softball

Criteria for earning a varsity letter: 1. Participate (actually play in game) in 50% of the total games played

Tennis

Criteria for earning a varsity letter: 1. Participate (actually play) in 50% of the total games played

Criteria for earning a varsity jacket (any of the following):

- 19 - 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Participate in one half of the total matches and be named a league all-star 3. Any team member having earned a second varsity letter in tennis

Volleyball

Criteria for earning a varsity letter: 1. Participate (actually play minutes) in 50% of the total games played

Winter/Basketball Cheerleading

Criteria for earning a varsity letter: 1. All members of the varsity squad in basketball cheerleading

Criteria for earning a varsity jacket (any of the following): 1. All seniors on the varsity who meet the criteria for earning a varsity letter 2. Any team member having earned a second varsity letter in basketball cheerleading

Football Cheerleading

Criteria for earning a varsity letter: 1. All members of the varsity squad in football cheerleading

- 20 - Archbishop Williams High School Athletic Department Action Plan Role of first responders: 1. Immediate care of the injured or ill student athlete.

1. Check CAB's, Severe Bleeding, and Levels of Consciousness. 2. Notify the athletic trainer if on site/ as well as off site injuries 3. Begin Rescue Breathing / CPR if needed or necessary first-aid care. 4. Retrieve the school’s AED (Gym: wall mounted by sound system, Field: wall mounted in shed, other locations in person) if needed. 5. If a spine board is needed, or an ambulance is necessary, call 911. If splinting is not possible, stabilize and comfort the athlete until EMS arrives. NOTE: If cervical injury is suspected and the individual is breathing and/or conscious, and ambulance response time is short, instruct the victim to remain motionless until more qualified personnel (EMS) arrive.

2. Activation of Emergency Medical System (EMS)

1. Call 911 2. Name of individual making call 3. Give telephone number (Athletic Office or Cell Phone) 4. Number of Injured Athlete(s) 5. Condition of Injured Athlete(s) 6. First Aid Treatment being given 7. Specific location of emergency. Give athletic fields or other off-campus sites. 8. Other information as requested

3. Direction of EMS to Scene

1. Open appropriate gates, doors, etc. 2. Designate individuals to "flag down and create a human chain to the injured athlete" EMS and direct to the scene. 3. Scene Control: Limit scene to first aid providers and move bystanders away from area.

4. Emergency Equipment Retrieval, Documentation and Debriefing, Post-follow up arrangements as necessary. 1. The parent/guardian of the injured athlete should be contacted 2. Coaches should produce a copy of the injured student’s insurance form (on file in the athletic office and in each coach’s folder) if requested at the hospital.???? 3. The Athletic Trainer and Athletic Director must be notified of all emergencies within the athletic department.

- 21 - Archbishop Williams High School Athletic Department ACCIDENT REPORT FORM

*This is to be submitted to the Athletic Office within 24 hours of the accident.

SPORT: ______DATE OF INCIDENT: _____/_____/_____

NAME OF INJURED PARTY: ______

AFFILIATION OF INJURED PARTY: ______

LOCATION OF ACCIDENT: ______

TYPE OF INJURY: ______

BRIEF STATEMENT OF WHAT OCCURRED:

Were the parents of the injured party contacted? _____ YES _____ NO

Were the Police/Fire/EMT contacted? _____ YES _____ NO

Was the injured party transported to a hospital and/or dental office? ___ YES ___ NO

If “yes” where and how was the injured party transported? ______

______/_____/_____ Head Coach’s Signature Date

______/_____/_____ Athletic Trainer’s Signature Date

- 22 - MIAA Coaches Certification Requirement (Rule 33)

All coaches hired prior to August 1, 1998 are exempt from taking the Fundamentals of Coaching Course. Coaches hired after 8/1/98 and before 7/1/05 must complete the NFHS Fundamentals of Coaching Course with the exception of Certified MA teachers.

All MIAA member school coaches (stipend or volunteer) are required to take annually the on-line National Federation Concussion Course, or other MA Department of Public Health recognized education program, prior to the start of their season. This Board of Directors’ policy became effective on Monday, November 29, 2010.

All coaches (stipend or volunteer) first serving as an interscholastic coach after July 1, 2005 must complete the National Federation of High Schools, NFHS Fundamentals of Coaching Course taught be an MIAA Instructor, (must be passed prior to coaching a second year) and the NFHS Sports First Aid course (must be passed prior to coaching a third year).

All coaches (stipend or volunteer) first serving as an interscholastic coach after July 1, 2007 must complete the NFHS Fundamentals of Coaching Course, the NFHS Sports First Aid course and the NFHS Sport Specific Technical and Tactical Skills Course in the sport they are coaching (must be completed prior to coaching a third year). Note: The sport-specific requirement will begin on July 1, 2007 or when the particular sport-specific course becomes available, if after this date.

NFHS Sport Specific Technical and Tactical Skills Courses presently available: Basketball, Field Hockey, Football, Golf, Boys Lacrosse, Girls Lacrosse, Soccer, Softball, Wrestling, Volleyball, Cheer & Dance, and Track and Field.

AWHS does not “grandfather” coaches. All coaches will be certified via NFHS and MIAA.

Source: MIAA Handbook http://www.miaa.net/gen/miaa_generated_bin/documents/basic_module/MIAA_Handbook19_21 .pdf

- 23 - Coaches’ Code of Ethics

Each high school coach is first a TEACHER. The student-athlete is participating within the school's activity program because he or she desires to do so. Consequently, that student is often more attentive to a coach's lessons than to those offered by teachers in required courses. The function of an interscholastic coach is to educate students in "LIFE LESSONS," through their participation in educational athletics. Every student athlete should be treated as though they were the coach's own children. Their welfare must be uppermost at all times. The following abridged guidelines for coaches have been adopted by the NFICA Board of Directors.

1. The coach must be aware that he or she has a tremendous influence, either for good or bad, in the education of the student athlete and, thus, shall never place the value of winning above the value of instilling the highest desirable ideals of character. 2. In all personal contact with student athletes, officials, athletic directors, school administrators, the state high school athletic association, the media, and the public, the coach shall strive to set an example of the highest ethical and moral conduct. 3. The coach shall take an active role in the prevention of drug, alcohol, and tobacco abuse, and under no circumstances should authorize their use. 4. The coach shall promote the entire interscholastic program of the school and direct his or her program in harmony with the total school program. 5. The coach shall be thoroughly acquainted with the contest rules and is responsible for their interpretation to team members. The spirit and letter of rules should be regarded as mutual agreements. The coach shall not try to seek an advantage by circumvention of the spirit or letter of the rules. 6. Coaches shall actively use their influence to enhance sportsmanship in the broadest possible manner. 7. Contest officials shall have the respect and support of the coach. The coach shall not indulge in conduct, which will incite players or spectators against the officials. Public criticism of officials or players is unethical. 8. A coach shall not exert pressure on faculty members to give student athletes special consideration.

Source: MIAA Handbook http://www.miaa.net/gen/miaa_generated_bin/documents/basic_module/MIAA_Handbook19_21 .pdf

- 24 - IAA Out-of-Season Coach-Athlete Contact Limitations (Rule 40) 40.1 Unless otherwise permitted in this rule, between seasons a coach may conduct a meeting(s) with team candidates only to elect captains, collect equipment, issue equipment, to provide for physical examinations, to conduct legitimate fund-raising events, or to offer wellness workshops or activities.

40.2 A coach is defined as any paid or volunteer member of the athletic staff.

40.3 The MIAA considers the last coach of record as holding that position until replaced by the principal.

40.4 A coach may not directly or indirectly require an athlete to participate in a sport or a training program outside of the MIAA defined sport season. Voluntary conditioning sessions open equally to all students in a school and which are entirely devoid of sports-specific activity may be conducted between seasons provided no candidate is either required to participate or penalized for not doing so. A "candidate" is defined as:

40.4.1 A varsity or sub-varsity athlete who participated in a high school program at some interscholastic level the previous year and has eligibility remaining; or 40.4.2 A middle school student “selected” to participate in an out-of-season program. 40.4.3 A sixth grade student in a 7-12 high school or an eighth grade student in a 9-12 high school.

40.5 A high school coach may be employed by a park or recreation department or other organization or may volunteer for such a group to teach his/her sport out-of-season provided the following conditions exist: 40.5.1 No candidate may either be required to attend or be penalized for not attending. 40.5.2 School funds are not used. 40.5.3 A coach's high school candidates must constitute the minority of those taking part in any out-of-season sport's program, and competing on any team at any moment (e.g. no more than two basketball candidates could be on the court, on the same team, at any point during a game). In sports that are individual in nature, or where competition involves a series of scoring events, candidates of that high school coach must be fewer than 50% of those participating in the overall competition or program. 40.5.4 High School Coaches (paid or volunteer) of one sport may be involved in out-of-season activity of another sport during the summer only.

40.6 A program is deemed to be an intramural rather than an out-of season program provided that: 40.6.1 The program is available to all high school students on an indiscriminate basis, and a representative number of non candidates are regular participants. 40.6.2 No participants may receive any attention not offered to all other participants.

- 25 - 40.6.3 Candidates in that intramural sport must constitute a minority of those taking part in the program and of any team actually playing or competing at any one time. (Example: Basketball is made up of five members; therefore two would be a minority.) 40.6.4 The program must be a direct offering of the high school involved.

40.7 Fall coaches may address eighth grade students once after May 1st during an advertised meeting for the singular purpose of providing organizational information about physicals and practice schedules for their fall season.

PENALTY: Because these standards are designed to protect young people from unfair and inequitable scenarios, any coach who violates, or does not prevent violations, of these standards will be rendered ineligible to participate or be present at any MIAA approved or sponsored interscholastic competition in that sport for one year from the date of determination of a rule violation. If a violation is inadvertent or relatively minor, this penalty may be reduced by the Board of Directors, or its designee.

- 26 - MIAA Subsidizing Out-of-Season Activities Rule (Rule 41)

A school or a member of that school's coaching staff may not subsidize or support students who might attend any sports-related activity outside of the authorized seasonal limits for that sport. In addition, a coach may not provide transportation for candidates of his/her team to an out-of-season athletic activity/camp. Student participation in out-of season activities may not be funded in any way by booster clubs or organizations. Schools may issue equipment (but not uniforms) during the out-of-season period, but school districts should review any liability issues that could arise from such issuance. Students may not wear school uniforms, or be identified as a school team, out of season and/or during non-school events.

Source: MIAA Handbookhttp://www.miaa.net/gen/miaa_generated_bin/documents/basic_module/MIAA_Handb ook19_21.pdf

- 27 - Preseason Meeting Rationale & Format

The rationale for the preseason meeting is to involve the family and the school in a conscientious effort to be partners. Preseason meetings provide a forum for students and their parents, and coaches to openly discuss a variety of issues, such as sportsmanship, school policy, risk of injury/failure to warn and healthy lifestyles, including the use of tobacco, alcohol and other drugs. Preseason meetings represent an extraordinary opportunity to foster a dialogue among students, their parents and school staff. The format for the preseason meeting is as follows. Coaches are to discuss the following topics (distribute team rules, handouts, etc. if you feel necessary): ___Team rules ___Sportsmanship expectations for athletes and fans ___Academic requirements for eligibility ___Your coaching philosophy ___How practice sessions are conducted, including: ___There length ___When they normally start and end ___An athlete's expectation for attending practice sessions, including Saturday sessions and over holiday periods ___The responsibility for issued uniforms and equipment ___Determinants for an athlete to start and playing time ___Procedures for reporting and attending to injuries ___How and when to contact you (the coach) with a concern or question Helpful hints: ___Try to make your presentation as positive as possible. ___Don't let one parent take over the program with a "hidden agenda or personal vendetta." Invite them to make an appointment to speak with you individually. ___Be prepared. Plan what you want to say and how you want to approach the various topics.

- 28 - COVID-19 Policy Information

During these unprecedented times we have committed to the safety of our student athletes. With regards to the COVID-19 pandemic we have established individual policies and procedures which are posted on the front page of www.gobishops.com.

This is necessary due to the constant flux in the situation and near daily updates with regards to the pandemic.

If you have any questions or concerns please feel free to reach out directly to the Athletic Director, School Nurse or the Athletic Trainer.

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