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Athletic Department Handbook 2020-2021

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Athletic Department Handbook 2020-2021 Archbishop Williams High School Athletic Department Handbook 2020-2021 Athletic Office Telephone: 781-843-1237 Visit www.gobishops.com for schedules, results, and directions. www.awhs.org Member of the Catholic Central League Member of the Massachusetts Interscholastic Athletic Association updated 24 April 2021 - 0 - Table of Contents Page I. Introduction and Purpose of the Handbook 3 II. Administration of Interscholastic Athletic Program 4 A. Athletic Director 4 B. Assistant Athletic Director 5 C. ATC 6 D. Coaching Staff 6 E. Massachusetts Interscholastic Athletic Association 6 F. State and Federal Laws 6/7 III. Responsibilities and Duties 8 A. Head Coach 8 B. Sub-Varsity Coach and Assistant Coach 9 C. Gymnasium and Related Areas of Supervision 10 D. What a Student-Athlete Can Expect from His or Her Coach 10 IV. Procedures for Conducting the Interscholastic Athletic Program 11 A. Coaching Contracts and Contract Fulfillment 11 B. Negligence and Liabilities 11 C. Sportsmanship 11 D. Coaches’ Meetings 11 E. Meet the Coaches Nights 11 F. Bullying and Hazing Laws 11/12 G. Coaches’ Education & Conferences/Clinics 12 H. Eligibility/Rosters 12 I. Emergency Action Plan 12 J. End of Season Meetings 12/13 K. Equipment – Distribution and Return 13 L. Facilities – Assigning Procedures 13 M. Loyalty to Archbishop Williams High School 13 N. Maintenance of Facilities 13 O. Team Captains 13/14 P. Out of Season Contact Limitations 14 Q. Permission Form, Physicals, and Emergency Contact info 14 R. Postponements or Cancellations 14 S. Practice Time – When School is in Session and Not 14 T. Medical Coverage 14/15 U. Public Relations/Calling in Scores/Calling in Records 15 V. Safety and Health of Players 15 W. Scheduling of Scrimmages, Games, and Tournaments 15 X. Team Reduction Policy 15 - 1 - Y. Suspensions/MIAA Chemical Health Violations/ MIAA Disqualification Forms 16 Z. Transportation – Bus Schedule 16 V. Appendix Sample Lost Equipment Letter 17 Athletic Awards Criteria 18-21 Athletic Department Action Plan 22 Sample AWHS Accident Report 23 MIAA Coaches Certification Requirements (Rule 33) 24 MIAA Coaches’ Code of Ethics 25 MIAA Out-of-Season Contact Rules (Rule 40 & 41) 26/27 Preseason Meeting Rationale & Format 28 COVID-19 Statement 29 References and web info: 1. AWHS Student/Parent Handbook 2020-2021 – yellow bound handbook 2. MIAA Handbook – Rules and Regulations Governing Athletics http://www.miaa.net/gen/miaa_generated_bin/documents/basic_module/MIAA_Handbook19_21.pdf 3. Archbishop Williams HS web site www.awhs.org 4. Archbishop Williams HS Athletic web site www.gobishops.com - 2 - I. Introduction and Purpose of Handbook Welcome to coaching at Archbishop Williams High School. As Athletic Director I hope you enjoy your position as a part of the “Bishop's” staff and that we live up to your expectations and you to ours. Administrators, faculty members, and fellow coaches are willing to assist you in any way possible; do not hesitate to ask. The purpose of this handbook is three-fold; one to create uniformity in dealing with each coach and sport; two to give all coaches proper procedures to follow; and three to have set policies so that everyone – students, athletes, coaches, administrators, and parents are informed as to what we in the athletic department are doing. Accountability is now and always has been a very important part of any administration. Through this handbook I hope most of your responsibilities and questions will be answered bearing in mind that additions, changes, and deletions will be made on an on-going process. Evaluation of this handbook will be done annually in July, but your input is welcome at any time. The department and its athletic offerings are an extension of the school itself. The rules and regulations of the department evolve directly from the mission statement of Archbishop Williams High School that it is an independent Catholic co-educational high school, which educates young men and women spiritually, academically, morally, and physically. Good luck in your season! Yours in athletics, Gordon E. McClay - 3 - Director of Athletics II. Administration of Interscholastic Athletic Program The principal is ultimately responsible for all segments of the Archbishop Williams Athletic Program. An athletic department is an extension of the school, and should therefore reflect that extension. The organization and administration of the interscholastic athletic program is delegated to the athletic director who works cooperatively with the high school principal. A. The Athletic Director shall be responsible for the following duties: Administration: 1) Scheduling of all interscholastic events, except where these are arranged by a Catholic Central League coordinator or an MIAA tournament director. 2) Contract all officials for interscholastic events, except where these are arranged by a Catholic Central League coordinator or an MIAA tournament director. 3) Administer the awards program at the end of the year. 4) Administer the insurance program as it pertains to athletes and see to it that parent permissions are obtained and physical examinations completed as required. 5) Ensure that all state and school policies pertaining to eligibility are followed. 6) Preparation of the departmental budget. 7) See that all income is recorded and turned over to the treasurer. 8) Keep all records pertaining to expenditures and income for the department. 9) Approve all departmental expenditures and payment of bills. 10) Submit official team rosters to the administration and faculty. 11) If the conduct of a player is of such a serious nature, he or she shall have the authority to suspend the player with the approval of the principal. If the coach involved does not agree with this decision, the suspension shall remain in effect until consultation with the principal can resolve the matter. 12) Prepare materials for the press where necessary and strive promote good public relations and rapport with visiting schools in conjunction with the school’s director of media relations 13) Ensure that athletic events are adequately supervised. 14) Provide adequate transportation is available for teams traveling to away events. 15) Conduct the athletic department’s Captain’s Council. B. The Assistant Athletic Director shall be responsible for the following duties: - 4 - 1) Act as advisor to the athletic director and the principal. 2) Attend all athletic events deemed necessary by the athletic director. 3) See that arrangements have been made for ticket sales and shall submit all profits from such sales to the athletic director. 4) Assist in the purchasing of all equipment for the athletic teams. 5) Assist in the scheduling of transportation for teams traveling to away events. 6) See that all the necessary athletic equipment for a given sport is readied for each particular event and is returned to school at the conclusion of that event. 7) Issue any pre-season equipment/uniforms and collect that same equipment at the conclusion of the season. 8) Keep an inventory of all athletic equipment. Inventory should be conducted at the beginning and end of each season. This inventory shall then be presented to the athletic director. 9) Be responsible for the proper maintenance of athletic equipment/uniforms and for its proper storage at the conclusion of the athletic season. 10) Be responsible for supervision, scheduling, maintenance, and management of Memorial Field when so directed by the athletic director. 11) Be responsible for the locker rooms and gymnasium when so directed by the athletic director. 12) Be responsible for all athletic events to be on google calendar 13) Be responsible for all officials being assigned correctly to all athletic events 14) Assist in making sure all athletic events are adequately supervised and help staff personnel for all athletic events 15) Prepare awards and certifications for spring award ceremony 16) Assist in conducting the athletic department’s Captain’s Council. C. The Athletic Trainer: 1) Establish an effective athletic training program for high school and middle school athletics. 2) Provide first aid and injury assessment, treatment, rehabilitation, reconditioning for student-athletes. The athletic trainer will also be responsible for making appropriate physician referral. 3) Provide coverage at home events and practices from the beginning of the fall sport season to the conclusion of the spring season. 4) Coordinate the annual required athletic physicals and supervise the clearance of injured athletes prior to and during the sport seasons. 5) Maintain a line of communication with the team physician(s) regarding athletic health care and recommended treatment/rehabilitation for all athletic injuries. 6) Assist coaching staff in evaluating and implementing sport specific conditioning programs and methods. 7) Maintain an effective and efficient athletic training room. 8) Maintain communication with parents on the care & treatment of their student-athlete. - 5 - 9) File all necessary reports associated with athletic injuries and/or incidents. 10) Maintain a daily treatment log. 11) Oversee the ordering of supplies and equipment pertaining to the athletic training room and maintain an up to date inventory. Provide the Athletic Director with an annual budget for supplies and equipment. 12) Equip each team with appropriate medical equipment. 13) Assist in the selection and fitting of protective equipment, including special taping, pads or braces. 14) Create a safe playing environment by monitoring and controlling environmental
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