Salaried and Adjunct (OPS) Faculty Hire Checklist

Position #: ______Annual Pay: ______Name of Hire: ______UFID: ______Hire Date: ______Pay Plan: ______Dept. Contact Name: ______Dept. Contact #: ______

Dept. Dean’s N/A Required Steps and Forms Three Letters of Recommendation or Documentation of Three Reference Checks via Phone Letter of Offer (Approved by Dean’s Office) CV Disclosure of relatives employed at UFCD (Nepotism Letter) **Dean’s signature/approval required prior to offer** If Hiring a Foreign National: Complete Foreign National Tax Information Form and other Documents from the UF Checklist Academic Personnel Hire will not go through GatorStart, all paperwork must be filled out and attached to ePAF. Original transcripts of all Dental degrees(translations and equivalencies if necessary) Copy of driver’s license and Social Security card or other acceptable I-9 documents Background Check Screening Request Form Date cleared:______Emergency Contact Form

Health Assessment/HAMS requirement (SHCC: 392-0627) Date cleared: ______(clearance one day prior to start date) Attach to ePAF once cleared. (Department) HIPAA Release Form (Employee completes and takes to HAMS appointment) Patient Contact Form (Employee completes and takes to HAMS appointment if they have patient contact) Contact with Human Blood Form (Employee completes and takes to HAMS appointment if have contact with human blood) Bloodborne Pathogen Training Copy of CPR/BLS or ACLS card (if clinical) Copy of Dental License/or submit application for Teaching Permit NPI Number DEA Number for Clinical Faculty Copy of board certificate (if board certified in specialty) Copy of Sedation Certificate (Oral Surgery, Pedo, Perio only) Animal Contact Form (if applicable) (Renewal exam every three years) ePAF initiated in PeopleSoft, Attach first page of loyalty oath (4 in 1 form), I-9 documents (SS card, Driver’s License), offer letter, background results, emergency contact forms and other forms required on New Hire Checklist – Academic Personnel. Once ePAF approved at level 1, GatorStart email sent to new employee to complete hiring paperwork. Confidentiality Statement Code of Conduct Disclosure of Outside Activities Form (if applicable)

4 in 1 form (requires notary) HIPPA Training (PRV801)

Sexual Harassment Training Protecting Social Security Numbers Training (PRV804) FERPA Basics (PRV802) Review Training, Supervisory Challenge Training and other UF Training courses (n/a for Adjunct) Enroll in mandatory UF and UFCD New Faculty Orientation

Schedule meeting with Christina Perez Enroll in UF Benefits within 60 days of hire and Retirement within 90 days (n/a for Adjunct) Gator 1/UFID Badge (Request online) (Department) Call 273-5044 for HSC schedule Update UFCD Database: credentials, Visa, DEA, NPI, Teaching permit or license Request appropriate PeopleSoft security roles Obtain parking decal through Transportation and Parking Services (Department) Schedule portrait appointment with UF Photography (or, department may take digital photo)(n/a for Adjunct) Set up office area and/or lab space prior to employee’s arrival and order name plate and business cards (Department) Link employee’s “Network Managed By” field to correct Department ID in UF Directory Set up GatorLink Account (N/A only if UF transfer) Contact IT for ticket to set-up an email account and email distribution lists (Department)