COLEBROOKDALE TOWNSHIP BOARD OF COMMISSIONERS MEETING MINUTES OF JUNE 3, 2013

The regular meeting of the Board of Commissioners of Colebrookdale Township was held on the above date at the Township Building. The meeting was called to order by President Todd Gamler at 7:30 PM with all present joining in the Pledge of Allegiance to the Flag.

The following Commissioners were present: Todd Gamler (President), William Spade (Vice President), Linwood Bartman, Barry Baus and Daniel Ritter. Also present were Township Manager Cindy Conrad, Solicitor Jeffrey Karver, Township Engineer John Sartor and Police Officer-In-Charge David Viola. CEO/Zoning Officer Allen Stauffer was absent.

PUBLIC PARTICIPATION No one addressed the Commissioners at this time.

MINUTES The May 20, 2013 Board of Commissioners meeting minutes were presented to the Board for their review and approval. On a motion by Commissioner Spade, seconded by Commissioner Bartman the May 20, 2013 Board of Commissioners meeting minutes were approved. Motion carried.

FINANCIAL REPORTS President Gamler acknowledged submission of the Customer Balance Summary and Deposit Detail Report then read a list of the payment of bills from the following Township funds for approval:

General Fund Expenses 5/20/13 – 6/3/13 2,582.51 Payroll Fund Expenses 5/24/13 46,408.72 Street Light Fund Expenses 6/3/13 1,417.06 Recycling Fund Expenses 6/3/13 7,822.34 Health Reimbursement Fund Expenses 6/3/13 2,339.11

Motion by Commissioner Ritter seconded by Commissioner Spade to pay the listed bills from the funds mentioned above. Motion carried. President Gamler noted the submission of the Profit & Loss Budget vs. Actual General Fund statement. The Statement was available to the public for review.

POLICE REPORT Officer-in-charge (OIC) Sgt. Viola read the May 2013 police report as follows:

Colebrookdale Township 708 Vehicle Arrests 105 Borough of Bechtelsville 144 Criminal Arrests 13 Assists to Others 28 Traffic Violation Warnings 21 TOTAL Incidents 880

Ten motor vehicle accidents were investigated and 7,801 miles were patrolled during May 2013. There were no questions on the report from the Commissioners.

OIC submitted the Police Blotter detailing information that the new firearms were checked in Board of Commissioners June 3, 2013 Meeting Minutes 2 and serial numbers provided to the Township Manager to be stored in the vault. All Officers have been issued a new firearm and OIC Viola is personally going over safety, accuracy and operation of the equipment with each Officer. Qualification on the firearms will be early June and all will have the opportunity to fire the weapon to become more proficient in the use of their duty firearm. OIC Viola also noted he will give Manager Conrad his personal locker combination where extra firearms are stored.

A request was received from Rod Crystal to have Madison Street closed for the Annual Children’s Miracle Network Bike Night event at the Boyertown Community Park on July 13, rain date July 14, 2013 from noon until 6:00 p.m. The Commissioners concurred and asked OIC Viola to coordinate details with Roadmaster Sands and Lloyd Wary.

OIC Voila asked for direction to handle a resident’s complaint concerning mail carriers using her driveway to travel between North Reading Avenue and the alley behind her property. The Board discussed the ownership of the ‘driveway’ and that the owner needs to research her deed. Manager Conrad said she would talk to the Postmaster.

ROAD MASTER REPORT Manager Conrad informed the Board the road bids were completed today and she is waiting for the prevailing wage information before advertising.

CODE ENFORCEMENT OFFICER’S REPORT President Gamler noted the submission of the CEO report and CEO Stauffer was not in attendance for personal reasons.

One building permit application was submitted for Keith Hite, 900 W. Philadelphia Avenue to replace his mobile home. One zoning permit application was submitted for Eric M. Salem, 201 Henry Avenue to install a fence.

Another six weed violation notices were mailed to residents; one notice was sent certified to the owner of 421 W. Philadelphia Avenue. A reminder letter was sent to the property owner of the vacant lot at Unger Land & N. Reading Avenue to cut the grass.

CEO Stauffer submitted a Building Codes Course completion certificate for his Building Inspector License earning an additional 3.5 C.E.U.’s.

The Commissioners asked the Township Manager to follow up with the CEO concerning issues at 628 N. Reading Avenue as well as the Water Street truck issue.

SEO REPORT Manager Conrad informed the Board the Small Stream Discharge System Permit for John Leffel was received from PA DEP. SEO Sands asked that Matt Hostrander from Gilmore & Associates be contacted to do the inspections and Mr. Leffel was informed as to who will do the inspections. A copy of the permit was given to Engineer Sartor.

PLUMBING INSPECTOR’S REPORT – Nothing submitted at this time.

SOLICITOR’S REPORT Solicitor Karver stated he had nothing to submit at this time.

ENGINEER’S REPORT Engineer Sartor informed the Board he gave Manager Conrad the MS4 report to sign prior Board of Commissioners June 3, 2013 Meeting Minutes 3 to the meeting. Manager Conrad spoke with Mr. Hickman of the DEP about the Township’s permit and a few items needed to be addressed which she immediately submitted.

COMMISSIONERS’ REPORT President Gamler noted an article he read in the Natural Lands Trust magazine announcing the appointment of Jake Lee to the Board of Trustees. Commissioner Bartman asked about the status of procuring the leaf vacuum. Manager Conrad said the paperwork will be completed and it would be picked up next week.

MANAGER’S REPORT Manager Conrad received a request for approval of a community yard sale permit for $25.00. Residents of the Brookview development will hold the yard sale on June 15, 2013. They submitted a list of the participants. There was a motion by Commission Bartman, seconded by Commissioner Ritter approving the community yard sale permit for $25.00. Motion carried.

Manager Conrad informed the Commissioners there will be a staff meeting at 1:30 p.m. on Thursday June 6th with Fred Beans Ford personnel to discuss an expansion plan. They posted $1,000.00 escrow fee for the meeting.

COMMITTEE REPORT President Gamler noted the submission of the BMMA meeting minutes of April 22, 2013 and the May 2013 Recycling Report from Allied Waste Services.

OLD BUSINESS - Nothing submitted to the Commissioners at this time.

SUBDIVISIONS Plan Status Royer/County Line Road – LDP July 15, 2011 All County & Associates submitted an application, plan and waiver request letter. PC accepted the plan for review on July 21, 2011. - October 20 – PC reviewed plan and waiver requests; submits recommendation letter to Commissioners - November 7 – PC submits waiver request recommendation letter to Commissioners - December 6 – the Zoning Hearing Board granted verbal approval of a variance from the Lot Area requirement to allow for two non-conforming uses on one lot - December 19 – the Board of Commissioners approved recommended waivers in the Planning Commission letters of 10/21 and 11/7/11, G & A email of 12/19 and Resolution #12-3-11 Conditional Final Plan Approval - January 16, 2012 – Township approved execution of the unrestricted traffic impact fee agreement, Stormwater Controls & Best Management Practice Operations & Maintenance Agreement. Upon completion of improvements, applicant will submit a final plan - March 12 – Township received review from Systems Design Engineering, Inc - March 13 – pre-construction meeting - Mr. Royer, CEO Stauffer & Jim Mack Excavating - May 1 – G&A emailed approval for a building permit and the applicant submitted a building permit application to construct a 40’ x 80’ pole building - May 7 – the Commissioners approved a building permit for a 40’ x 80’ pole building - March 29, 2013 – construction observation Field Reports submitted from G&A - June 3 – No new correspondence received and no action was taken by the Board

Gateway Ticketing Properties – Preliminary/Final LD Plan – County Line Road November 5, 2012 Ludgate Engineering Corporation submitted Preliminary/Final LDP Board of Commissioners June 3, 2013 Meeting Minutes 4 package; it was accepted for review November 14th by the PC. - December 14 – PC submits letter to Commissioners recommending waiver approvals requested by applicant in letter of December 12, 2012 - January 7 – Resolution No. 1-6-13 Conditional Final Plan Approval executed - January 17 – Ludgate Engineering submits Sewage Facilities Planning Module application. - January 28 – Systems Design Engineering submits sanitary sewer review - February 4 – Commissioners agree to two installment payments of cash traffic impact fee per 1/25/13 letter from Solicitor - February 18 – Pidcock Co. submits public water service review letter - February 27 – BMMA grants Board of Standards approval - March 8 – revised plans submitted by applicant. - March 22 – received notification of NPDES adequate and GP’s authorized - April 22 – review letter received from the Fire Marshal. - May 6 – Commissioners grant monumentation and grading waivers and BMMA submits revised sewer service agreement to applicant - May 7 – G&A submits final LDP review to Township - May 13 – Email from Ludgate Engineering concerning stormwater calculations, Municipal water service approval, revised plan Sheet 1 with waiver language and date granted, wetlands survey/bog turtle study, costs estimate for improvements - May 14 – email - CEO and Ludgate discussing final items prior to beginning of construction - May 20 – Commissioner grant support of recommendations in PC’s letter of December 14, 2012 concerning Section 803.D.5.d and Section 803.D.4 of the Joint Zoning Ordinance - May 30 – G & A submitted final LDP review letter - June 3 – no action was taken by the Board

NEW BUSINESS Boyertown Area High School Addition & Alterations - EI Associates, Engineering Firm for BAHS submitted one preliminary plan drawing and a copy of a letter to Boyertown Borough requesting they waive LDP review of the additions and alterations project. BAHS will be applying for land development approval from Colebrookdale Township. The Commissioners briefly discussed the drawing.

COMMUNICATIONS - All communication received since May 20, 2013 is included in the Commissioner’s books. All correspondence was available for review by the public.

FYI Manager Conrad submitted a letter signed by Mary Trate that she acknowledges “Reasonable Assurance of Continuing Employment” for the 2013-2014 school years.

PUBLIC PARTICIPATION (NOT SIGNED IN) - No one addressed the Board at this time.

ADJOURNMENT Solicitor Karver asked for an Executive Session to discuss a matter of possible litigation. The Board concurred noting they will not reconvene.

There being no other business to come before the Board there was a motion by Commissioner Ritter, seconded by Commissioner Baus that the meeting be adjourned. Motion carried. Votes on motions were unanimous unless stated otherwise.

The meeting adjourned at 8:20 pm. Board of Commissioners June 3, 2013 Meeting Minutes 5

Respectfully submitted,

Jeannie DiSante, Township Secretary