U.S. DEPARTMENT OF EDUCATION
EDFacts Submission System
C065 – Federally Funded Staff File Specifications
Version 11.3 SY 2014-15
January 2016
U.S. DEPARTMENT OF EDUCATION C065 – Federally Funded Staff File Specifications v11.3
This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-14-O-5013 with Applied Engineering Management Corporation. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.
U.S. Department of Education Arne Duncan Secretary
EDFacts Ross Santy System Owner
January 2016
This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: FILE 065 – Federally Funded Staff File Specifications – V11.3 (SY 2014- 15), U.S. Department of Education, Washington, DC: EDFacts. Retrieved [date] from http://www.ed.gov/edfacts.
On request, this publication is available in alternate formats, such as Braille, large print, or CD Rom. For more information, please contact the Department’s Alternate Format Center at (202) 260–0818.
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DOCUMENT CONTROL DOCUMENT INFORMATION Title: C065 – Federally Funded Staff File Specifications Revision: Version 11.3 Issue Date: January 2016 Security Level: Unclassified – For Official Use Only Filename: c065-11-3.doc
DOCUMENT HISTORY Version Date Summary of Change Number 1.0 – 10.0 Versions 1.0 through 10.0are used to build files for school years prior to SY 2014-15. 11.0 August 2014 Updated for SY 2014-15 Table 2.2-1 Clarified reporting guidance about zero, not applicable, and missing 2.4 Revised ‘What permitted values are used to report staff?’ 11.1 April 2015 2.4.2, Table 4.2-1 - Changed staff category (MEP) permitted values by removing paraprofessional and adding paraprofessional - qualified (MEPQPAR) and paraprofessional - not qualified (MEPNQPAR). 11.2 November 2015 For DG 625, corrected “Category Set B” to “Subtotal 1” Table 4.2-1 for Staff Category (Title I), added missing optionality indicator “A” 11.3 January 2016 2.4.2- Corrected permitted value for MEP Records Transfer Staff in guidance to match value in Section 4.2 Data Record Definition
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PREFACE This document provides technical instructions for building files that are submitted through the EDFacts Submission System (ESS). The ESS is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.
This document is to be used in coordination with other documentation posted on http://www2.ed.gov/about/inits/ed/edfacts/index.html under EDFacts System Documentation, including:
EDFacts Workbook – a reference guide to using the EDFacts Submission System (ESS); particularly useful to new users; contains multiple appendices, including one that explains how to use the file specifications
ESS User Guide – provides assistance to new users of the EDFacts Submission System (ESS); it addresses the basic mechanics of system access and data submission
EDFacts Business Rules Guide – describes each business rule including the error number, type, message, definition, edit logic, and the file specifications where the business rules are applied
Please contact the Partner Support Center (PSC) with questions about the documents. You will find contact information for PSC and each State EDFacts Coordinator at: http://www2.ed.gov/about/inits/ed/edfacts/eden/contacts.html
Data submitted through the ESS are authorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 02/29/2016). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K–12) performance data for education planning, policymaking, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.
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CONTENTS
DOCUMENT CONTROL...... ii PREFACE...... iii 1.0 PURPOSE...... 2 2.0 GUIDANCE FOR SUBMITTING THIS FILE...... 2 2.1 Changes from the SY 2013-14 File Specifications...... 2 2.2 Core Requirements for Submitting this File...... 2 2.3 Required Categories and Totals...... 3 2.4 Guidance...... 3 2.4.1 Title I TAS Staff Funded (DG550)...... 3 2.4.2 Migrant Education Program Personnel FTE (DG515) and Headcount (DG625)...... 5 2.5 Definitions...... 9 3.0 FILE NAMING CONVENTION...... 10 4.0 FIXED OR DELIMITED FILES...... 11 4.1 Header Record Definition...... 11 4.2 Data Record Definition...... 12 5.0 XML SPECIFICATIONS...... 15 5.1 Category XML Object...... 16 5.2 Table Type XML Object...... 18 5.3 Agency XML Object...... 19 5.4 File Transmit XML Object...... 20
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1.0 PURPOSE
This document contains instructions for building files to submit the following EDFacts data groups:
Table 1.0-1: EDFacts data groups Data Group Name DG Definition MEP Personnel 515 The number of full-time equivalent (FTE) staff whose (FTE) Table salaries are paid by the Title I, Part C Migrant Education Program (MEP) of ESEA as amended. MEP Personnel 625 The unduplicated headcount of staff whose salaries are (Headcount) Table paid by the Title I, Part C Migrant Education Program (MEP) of ESEA as amended. Title I TAS Staff 550 The number of full–time equivalent (FTE) targeted Funded (FTE) assistance (TAS) program staff funded by Title I, Part A, Table Section 1115 of ESEA, as amended.
The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended. These data will be used as responses in the Consolidated State Performance Report (CSPR).
2.0 GUIDANCE FOR SUBMITTING THIS FILE
This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance.
2.1 Changes from the SY 2013-14 File Specifications
The guidance has been updated and other editorial changes have been made. These changes are listed in the document history on page ii. The following changes have been made to the record layout: The permitted values for staff category (MEP) have been modified for more accurate reporting. .
2.2 Core Requirements for Submitting this File
Section 2.4 contains the core reporting requirements and required categories and totals for each data group.
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2.3 Required Categories and Totals
This section is not used for this file specification.
2.4 Guidance
This file specification is used to collect cumulative counts of MEP and Title I staff data for the school year. Three tables should be built: one for MEP Personnel (Headcount), one for the MEP Personnel (FTE), and one for Title I TAS Funded. The differences are:
Table Name – The table names are different – see below for the names of the tables. Staff Category – The staff category for the MEP data is different than the staff category for the Title I data MEP Session Type – The MEP data requires MEP Session Type in addition to the staff category. The Title I data are only by staff category.
How are staff counts reported? For Title I TAS Staff (DG550) and MEP Personnel (FTE) (DG 515): Report staff in terms of full-time equivalent (FTE) to the hundredths.
For MEP Personnel (Headcount) (DG 625) Report staff by headcount as integers.
2.4.1 Title I TAS Staff Funded (DG550) The following table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting.
Table 2.4.1-1: Title I TAS Staff Funded (DG550) Core Reporting Requirements SEA LEA School Reporting Period School year Education units Include SEA LEAs with targeted File not reported assistance programs submitted at the school level Education units Closed, inactive, or not reported future LEAs LEAs that do not have targeted assistance programs Type of count Full time equivalent Full time equivalent Zero counts Required Not required. Valid combinations not included will be assumed to be zeros Zero exceptions None
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SEA LEA School Not applicable Missing Use “-1” to report missing counts.
Use “MISSING” when a category is not available
The table below lists the combinations of the categories that are expected to be submitted for the state and each LEA or school That should be included in the file. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be “N” (No). The abbreviations in the “Table Name” column represent the technical name of the data used in the file.
Table 2.4.1–2: Title I TAS Staff Funded (DG550) Required Categories and Totals Table Name Categor MEP Staff Staff Total Comments y Set Session Catego Catego Indica Type ry ry tor (MEP) (Title l) TITLEISTFTA Categor X N FTE by Staff SFD y Set A Category (Title I)
Which staff are included? Include only staff for targeted assistance programs (TAS). Do not include staff for schoolwide programs.
How are administrators and supervisors who serve both TAS and schoolwide programs reported? For administrators and supervisors who service both TAS and schoolwide programs, report the FTE attributable to their TAS duties only.
How is FTE calculated for Title I TAS staff? For each staff category in TAS (e.g., teachers, administrators) FTE is calculated as the Total number of full-time days Title I staff worked divided by the Number of full-time days that constitute one FTE for this job classification in the state. For example, in a TAS with three Title I teachers working 180 days and one Title I teacher working 120 days (in a state where 180 days is one FTE), the teacher FTE count would equal: [(180 days * 3 FTE) + (120 days * 1 FTE)] / 180 days = 3.67 FTEs.
Revised! What permitted values are used to report staff? The following permitted values are used to report staff for Title I:
Title I Teachers Title I academic paraprofessionals - An “academic paraprofessional”1 for Title I purposes is an employee of an LEA who provides instructional support in a program
1 Consistent with ESEA as amended, Title I, Section 1119(g)(2).
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supported with Title I, Part A funds. Instructional support includes the following activities: 1. Providing one–on–one tutoring for eligible students, if the tutoring is scheduled at a time when a student would not otherwise receive instruction from a teacher; 2. Providing assistance with classroom management, such as organizing instructional and other materials; 3. Providing assistance in a computer laboratory; 4. Conducting parental involvement activities; 5. Providing support in a library or media center; 6. Acting as a translator; or 7. Providing instructional services to students. Other paraprofessionals – Paraprofessionals who do not provide instructional support, for example, paraprofessionals who are translators or who work with parental involvement or computer assistance. Only staff that meet this “other paraprofessionals” definition need to be reported in the Title I Other Staff (TITO) EDFacts category.2 Clerical support staff Administrators (non-clerical) – Staff whose activities are concerned with directing and managing the operation of the program.
How do the permitted values in this file relate to the captions in CSPR? The permitted values of the Title I targeted assistance staff used in this file relate to the captions used in the CSPR as follows:
Table 2.4.1–3: Relationship of CSPR and EDFacts Title I Staff Categories Title I Staff Categories Captions used in CSPR EDFacts Permitted Value Teachers Title I Teachers (TITTCH) Paraprofessionals Title I Academic Paraprofessionals (TITPARA) Other Paraprofessionals Title I Other Staff (TITO) (translators, parental involvement, computer assistance) Clerical Support Staff Title I Support Staff (TITSUP) Administrators (non–clerical) Title I Administrators (TITADM)
2.4.2 Migrant Education Program Personnel FTE (DG515) and Headcount (DG625)
2 Consistent with ESEA as amended, Title I, Section 1119(e).
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The following table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting for MEP Program Personnel (DG515).
Table 2.4.2-1 MEP Program Personnel (FTE) Table (DG515) Core Reporting Requirements SEA LEA School Reporting Period Performance Period (9/1 through 8/31) Education units Include SEA LEAs with MEP File not submitted reported at the school level Education units not Closed, inactive, or reported future LEAs LEAs that do not have MEP Type of count Full time equivalent Full time equivalent by MEP session by MEP session type type Zero counts Required Not required
The following table indicates the valid combinations of categories needed for this data group. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be “N” (No). The abbreviations in the “Table Name” column represent the technical name of the data used in the file.
Table 2.4.2–2: MEP Program Personnel (FTE) Table (DG515) Required Categories and Totals Table Category MEP Staff Staff Total Comments Name Set Session Catego Catego Indica Type ry ry tor (MEP) (Title l) MEPFTE Category X X N FTE by MEP Set A Session Type and Staff Category (MEP)
The following table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting for MEP Personnel (Headcount) (DG625).
Table 2.4.2-3 MEP Personnel (Headcount) DG625, Core Reporting Requirements SEA LEA School Reporting Period Performance Period (9/1 through 8/31)
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Education units Include SEA LEAs with MEP File not submitted reported at the school level Education units Closed, inactive, or future not reported LEAs LEAs that do not have MEP Type of count Once for each Once for each MEP MEP session type session type at any LEA with MEP Zero counts Required Not required
The following table indicates the valid combinations of categories needed for this data group. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be either “Y” (Yes) or “N” (No). o If the record is for a category set, specify an “N” (No). o If the record is for a subtotal or education unit total, specify a “Y” (Yes). The abbreviations in the “Table Name” column represent the technical name of the data used in the file.
Table 2.4.2–4: MEP Personnel (Headcount) DG625 Required Categories and Totals Table Category MEP Staff Staff Total Comments Name Set Session Catego Catego Indica Type ry ry tor (MEP) (Title l) MEPERS Category X X N Staff Count by Set A MEP Session Type and Staff Category (MEP) MEPERS Subtotal X Y Subtotal by Staff 1 Category (MEP)
Which staff are included? Include only staff for MEP programs. Do not include staff employed in schoolwide programs that combine MEP funds/services with those of other programs.
What permitted values are used to report staff? The following permitted values are used to report staff for MEP:
MEP Administrator (MEPADMIN) – A professional staff member, including the project director or regional director. The SEA MEP Director should not be included.
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MEP Teacher (MEPTCH) – A classroom instructor who is licensed and meets any other teaching requirements in the State.
MEP Counselor (MEPGUI) – A professional staff member who guides individuals, families, groups, and communities by assisting them in problem–solving, decision– making, discovering meaning, and articulating goals related to personal, educational, and career development.
MEP Qualified Paraprofessional (MEPQPAR) – An individual who: 1. provides one–on–one tutoring if such tutoring is scheduled at a time when a student would not otherwise receive instruction from a teacher; 2. assists with classroom management, such as organizing instructional and other materials; 3. provides instructional assistance in a computer laboratory; 4. conducts parental involvement activities; 5. provides support in a library or media center; 6. acts as a translator; or 7. provides instructional support services under the direct supervision of a teacher (Title I, Section 1119(g)(2)).
A qualified paraprofessional must have a secondary school diploma or its recognized equivalent and have (1) completed 2 years of study at an institution of higher education; (2) obtained an associate’s (or higher) degree; or (3) met a rigorous standard of quality and be able to demonstrate, through a formal State or local academic assessment, knowledge of and the ability to assist in instructing reading, writing, and mathematics (or, as appropriate, reading readiness, writing readiness, and mathematics readiness) (Section 1119(c) and (d) of ESEA ).
Because a qualified paraprofessional provides instructional support, he/she should not be providing planned direct instruction or introducing to students new skills, concepts, or academic content. Individuals who work in food services, cafeteria or playground supervision, personal care services, non–instructional computer assistance, and similar positions are not considered paraprofessionals under Title I.
MEP Non-Qualified Paraprofessional (MEPNQPAR) – An individual who carries out activities described under qualified paraprofessional, but does not meet the other requirements listed.
MEP Recruiter (MEPREC) – A staff person responsible for identifying and recruiting children as eligible for the MEP and documenting their eligibility on the Certificate of Eligibility. This permitted value includes ID&R recruiters.
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MEP Records Transfer Staff (MEPRTS) – An individual who is responsible for entering, retrieving, or sending student records from or to another school or student records system. This permitted value includes data coordinators.
How is the state MEP director reported? The state MEP director is not reported. The FTE of the state MEP director is reported manually in the CSPR.
How is FTE calculated for MEP staff? The FTE of MEP staff may be calculated using one of two methods:
Percentage of time o In each job category, sum the percentage of time that staff were funded by the MEP and enter the total FTE for that category.
Number of days worked o First define how many full–time days constitute one FTE for each job classification in your State for each term, for example, . One regular–term FTE may equal 180 full–time (8 hour) work days . One summer term FTE may equal 30 full–time work days . One intersession FTE may equal 45 full–time work days split between three 15–day non–contiguous blocks throughout the year. o Sum the total days the individuals worked in a particular job classification for a term o Divide this sum by the number of full–time days that constitute one FTE in that term.
2.5 Definitions
See the EDFacts Workbook (http://www2.ed.gov/about/inits/ed/edfacts/index.html) for the standard definitions. This file specification has no additional definitions.
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3.0 FILE NAMING CONVENTION
The following file naming convention is to help identify files to provide technical assistance.
A maximum of 25 characters (including the file extension) is allowed for the file name.
The following is the naming convention for file submissions:
sslevFEDFUNSTFvvvvvvv.ext
Table 3.0-1: File Naming Convention Where Means Limit in characters ss USPS State Abbreviation 2 lev Abbreviation for level: 3 SEA for an State Education Agency level LEA for an Local Education Agency level filename FEDFUNSTF 9 vvvvvvv Alphanumeric string designated by the SEA to 7 uniquely identify the individual submission (e.g., ver0001, v010803) .ext Extension identifying the file format: 4 .txt – fixed .csv – comma delimited .tab – tab delimited .xml – XML
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4.0 FIXED OR DELIMITED FILES
This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record.
The “Pop” column in the header and data records is coded as follows:
M - Mandatory, this field must always be populated A - This field is populated in accordance with table 2.3-1 “Required Categories and Totals” O - Optional, data in this field are optional
4.1 Header Record Definition
The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.
Table 4.1–1: Header Record Permitted Data Start Lengt Values Element Positio Type Pop Definition / Comments h Abbreviation Name n s File Type 1 50 String M Identifies the type of file being SEA submitted. FEDERALLY FUNDED STAFF
LEA FEDERALLY FUNDED STAFF Total Records 51 10 Numbe M The total number of Data Records In File r contained in the file. The header record is NOT included in this count. File Name 61 25 String M The file name including extension, the See section same as the external file name. 3.0 File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number). File Reporting 118 9 String M The school year for which data are 2014-2015 Period being reported. The required format is "CCYY–CCYY" or "CCYY CCYY", where OR either a hyphen or a space separates the beginning and ending years. 2014 2015
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Permitted Data Start Lengt Values Element Positio Type Pop Definition / Comments h Abbreviation Name n s Filler 127 213 String M Leave filler field blank. Carriage 340 1 M Return / Line Feed (CRLF)
Below is an example of a header record.
Table 4.1–2: Header Record Example Forma File Type, Total Records in File, File Name, File Identifier, File Reporting t Period,¶ Examp LEA FEDERALLY FUNDED STAFF,18,EULEAFEDFUNSTFVER0007.CSV,characte le rs to identify file,2014-2015,¶
4.2 Data Record Definition
Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals.
Table 4.2–1: Data Records Data Start Leng Permitted Values Element Positi Type Pop Definition / Comments th Abbreviations Name on File Record 1 10 Number M A sequential number Number assigned by the State that is unique to each row entry within the file. DG559 11 2 String M The two-digit American For a list of valid State State Code National Standards Institute Codes, refer to the (ANSI) code for the state, EDFacts Workbook. District of Columbia, and the possessions and freely associated areas of the United States. DG570 13 2 String M A number used to uniquely 01 – State Education State identify state agencies. This Agency Agency DG cannot be updated Number through this file.
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Data Start Leng Permitted Values Element Positi Type Pop Definition / Comments th Abbreviations Name on DG4 15 14 String M The identifier assigned to a SEA level – Blank State LEA local education agency (LEA) Identifier by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file. Filler 29 20 String M Leave filler field blank. Table Name 49 20 String M See section 1.0 MEPERS See section 1.0 MEPFTE See section 1.0 TITLEISTFTASFD Filler 69 15 String M Leave filler field blank. Revised! 84 15 String A Titles of employment, official For Table Name – Staff status, or rank of staff MEPERS or MEPFTE, Category working in the Migrant use: (MEP) Education Program (MEP). MEPADMIN –Migrant Education Program Administrator MEPTCH – Migrant Education Program Teachers MEPQPAR - Migrant Education Program Paraprofessionals - Qualified MEPNQPAR - Migrant Education Program Paraprofessionals - Not Qualified MEPGUI – Migrant Education Program Counselors MEPREC – Migrant Education Program Recruiters MEPRTS – Migrant Education Program Records Transfer Staff MISSING
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Data Start Leng Permitted Values Element Positi Type Pop Definition / Comments th Abbreviations Name on Staff 99 15 String AA Titles of employment, official For Table Name – Category status, or rank for staff TITLEISTFTASFD, use: (Title I) working in a Title I program. TITTCH – Title I Teachers TITPARA – Title I Paraprofessionals (Consistent with ESEA, Title I, Section 1119(g) (2) TITSUP – Title I Clerical Support Staff TITADM – Title I Administrators (non- clerical) TITO – Title I Other Paraprofessionals (Consistent with ESEA, Title I, Section 1119(e)) (e.g., translators, parental Involvement, computer assistance) MISSING MEP Session 114 15 String A The time of year that a MEP For Table Name – Type program operates (i.e., the MEPERS or MEPFTE, time of the year when the use: Migrant Education Program MEPRSYALL – Regular staff works.) School Year MEPSUM – Summer Term or Intersession MISSING
Total 129 1 String M An indicator that defines the N – Specifies category Indicator count level – see section 2.4 set Y – Specifies subtotal or total of the education unit Explanation 130 200 String O Text field for state use. Staff Count 330 10 Integer M or FTE or Decimal Number Carriage 340 1 M Return / Line Feed (CRLF)
Below is an example of a data record, this is the set of data that should be submitted for each education unit. See section 2.3-1.
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Table 4.2–2: Data Record Example – LEA level Aggregation Example Format File Record Number,State Code,State Agency Number, State LEA Identifier,Filler,Table Name,Filler,Staff Category (MEP),Staff Category (Title I),MEP Session Type,Total Indicator,Explanation,Staff Count or FTE¶ Category Set A 1,80,01,LEA2020,,MEPERS,, MEPQPAR,,MEPRSYALL,N,,100¶ (DG625) Subtotal 1 (DG625) 1,80,01,LEA2020,,MEPERS,, MEPQPAR,, ,Y,,110¶ Category Set A 1,80,01,LEA2020,, MEPFTE,, (DG515) MEPQPAR,,MEPRSYALL,N,,15.00¶ Category Set A 1,80,01,LEA2020,, TITLEISTFTASFD,TITO,,,L,N,,21.00¶ (DG550)
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5.0 XML SPECIFICATIONS
The XML files contain three (3) distinct metric objects and a file transmit objects. The structure of the objects contains a node that defines the education unit that corresponds to the submitted metric. The structure also contains nodes that represent the characteristics of the metric (see table 2.3-1 for a list of the characteristics used in this file), the associated value, and whether the metric value is a subtotal or total of the education unit. The metric objects are contained within the file transmission objects that define the group of values that is being submitted.
The XML specifications are represented in a table with the headings:
Element – name of the XML element tag. Attribute – name of the XML attribute tag. Category Value – name of the category. Char – the XML element or attribute characteristic see table 5.0-1 below Definition/Comments – definition and additional comments related to formats or other business rules. Permitted Values – values for data elements.
The Char (characteristics) column in the XML format matrices accepts the following codes: Table 5.0-1: XML Format Codes Code Characteristic M Mandatory Element/Attribute O Optional C Conditionally Required MR Mandatory and Repeatable Element OR Optional and Repeatable Element CR Conditional and Repeatable Element
The size of the fields is found in the record layouts in section 4.1 and 4.2.
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5.1 Category XML Object
The category XML object is used to define the characteristics associated with a count. There may be zero, one, or more categories defined for a count.
Table 5.1-1: Category XML Object Definition
Data Element Attrib Name Category Cha Definition / Permitted Values Element ute (from Fixed Value r Comments Abbreviations Format document) CATEGOR Y TYPE M The category or categories for the table type. MEP Session Type MEPSESSSTF Staff Category STAFFCATGMEP (MEP) Staff Category STAFFTITLEI (Title I) VALUE M The category permitted value. MEPSESSSTF The time of For Table Name - MEPERS year that a or MEPFTE, use: MEP MEPRSYALL - Regular program School Year operates MEPSUM - Summer Term (i.e., the time or Intersession of the year MISSING when the Migrant Education Program staff works.)
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Data Element Attrib Name Category Cha Definition / Permitted Values Element ute (from Fixed Value r Comments Abbreviations Format document) STAFFCATGME Titles of For Table Name – MEPERS P employment, or MEPFTE, use: official MEPADMIN –Migrant status, or Education Program rank of staff Administrator working in MEPTCH – Migrant the Migrant Education Program Education Teachers Program. MEPQPAR - Migrant Education Program Paraprofessionals - Qualified MEPNQPAR - Migrant Education Program Paraprofessionals - Not Qualified MEPGUI – Migrant Education Program Counselors MEPREC – Migrant Education Program Recruiters MEPRTS – Migrant Education Program Records Transfer Staff MISSING STAFFTITLEI Titles of For Table Name – employment, TITLEISTFTASFD, use: official TITTCH – Title I Teachers status, or TITPARA – Title I rank for staff Paraprofessionals working in a (Consistent with ESEA, Title I Title I, Section 1119(g)(2) program. TITSUP – Title I Clerical Support Staff TITADM – Title I Administrators (non- clerical) TITO – Title I Other Paraprofessionals (Consistent with ESEA, Title I, Section 1119(e)) (e.g., Translators, Parental Involvement, Computer Assistance) MISSING
Table 5.1-2: Category XML Object Example
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Format
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5.2 Table Type XML Object
The table type XML object is used to define the type and value of the count. It may contain category XML objects to define additional characteristics.
Table 5.2-1: Table Type XML Object Definition Data Element Permitted Name Cha Element Attribute Definition / Comments Values (from Fixed r Abbreviations Format document) TABLETYPE M Table Name TYPEABBRV M See section 1.0 MEPERS
See section 1.0 MEPFTE See section 1.0 TITLEISTFTASF D Total Indicator TOTALINDICAT M An indicator that defines the N – Specifies OR count level. See section 2.4 category set Y – Specifies subtotal or total of the education unit CATEGORY MR The categories used to define the characteristics associated with the count. AMOUNT Staff Count or FTE M Integer or Decimal Number EXPLANATIO Explanation O Text field for state use. N
Table 5.2-2: Examples of Table Type XML Objects Format
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5.3 Agency XML Object
This section defines the XML object used to submit all metric information. The XML object matrix is followed by an example of the object.
Table 5.3-1: Agency XML Object Definition Data Element Permitted Name Values Element Attribute Char Definition / Comments (from Fixed Abbreviatio Format document) ns AGENCY M DG559 FIPSSTATECODE M The two-digit Federal For a list of FIPS State Code Information Processing valid FIPS Standards (FIPS) for the State Codes, state, District of refer to the Columbia, and the EDFacts possessions and freely Workbook. associated areas of the United States. DG570 STATEAGENCYIDNUMB M A number used to 01 - State State Agency ER uniquely identify state Education Number agencies. This DG Agency cannot be updated through this file. DG4 STATELEAIDNUMBER M The identifier assigned SEA – Not State LEA to a local education used Identifier agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file. TABLETYP M The XML Object used to E define the type and value of the count.
Table 5.3-2: Examples of Agency XML Objects Level Example Format January 2016 24 SY 2014-15 U.S. DEPARTMENT OF EDUCATION C065 – Federally Funded Staff File Specifications v11.3 STATELEAIDNUMBER="001000-0000001">
5.4 File Transmit XML Object
The purpose of the File Transmit XML Object is to provide information as to the file type, file identifier, and file reporting period.
Table 5.4-1: File Transmit XML Object Definition Data Element Permitted Name Cha Values Element (from Fixed Attribute Definition / Comments r Abbreviatio Format ns document) FILETRANSMISSIO M N File Type FILELAYOUTTYP M Identifies the type of file SEA E being submitted. FEDERALLY FUNDED STAFF
LEA FEDERALLY FUNDED STAFF File Identifier FILEID M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number). File Reporting SCHOOLYEAR M The school year for which 2014-2015 Period data are being reported. The required format is "CCYY– OR CCYY" or "CCYY CCYY", where either a hyphen or a 2014 2015 space must separate the beginning and ending years. AGENCY MR The information that fully identifies the education unit.
Table 5.4-2: Examples of File Transmission XML Objects Level Example Format January 2016 25 SY 2014-15 U.S. DEPARTMENT OF EDUCATION C065 – Federally Funded Staff File Specifications v11.3 SCHOOLYEAR=”Permitted Value”>
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January 2016 27 SY 2014-15