Schedule Building Calendar for PC Departments

Class Scheduling Department Chairs Schedule Building Calendar Summer & Fall 2018 and Spring 2019

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Due Date (Subject to Day Month & Activity Change) August 2017 1-31 Summer/Fall 2017, Schedule Maintenance continued thru December 2017. September 2017 Deadline to submit to ISS completed Course Fee Applications to be GB approved in September and 6 Friday effective Spring 2018 27 Wednesday Beginning of Summer and Fall 2018 Schedule Building phase. ISS requests PTC (aka Rollover) October 2017 Distribution of MCCD_SR_3530 Proofing Department Class Schedule 1st Report and supporting 11 Monday reports, if applicable, (i.e., PCC_0060, Non Credit, etc.) Summer and Fall 2018. 11-11/3 Review MCCD_SR_3530 Proofing Department Class Schedule 1st Report Summer and Fall 2018 and (3.5 wks) submit revisions to Instructional Support Services’ Office, Administration Building. Please carefully review the following fields which most frequently are overlooked –  Course & Class Notes  Dates/Days/Times – verify day matches date  Class Fees – verify Governing Board approved amount and Fee Item Type  Room Assignments – verify same classroom is not assigned twice and/or confirm shared spaces  Enrollment Caps – verify cap does not exceed room capacity  Faculty Assignments – verify load, submit Adj Overload Approval Form (if applicable) & Instructor has completed new hire process  Grading Basis, if applicable  Last Date to Enroll, if applicable  Open Education Resources (OER, 0060 class note #), if applicable  Combined Sections – verify Major and Minors, confirm combined capacity aligns with class caps  Class Associations, if applicable – verify LECs and LABs are associated correctly.  Schedule Print Designation – verify if class is not to appear, default = available to general public  Multiple Start Dates (speak with your Dean) – exceptions must be made by appropriate Dean o Review multiple start dates and align with Flex Start Schedule  Special Cohorts – Identify class note # and/or Free Format (FF) Description: i.e., ACE (0034),

ISS/CS/Calendars/2018-2019/DC SB Calendar Summer & Fall 2018 and Spring 2019 Page 1 of 6 Rev. 10/11/2017 Class Scheduling Department Chairs Schedule Building Calendar Summer & Fall 2018 and Spring 2019

Due Date (Subject to Day Month & Activity Change) Hoop of Learning (0115), Learning Communities (0033 & FF), PC Prep Academy (0136)

Due Date (Subject to Day Month & Activity Change) November 2017 Deadline for submitting MCCD_SR_3530 Proofing Department Class Schedule 1st Report Summer 3 Friday and Fall 2018 revisions to Instructional Support Services’ Office, Administration Building. 6-9 Changes made in SIS by Schedule Builder to Summer and Fall 2018. (1 wk) Distribution of MCCD_SR_3530 Proofing Department Class Schedule 2nd Report Summer and Fall 13 Monday 2018. Review MCCD_SR_3530 Proofing Department Class Schedule 2nd Report and supporting reports, if 13-12/1 applicable, (i.e., PCC_0060, Non Credit, etc.) Summer and Fall 2018 and submit revisions to (2.5 wks) Instructional Support Services’ Office, Administration Building. December 2017 Deadline for submitting MCCD_SR_3530 Proofing Department Class Schedule 2nd Report Summer 1 Friday and Fall 2018 revisions to Instructional Support Services’ Office, Administration Building. 4-8 Changes made in SIS by Schedule Builder to Summer and Fall 2018. (1 wk) 4-8 Quality Control by Schedule Builder to Summer and Fall 2018. (1 wk) Distribution of PC_0100 Find a Class Display report End of Summer and Fall 2018 Schedule Building phase. 11 Monday Beginning of Summer and Fall 2018 Schedule Maintenance phase. - Edit and Submit COMs for new and existing Summer and Fall 2018 Class Schedule

Due Date (Subject to Day Month & Activity Change) January 2018 Deadline to submit to ISS completed Course Fee Applications to be GB approved in March and TBD TBD effective AY 2018-2019. 1-31 Spring 2018, Schedule Maintenance continued thru May 2018. February 2018 5 Monday Beginning of Spring 2019 Schedule Building phase. ISS requests PTC (aka Rollover) Distribution of MCCD_SR_3530 Proofing Department Class Schedule 1st Report and supporting 12 Monday reports, if applicable, (i.e., PCC_0060, Non Credit, etc.) Spring 2019. Review MCCD_SR_3530 Proofing Department Class Schedule 1st Report Spring 2019 and submit revisions to Instructional Support Services’ Office, Administration Building. Please carefully review the following fields which most frequently are overlooked –  Course & Class Notes  Dates/Days/Times – verify day matches date  Class Fees – verify Governing Board approved amount and Fee Item Type  Room Assignments – verify same classroom is not assigned twice and/or confirm shared spaces  Enrollment Caps – verify cap does not exceed room capacity  Faculty Assignments – verify load, submit Adj Overload Approval Form (if applicable) & Instructor has completed new hire process 12-3/2  Grading Basis, if applicable (3 wks)  Last Date to Enroll, if applicable  Open Education Resources (OER, 0060 class note #), if applicable  Combined Sections – verify Major and Minors, confirm combined capacity aligns with class caps  Class Associations, if applicable – verify LECs and LABs are associated correctly.  Schedule Print Designation – verify if class is not to appear, default = available to general public  Multiple Start Dates (speak with your Dean) – exceptions must be made by appropriate Dean o Review multiple start dates and align with Flex Start Schedule  Special Cohorts – Identify class note # and/or Free Format (FF) Description: i.e., ACE (0034), Hoop of Learning (0115), Learning Communities (0033 & FF), PC Prep Academy (0136)

Due Date (Subject to Day Month & Activity Change) March 2018 Deadline for submitting MCCD_SR_3530 Proofing Department Class Schedule 1st Report Spring 2 Friday 2019 revisions to Instructional Support Services’ Office, Administration Building.

5-14 Changes made in SIS by Schedule Builder to Spring 2019. (1.5 wks) Distribution of MCCD_SR_3530 Proofing Department Class Schedule 2nd Report and supporting 19 Monday reports, if applicable, (i.e., PCC_0060, Non Credit, etc.) Spring 2019. 19-30 Review MCCD_SR_3530 Proofing Department Class Schedule 2nd Report Spring 2019 and submit (2 wks) revisions to Instructional Support Services’ Office, Administration Building. Deadline for submitting MCCD_SR_3530 Proofing Department Class Schedule 2nd Report Spring 30 Friday 2019 revisions to Instructional Support Services’ Office, Administration Building. April 2018

2-6 Changes made in SIS by Schedule Builder to Spring 2019. (1 wk)

9-13 Quality Control by Schedule Builder to Spring 2019. (1 wk) May 2018 Distribution of PC_0100 Find a Class Display report End of Spring 2019 Schedule Building phase. 16 Monday Beginning of Spring 2019 Schedule Maintenance phase. - Edit and Submit COMs for new and existing Spring 2019 Class Schedule

ISS/CS/Calendars/2018-2019/DC SB Calendar Summer & Fall 2018 and Spring 2019 Page 6 of 6 Rev. 10/11/2017