Arizona Juvenile Detention Administrator’s Association

Meeting Minutes – May 11, 2011

Members Present

Jolene Hefner, Yuma County

Omar Villa, Santa Cruz County

Randy Sullivan, Navajo County

Denise Smith, Pinal County

Jill Sanchez- Coconino County

Dodie Ledbetter- Pima County

Kathy Coker- Gila County

Joyce Matthews- Apache County

Jim Milligan- Cochise County

Charles Adeleye- Maricopa County

Scharlene De Horney- Maricopa County

Paul Gabaldon- Yavapai County

Guests

Mark Koch – AOC

Jennifer Ortiz- AOC

Angie Flerchinger- AOC

Jeff Turney – ADJC

Oliver O’Hannon- ADJC

Teasie Colla- AOC

1 Welcome and Introductions

Omar called the meeting to order at 10:00 a.m.

Approval of Minutes/Treasurer’s Report

The February Minutes were approved as submitted. Randy made the motion to approve and Paul seconded the motion. The Treasurer’s report was approved. One pending invoice has not cleared the bank and two AJDAA fees are pending deposit. Jolene will check with the bank on feasibility of continuing to have both a checking and a savings account.

Agency Reports

AOC Update: Mark Koch introduced Jennifer Ortiz and Angie Flerchinger. Both will be involved in Detention Operational Reviews. He informed the group that the next Detention Academy will be May 24th -27th and currently 16 participants are scheduled to attend. AOC will be giving priority to first year employees for all future Detention Academies. The next academy will take place in November.

A Train the Trainer for Suicide Prevention has been scheduled for August 16th -19th. AOC will cover hotel and per diem.

Mark reported that a revision has been made in the Detention Standard I.A.2. - Hiring Qualifications. The revision allows counties more flexibility in the hiring requirements as it now only requires one of the following prior to employment: polygraph, psychological or drug test.

Detention operational reviews have been conducted in three counties and Mark reported that he has seen a recurring issue with strip searches mainly due to the interpretation of reasonable suspicion. Mark said that he has referred this to AOC legal for further review. The group discussed this at length and Mark said that he will keep us informed.

Detention Education Update: Teasie Colla informed the group that they will be partnering with ASU to provide some professional development to focus on the following: Collaboration with Probation; Pre Release Planning; and External Resources. She said that a Poster Board Session, which will act as the kick off for the program, is scheduled for that afternoon (May 11th) at 4:30pm. She said the goal of the program is to develop county specific models. ASU will develop a measurement tool to evaluate the results for each county.

She informed the group that awards would be given to recipients during Friday’s Luncheon, and that ACE would be providing lunch for the AJDAA meeting.

2 ADJC Update: Jeff Turney introduced Oliver O’Hannon, who may assist Jeff during future site visits. Jeff handed out information on the B Cycle inspections. These inspections will be scheduled in late June or early July.

He informed the group that parolee information will be entered into the ACJIS system. When a parolee has contact with the police, a Parole Officer will be required to make contact with that parolee within 5 days.

Jeff discussed some of the changes to the retirement systems, ARS and CORP. He educated the group on the different programs provided to committed youth: Fire Program and Cosmetology. He also gave the contact names (Laura Dillingham and Carol Worth) of the staff involved in the Global Scanning program ADJC is implementing.

Sub-Committee Reports

COPE/Detention Subcommittee: Paul stated that the subcommittee was currently focusing on enhancing the detention academy. They were reducing teaching time on some of the current curriculums to allow for additional lesson plans to be added to the academy. He reported the new training topics being developed included: Substance Abuse, Professionalism, and Workplace Conflict. The academy may also be expanded by 1 day once the new curriculums were completed.

Paul told the group that AOC would fund HWC through 2014, but that HWC Plus would not be funded by AOC. Counties, who were considering it, would have to find funding at the county level for HWC Plus.

Discussion Items

Time Keeping: Though the presenter, Jim Huffman, was not able to attend the meeting, the group discussed the Guard One-Time Keeping system. Currently, three counties are using this system, while other detention facilities are considering it.

Further discussion took place on county hiring practices and the Detention Standard involving the 1:8 ratio.

The next meeting will be held in Flagstaff in August. Date will be determined.

Randy moved to adjourn and Kathy seconded. Meeting was adjourned at 1:45 p.m.

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