The Meeting Was Called to Order at Approximately 5:30 P

COTTON TOWN BOARD MEETING June 1, 2016

The meeting was called to order at approximately 4:00 p.m. in the township office, followed by the Pled ge of Allegiance. Board members present were Supervisor Kourtney Kinsley, Supervisor Jamie Bowden, Supervisor Tim Randall by skype, Deputy Treasurer Bridget Kinsley, Treasurer Debbie Leppala, Deputy Clerk Megan Julin and Clerk Sandi Nelson. There were no guests or residents present.

Jamie Bowden motioned, supported by Kourtney Kinsley to approve the May 12, 2016 board meeting minutes as distributed. Kourtney Kinsley aye. Jamie Bowden aye. ALL IN FAVOR. MOTION C ARRIED.

The treasurer presented the cash control statement, schedule 1, and investments. GENERAL FUND: beginning balance $42,214.58; receipts $0.00; disbursements $7,779.48; ending balance $34,435.10 ROAD & BRIDGE FUND: beginning balance (-$24,931.19); receipts $231.83: disbursements $9,157.00; ending balance (-$33,856.36) FIRE FUND: beginning balance $1,183.49; receipts $0.00; disbursements $0.00; ending balance $1,183.49 CHRONICLE FUND: beginning balance $10,269.68; receipts $2,278.12; disbursements $1,201.00; ending balance $11,346.80 CEMETERY FUND: beginning balance $6,806.97; receipts $0.00; disbursements $0.00; ending balance $6,806.97 PARKS & REC FUND: beginning balance $17,785.16; receipts $60.00; disbursements $33,627.30; ending balance $(-$15,782.14) NON-LEVY REVENUE: beginning balance $24,321.67; receipts $713.82; disbursements $1.536.28; ending balance $23,499.21 CASH CONTROL BEGINNING BALANCE: $77,650.36 TOTAL RECEIPTS: $3,283.77 TOTAL DISBURSEMENTS: $53,301.06 CASH CONTROL ENDING BALANCE: $27,633.07 INVESTMENTS BEGINNING BALANCE: $133,074.25 INTEREST: $36.28 INVESTMENTS ENDING BALANCE: $133,111.17 TOTAL BALANCE ON HAND: 5/31/16 $160,744.24

Kourtney Kinsley motioned, supported by Jamie Bowden to accept the Treasurer’s Report as presented. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRI ED.

The Treasurer presented the claims list. Vendor Name Description Check # Amount Payroll Period End 5/31/2016 16882-16894 $ 4,472.51 PERA Retirement 16895 $ 549.90 Print Corp. Chronicle printing 16896 $ 370.00 Card Member Services Park supplies, flowers, website 16897 $ 538.52 Menards – Hermantown Supplies 16898 $ 65.02 Menards – Virginia Supplies 16899 $ 92.94 MATIT Property Insurance 16900 $ 3,778.00 St. Louis County Auditor Election equipment maintenance 16901 $ 359.51 Sam’s Club Kitchen supplies 16902 $ 58.48 Range Paper Paper products 16903 $ 205.96 Porky’s Building Supply Concrete 16904 $ 710.00 South Ridge Panthers Soccer Donation 16905 $ 500.00 Cotton Post Office Chronicle Mailing 16906 $ 160.00 Debbie Leppala Mileage 16907 $ 91.80 Megan Julin Mileage 16908 $ 28.08 Norman Peterson Mileage 16909 $ 63.72 Lake Country Power Electric 6161 $ 313.78 Arvig Telephone/Internet 6162 $ 194.24 Internal Revenue Service Federal Withholdings June 6163 $ 960.17

Total For Period $13,511.85 Jamie Bowden motioned, supported by Kourtney Kinsley to approve and sign the claims list for #16882 – 16909 including debit #6161, 6162, and 6163 totaling $13,511.85 to pay the Bills For Pay- ment as presented. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED. Page 2 of 3

Correspondence: STATE OF MN OFFICES AUDITOR: Fire Fighters Relief*, E-Update, Pension Division Newsletter DEPT. OF HEALTH: Inspection Report* DEPT OF PUBLIC SAFETY: FEMA* ST. LOUIS COUNTY OFFICES ADMINISTRATION: ATV Ordinance AUDITOR: Automatic payment LAND & MINERALS: Classification of State tax forfeited land* PLANNING: Program requalification* MN ASSOC. OF TOWNSHIPS: Membership cards*, summer short course schedule* MN ASSOC. OF TOWNSHIPS AGENCY: Consolidated liability coverage changes* ST. LOUIS COUNTY ASSOC OF TOWNSHIPS: Minutes WICK & ASSOCIATES, INC: Ditching* CENTRAL ST. LOUIS COUNTY FAIR: Contribution request LAKE COUNTRY POWER: Notice of Capital Credit Allocation IREA: Membership* COTTON AREA BASEBALL CLUB: Thank you ULINE: Thank you SERVSAFE: Training TOWNSHIP INSIDER USDA RURAL DEVELOPMENT COTTON CHRONICLE *AGENDA ITEMS

OLD BUSINESS Security Cameras: Kourtney Kinsley presented a proposal including two different options. Tim Ran- dall motioned, supported by Jamie Bowden to accept Kourtney Kinsley’s proposal and purchase the 4 camera security system including installation for a total cost of $1,305 and to sign resolution #16-109 Authorizing Work Project With Interested Officer. Jamie Bowden aye. Tim Randall aye. MOTION CARRIED. Kourtney Kinsley abstained.

CONTINUUM Roads: Pioneer Lake Road Ditching; Bryan Tracy will be calling with prices for culverts. A certified letter describing details of this project will be sent to the residents of Pioneer Lake Road. Moberg Road Ditching; Kourtney Kinsley motioned, supported by Jamie Bowden to approve Wick & Asso- ciates proposal for the ditching project on Moberg Road and must provide the town with a certificate of insurance. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MO - TION CARRIED. Gravel Loading; Kourtney Kinsley motioned, supported by Jamie Bowden any request for over ten yards of class 5 gravel needs board approval or hire a contractor with proper insur - ance. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED. Dust Control; Jamie Bowden motioned, supported by Kourtney Kinsley to have TriMark Industrial, Edwards Oil, place 15,000 gallons of magnesium chloride at $0.775 per gallon on the roads at the end of June. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED. A letter with the roads listed and maps will be sent to Edwards Oil. Mowing; Jake’s Grading will mow the roadsides in mid to late July.

Community Center: Waiting for AR Masonry to come and pour the curbed slab for the garage oil tank. Kourtney Kinsley will take care of the tree limb. Paving the backlot was tabled.

Park: IRRRB will be contacted to see if they would like to have a ribbon cutting ceremony for the new equipment.

Cemetery: The Board approved to purchase a rain barrel for the cemetery. Page 3 of 3

Meetings: St. Louis Cty. Clerk’s Election Training June 27th. MN Assoc. of Townships Short Course June 30th.

NEW BUSINESS St. Louis County: Lands & Minerals; The Cty. Board has reclassified State tax forfeited properties to non-conservation. The Town Board has no response and it will be deemed approved. Planning Dept; The Joint Cooperation Agreement (JCA) will automatically renew unless the Town terminates agree - ment. The partnership helps access funding from CDBG, HOME, & ESG programs. The Board will continue with the JCA.

State of MN: Auditor; Notice of overdue Cotton Relief Assoc. reporting information. Kourtney Kins - ley will contact the Fire Fighters Relief Assoc. regarding forms. Dept. of Health; Gary Collyard, MDH, inquired as to how the community center was used. Most events are private events except the VFW Bingo. Discussed dropping the food license and having special event food license for events that are not private. After discussion the board decided to supply the food license for the building as it is now. FEMA; Received the last payment from the State regarding the 2012 flooding.

Central St. Louis County Fair: Kourtney Kinsley motioned, supported by Jamie Bowden to make a contribution to the Central St. Louis County Fair in Meadowlands. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED.

IREA: Received an invitation to join the Iron Range Economic Alliance. The Board is not interested in being a member at this time.

MN Assoc. of Townships: Received Short Course agenda and membership cards.

MN Assoc. of Townships Agency: Updated insurance.

As there was no further business, Jamie Bowden motioned, supported by Kourtney Kinsley that the meeting be adjourned at 5:30 p.m. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED.

Respectfully submitted,

______Approved:

______Town Chair ______Date