Resolution Meeting Data Sheet

Instructions:

The Bureau of Special Education (BSE) and the Bureau of Early Intervention Services (BEIS) have general supervisory authority for enforcement of the Individuals with Disabilities Education Act (IDEA), including the Act’s resolution meeting requirements. As part of that responsibility, these Bureaus monitor the Preschool Early Intervention Program/LEA’s compliance with all statutory requirements pertaining to the resolution meeting process through review of the information provided on this form.

In addition to the Bureau’s use of this data for compliance purposes, The Office for Dispute Resolution (ODR) requires the information for federally-mandated statistical compilation, and the hearing officer requires the information for timeline purposes. Therefore, for all three reasons, it is essential that the LEA complete and return this form in accordance with timeframes set forth within the document. Late submission of the form may result in the Preschool Early Intervention Program/LEA being contacted by BSE or BEIS. After the form is completed, please email it to the Office for Dispute Resolution; the hearing officer; and the parent or counsel.

The Resolution Meeting Data Sheet applies only to parent-initiated due process hearings under IDEA. LEA-initiated hearings and hearings pertaining solely to Chapters 15 and 16 of the regulations do not have resolution meeting requirements.

Resolution Meeting Data Form Rev. 6/2013 Child/Student Name:

LEA or Preschool Early Intervention Program:

LEA Intermediate Unit Number:

ODR File No. :

Date LEA or Preschool Early Intervention Program received notice of parent’s due process complaint:

I. Resolution Period Data

1. Please answer these questions if a Resolution Meeting was scheduled and held. If not, skip this question and proceed to question 2.

a. Date of resolution meeting*

* In order to be in compliance with the regulation, the date in (a) must be within 15 days of the LEA or Preschool Early Intervention Program receipt date of the due process complaint notice. If not, please explain:

b. The LEA or Preschool Early Intervention Program makes the following assurances:

 Relevant members of the student’s IEP team were present at the meeting in accordance with 34 C.F.R. §300.510(a)(1).

Resolution Meeting Data Form Rev. 6/2013 Yes No

If no, please explain:

 The meeting included “a representative of the (LEA/Preschool Early Intervention Program) who has decision-making authority on behalf of (the LEA)” in accordance with 34 C.F.R. §300.510(a)(1)(i). Yes No

If no, please explain:

 Regarding attorneys at the resolution session, 34 C.F.R. §300.510(a)(1)(ii):

Attorneys participated at the request of both parties; OR

Parents did not request participation of an attorney, and therefore LEA or Preschool Early Intervention Counsel was not present; OR

Parent attorney participated but LEA or Preschool Early Intervention Program Counsel did not.

c. What was the result of the resolution meeting? (Select one)

Full resolution reached at the meeting.

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of the resolution meeting.

Resolution Meeting Data Form Rev. 6/2013 Partial resolution reached at the meeting.

Preliminary agreement reached at the resolution meeting, or the parties are continuing settlement discussions during the resolution period. The parties will finalize the agreement in its entirety during the 30- day resolution period.

Preliminary agreement reached at the resolution meeting, but parties cannot finalize the agreement in its entirety during the 30-day resolution period.

Note: When the parties are unable to resolve the matter in its entirety during the 30-day resolution period, due process proceedings will commence at the expiration of the resolution period unless the due process hearing request is withdrawn. Any settlement agreement occurring or finalized after the expiration of the 30-day resolution period does not constitute a resolution meeting agreement, but rather a private settlement agreement between the parent and the LEA or Preschool Early Intervention Program.

No resolution agreement was reached.

Resolution Meeting Data Form Rev. 6/2013 After the resolution meeting started, but before the end of the 30- day resolution period, the parties agreed in writing that no agreement was possible.

The date of the written agreement was

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of the date upon which the non-agreement document was signed by both parties, but in no event will the form be returned later than three (3) business days following the expiration of the 30-day resolution period.

2. Please answer these questions if the resolution meeting was not held.

The resolution meeting was not held for this reason:

Both parties agreed in writing to waive the resolution meeting on

You have completed the form. Please sign and return the form to ODR, the hearing officer, and parent or counsel within three (3) business days of the waiver date.

Parent withdrew the request for due process.

You have completed the form. Please sign and return the form to ODR, the hearing officer, and parent or counsel within three (3) business days of the parent’s withdrawal.

The case settled prior to the expiration of the 15-day time period.

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of the settlement date.

The 30-day resolution period has ended; parent(s) has declined to participate in the resolution meeting after reasonable efforts have been made and documented in accordance with 34 CFR § 300.322 (d).

Resolution Meeting Data Form Rev. 6/2013 You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days following the expiration of the 30-day resolution period.

The parties chose mediation in lieu of the resolution meeting.

Proceed to question 3.

3. For parties who chose mediation in lieu of a resolution session, what was the outcome?

Agreement reached on all issues.

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of the mediation, but in no event more than three (3) business days following the expiration of the 30-day resolution period.

Partial agreement reached at mediation.

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of the mediation, but in no event more than three (3) business days following the expiration of the 30-day resolution period.

After the mediation started, but before the end of the 30-day period, the parties agreed in writing that no agreement was possible. The date of the written agreement was

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of the date upon which the non-agreement document was signed by both parties, but in no event more than three (3) business days after the expiration of the 30-day resolution period.

Resolution Meeting Data Form Rev. 6/2013 Preliminary agreement was reached at the mediation session, or the parties are continuing settlement discussions during the resolution period. The parties will finalize the agreement in its entirety during the 30-day resolution period.

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of complete resolution of this matter, but in no event more than three (3) business days after the expiration of the 30-day resolution period.

Preliminary agreement reached at mediation, but parties cannot finalize the agreement in its entirety during the 30-day resolution period.

Note: When the parties are unable to resolve the matter in its entirety during the 30-day resolution period, due process proceedings will commence at the expiration of the resolution period unless the due process hearing request is withdrawn. Any settlement agreement occurring or finalized after the expiration of the 30-day resolution period does not constitute a resolution meeting agreement, but rather a private settlement agreement between the parent and the LEA or Preschool Early Intervention Program.

You have completed the form. Please sign and return the form to ODR, the hearing officer, and the parent or counsel within three (3) business days of the mediation, but in no event more than three (3) business days after the expiration of the 30-day resolution period.

The parties agreed in writing to continue the mediation at the end of the 30-day resolution period.

Note: If later the parent or public agency withdraws from the mediation process, the 45-day timeline begins the next day.

Date of written agreement:

You have completed the form. Please sign and return the form to ODR, the hearing officer and the parent or counsel within three (3) business days of the

Resolution Meeting Data Form Rev. 6/2013 signed agreement, but in no event more than three (3) business days after the expiration of the 30-day resolution period.

No agreement was reached at mediation.

You have completed the form. Please sign and return the form to ODR, the hearing officer and the parent or counsel within three (3) business days of the mediation, but in no event more than three (3) business days after the expiration of the 30-day resolution period.

4. Comments: [If there is pertinent information about this case not otherwise captured on this form, please provide it here]:

[Print name of person completing form]

[Title of person completing form]

[Phone number of person completing form]

[Email address of person completing form]

______

Resolution Meeting Data Form Rev. 6/2013 [Signature of person completing form] [Electronic signature acceptable]

______[Date]

For ODR Internal Purposes Only Initials/Date

Received by ODR:

Excel entry:

Database Entry:

Forward to Case Manager:

To BSE:

Resolution Meeting Data Form Rev. 6/2013