Chairperson: Amy Lammey, Mower County s3

Chairperson: Amy Lammey, Mower County Vice Chair: Michael Peterson, Winona County Recorder: Jennifer Cable, Prairie Island Indian Community Steele County – July 10, 2015 – 10 am Face-To-Face Meeting

1. Call to Order - 10:10 am 2. Roll Call (see sheet) 3. Approve previous minutes – Motion by Olmsted County, second by Winona County. Motion carried. 4. Approve current agenda with addition of 7a. 2016 Dues Assessment and 7b. Move Meetings to Mower County for October, November, and December. Motion by Dodge, second by Winona. Motion carried. 5. Financials and Grants a. Olmsted County Planner Grant – Judy not in attendance, but financial statements were send out ahead of time by Amy. It was noted that the City of Rochester still needs to pay the original $1000 in dues b. 2015 Payments – Just received invoice from Region Nine and still need to review for next meeting 6. Old Business a. By-laws -- Olmsted County – Kevin from Fillmore County stated that the Fillmore County Attorney looked at the by-laws and approved them. Olmsted County will ask their attorney to review them as well. b. Region Nine Update – Scott Reiten (NOTE-This report may not be complete, feel free to let me know what I missed. He talks so fast!) i. Sheltering Workshops/Shelter Management Training – First of all, these are 2 different things. A) The workshops are to be in each county. Please sign up with Scott soon. B) The Management Training is sub-regional. ii. Mass Care Planning – Look at who from your county should be at training. Is to fulfill Item #33 in MNWALK. Sheltering forms will be on JPB website (Red Cross is letting us use their forms). iii. Strategic Plan – Scott recently met with the Strategic Planning Committee and worked to complete the first draft. iv. Family Assistance Center – Had workshop and are now in limbo on what to do next. Have a drill? Who to invite? Where to have? He might discuss with Strategic Planning Committee for ideas. v. Resource Management-Identisys – Completed first training session. He needs to schedule more training sessions in the 2nd and 3rd quarters. The manual is 95% complete. SAS is changing licensing from 5 licenses to 30 users. They will send the invoices to Scott AND Judy Indrelie. vi. Regional THIRA now called “Preparedness Report” – In August Scott will be working as a group with the state, RPC’s, and regional planners. He plans to have a Preparedness Plan workshop. He is also considering forming a committee. Either a new committee or sub-regional committee. He will use the tornado scenario we talked about at the last JPB meeting. This will start in October and will be the lead off to more drills and exercises in the next few years. 7. New Business a. 2016 Dues Assessment – currently over $31,000 in dues. We’re not sure how much insurance to cover the regional equipment will be and maintenance for Identisys is covered with these dues. Voted to assess $1,000 dues for each member. Motion by Winona, second by Nicollet. Discussion followed stating we need to clarify in the by- laws specific uses for annual dues. Motion carried with no votes by Prairie Island and Steele. b. Move Meeting to Mower County for October, November, and December – Motion by Dodge, second by Winona. Motion carried. August meeting will be combined with HSEM Quarterly in Rochester and September’s meeting will be at Breezy Point during the AMEM Conference. 8. SE Minnesota Disaster Health Coalition SEMNDHC Update: Jones/Lammey – no report 9. SC Minnesota Healthcare Coalition: Weller – no report 10. HSEM Update: Mark Marcy – EMPG is now open for applications. Houston County is not yet back receiving EMPG, but is working towards getting it. Next quarterly meeting is August 6th in Rochester at 0930. Mark will send place and agenda later. He asked if we would send suggestions for topics we’d like to have at quarterly meetings. 11. AMEM Update: Diane Richter-Biwer – Registration for AMEM Conference is open. The Board is hoping to have a new person lined up to take Jim Halstrom’s position as Executive Director before the conference so that person can shadow Jim. Board voted to allow the National Weather Service to have a liaison to the AMEM Board. 12. Legislative Update: Johnson – no update 13. Walk-in’s – The Sheriff’s Association is looking at having it but were unsure of the costs. Discussion was that the training was not expensive, but the kit was the expensive part. Jennifer Cable will send info to all EM’s. 14. Adjourn – Motion by Dodge, second by Freeborn. Motion carried. Adjourned at 1047.

Respectfully submitted, Brenda Wodele, Wabasha County

2015 Meeting Schedule: May 7th (During HSEM Quarterly Meeting)

June 5th July 10th (July 3rd- Holiday) August 6th (During HSEM Quarterly Meeting) September 21st – AMEM October 2nd November 6th December 4th