Process for Generating FY 2002 Third Quarter Billing Information

IEEE Electronic Copyright

Revision: 1.2

IEEE 445 Hoes Lane Piscataway, NJ 08854, USA

January 25, 2013 IEEE Electronic Copyright Page i of 7

Change History: Ver Date Changed By: Comments 1.0 Q1 2004 IEEE Initial memo by Doug Gischlar 1.1 2/5/2004 IEEE Doug Gischlar 1.2 1/25/2013 IEEE Suman Upadhyay

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Table Of Contents 1 Overview______1 1.1 The Need For Electronic Copyright______1 2 Implementation______1 2.1 Referrer (Source)______1 2.2 Copyright System______2 2.2.1 Registered URL______2 2.3 Document______3 2.4 Updating Remote Sites______3 2.5 Return URL______3 3 Support______3

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1 Overview

1.1 The Need For Electronic Copyright

Currently, copyrights are fulfilled via a manual process. IEEE staff and volunteers are responsible for distributing the copyright form to the appropriate authors. The group also keeps track of papers which have not transferred copyright.

2 Implementation Figure 1 depicts the participants involved in Electronic Copyright. As shown the referrer hosts the metadata, which contains a link to the copyright web site. The source metadata is passed to the Electronic Copyright via https. The user then completes the copyright process to create a PDF document.

Copyright System Document Referrer Registered URL Copyright Metadata PDF Copyright.ieee.org

In-bound post Copyright Process

Connecting Site

Update Copyright in Database

Figure 1 - Definition of Terms

2.1 Referrer (Source) In the source metadata the referrer must construct a form with the appropriate parameters. An example form is shown below. Parameter names are case sensitive.

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For testing please post to: https://ecopyrightqa-beta.ieee.org/ECTT/IntroPage.jsp

Please be advised that if your customers are behind a firewall or proxy, this process will not work. Please instruct your authors accordingly.

Do not forget to point to the production URL (https://ecopyright.ieee.org/ECTT/IntroPage.jsp) when testing is complete.

Name Description Type Length PubTitle Publication title that the paper will appear. Varchar 4000 ArtTitle Article Title. Varchar 4000 AuthName Authors of the paper. Varchar 4000 ArtDate Date that the article was accepted for publication. Varchar *Format ArtId Unique article identifier. Varchar 30 ArtSource Each referrer site will be assigned a unique three- Char 3 ** letter code. AuthEmail Authors e-mail address. Varchar 500 *** rtrnurl URL referring back to the source web site. Varchar 500

*Format – “mm/dd/yyyy” hours in military. **ArtSource – Three character acronym created by the IEEE. *** Only the e-mail of the author connecting is required. If more then one author has written the paper then you can pass multiple e-mails separated by commas.

2.2 Copyright System The Copyright Web Site will walk the submitter through a process that will ensure the user signs the correct copyright form.

2.2.1 Registered URL All web sites that wish to link to the Electronic Copyright will be registered as trusted sites.

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2.3 Document A PDF copyright document will be created and stored on the file system. The user will have the ability to download the document.

2.4 Updating Remote Sites The servlet that creates the PDF will also send a request to a URL provided by the connecting site. The URL will pass along the unique identifier and copyright type. The values for the copyright are:

1) CRWN – Crown Government 2) USG – US Government 3) US – Regular Copyright 4) EU- Europeon Union 5) CC- Creative Comment (Available to IEEE OA and Hybrid Journals) 6) PEND – Pending

The Update URL and Return URL provide different functions. The Update URL is a handshake to the connect site to update a file or database. This is executed using the Java URLConnection class. This occurs within the servlet that creates the PDF copyright. This guarantees that both systems are in check. The Return URL described below is a destination once the form is complete. It is risky to have this URL update the connect site. The user may complete the copyright process and close the browser window before clicking back to the originating site. This would allow for inconsistencies.

"updateurl?ArtId=" + val1+ "&CopyType=" + val2

Note: Since the URLConnection class reads the content from a page into a string buffer, your update URL must print something back to the screen or the page will not execute.

2.5 Return URL When the form is submitted a URL will be passed along. This URL will allow the Electronic Copyright to take the user back to the appropriate page on connecting site.

2.6 eCF Administrative Tool for volunteers You can register for our eCF Administrative Tool for volunteers. There is a report tool that will let you run customizable reports for your publication. Please fill out the registration form at https://ecopyright.ieee.org/copyrights/registration.jsp

3 Support If you have any questions on how to implement Electronic Copyright please contact Isabella Didonato at 732-562-6841 or by e-mail at [email protected]