Minutes of the Regular Board Meeting Held January 10, 2007, at Simons Middle School at 7:00 P

Minutes of the regular board meeting held August 14, 2013, at Central Office at 7:00 pm.

Members present were Ed Ward, Roy Gray, Jamie Collinsworth, Mike Ishmael and Heather Crump.

The meeting was called to order by Mr. Collinsworth.

A moment of silence was held.

Pledge was led by Mr. Ishmael.

Mr. Collinsworth welcomed guests.

ORDER #17 – APPROVAL OF MINUTES

Motion was made by Gray and second by Ishmael to approve minutes of the July 10, 2013 regular meeting and July 25, 2013 called meeting of the Fleming County Board of Education as presented. Motion was approved on a vote of 5 yes; 0 no.

Gary Shannon spoke to the board regarding the FCHS bowling team.

The updated personnel report was distributed by Mr. Price.

Mrs. Gooding presented an Unbridled Learning Report.

No board action was taken for reports/monthly updates.

ORDER # 18– FINANCIALS

The July 2013 Monthly Financial Report was distributed and presented by Bodie Stevens.

The payment of claims was enclosed for review.

Motion was made by Ward and second by Ishmael to approve the financial report and payment of claims as presented. Motion was approved on a vote of 5 yes; 0 no. ORDER #19 – CONSENT AGENDA ITEMS

A. Fund Raiser Requests

1. FCHS track & cross country 5-K; 2. FCHS National Honor Society & band candy suckers sales;

3. FCHS Band jewelry & food booth at Goddard Covered Bridge Festival;

4. Hillsboro Elementary book fair;

5. Hillsboro Elementary bake sales;

6. Hillsboro Elementary gym/cafeteria rental;

7. Hillsboro Elementary shirt sales;

8. Hillsboro Elementary juice/snack sales;

9. Hillsboro Elementary school pictures;

10. Hillsboro Elementary STLP bake sale;

11. Hillsboro Elementary yearbook sales;

12. Hillsboro Elementary fall festival;

13. Hillsboro Elementary PTA chili supper, auction & royalty at fall festival;

14. Hillsboro Elementary PTA dances;

15. FCHS cheerleaders bed sheet sets sales;

16. FCHS cheerleaders panther wear sales;

17. FCHS cheerleaders scented candle sales;

18. FCHS cheerleaders mums flower sales;

19. Flemingsburg Elementary t-shirt sales;

20. Ewing Elementary book fair;

21. SMS jeans day;

22. SMS ticket sales at athletic events;

23. SMS concession sales at home games; 24. FCHS volleyball boosters apparel sales;

25. FCHS volleyball youth camp;

26. FCHS athletics football/basketball game program;

27. FCHS athletics concession sales;

28. FCHS athletics gate sales at athletic events;

29. FCHS volleyball concessions for home games;

30. FCHS football quarter auction;

B. Trip Request

1. FCCLA State Executive Council Meeting at Barren River State Park Lodge on August 22-23, 2013

(requested by Karlyn Vice)

Motion was made by Ishmael and second by Gray to approve the consent agenda items as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #20 - FACILITIES PROJECTS

A. Construction Report

B. Approval of Payment to G. Scott & Associates as indicated below and enclosed for your review:

1. Hillsboro Elementary School Construction/($19,596.69);

C. Approval of Payments to BEX Construction, Inc. as indicated below and enclosed for your review:

1. Ewing Elementary School Construction/Payment #23 ($279,328.12);

2. Hillsboro Elementary School Construction/Payment #17 (9,245.50);

D. Approval of Payment to Trace Creek Construction as indicated below and enclosed for your review:

1. Simons Middle School Construction/Payment #4 ($486,392.40);

E. Approval of BG-4 Forms for Ewing Elementary School as indicated below and enclosed for your review: 1. Submit BG-4 forms to KDE to close out the Ewing Elementary Purchase Orders for Ferguson (61120047-00 - $178,928), Panelfold, Inc. (61120034-00 - $20,376), Sherwin Williams (61120030-00 - $11,250), Ken API (61120031-00 - $18,000), Nevco Scoreboard Co. (61120042-00 - $6,529), Porter Athletic (61120043-00 - $5,390), Air Mechanical Sales (61120046-00 - $32,330), Storagecraft (61120037-00 - $11,112), Interkal LLC (61120041-00 - $26,354), Spohn Associates Inc. (61120016-00 - $30,212), Schiller Hardware (61120036-00 – $10,305), Best Blind & Shade (61120039-00 - $6,768.42) and ASI Signage (61120033-00 - $6,718.00) as presented;

F. Approval of Construction Change Orders for Ewing Elementary School and Simons Middle School as indicated below and enclosed for your review:

1. Accept proposal from BEX Construction in the amount of $547.99 to install heat tape to the sewage pumps to avoid possible freezing in winter months per the Owner’s request, to approve the payment of this change from contingency funds, and approve the issuance of a Construction Change Directive;

2. Accept proposal from BEX to add six (6) fire alarm devices required by Building Inspector for a cost of $3,766.25, to approve the payment of this change from contingency funds, and approve the issuance of a Construction Change Directive;

3. Accept proposal from Trace Creek to provide wood trim and gutter work at the deteriorated conditions as discovered at Simons Middle School on a time and materials basis in the amount of $136,016.57. Approve payment of this change from contingency funds and approve a Construction Change Directive to allow Contractor to proceed with this work immediately to accommodate the tight construction schedule;

G. Approval of Residual Funds

1. Rescind the original BG-1 for BG 10-145 ($189,830) and 10-146 ($156,800). Both of these BG-1 funds were included in the funds for BG 10-184. The original BG-1 should also be rescinded for BG 10-184; this will allow the Board to access approximately $346,630;

Motion was made by Ward and second by Ishmael to approve the Facilities Items as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #21 – STUDENT FEES Motion was made by Gray and second by Crump to approve student fees for all schools as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #22 – CONTRACT WITH LICKING VALLEY HEAD START

Motion was made by Ward and second by Gray to approve contract with Licking Valley Head Start for school year 2013-2014 as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #23 – DISTRICT WELLNESS COMMITTEE

Motion was made by Gray and second by Ishmael to approve members of the District Wellness Committee as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #24 – FOOD SERVICE SEMI-ANNUAL REPORT

Motion was made by Ward and second by Ishmael to approve food service semi- annual report as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #25 – SCHOOL NUTRITION BIDS

Motion was made by Gray and second by Ishmael to utilize KPC bid services for School Nutrition purchases for the 2013-2014 school year. Accept Modern Food as the dairy product vendor using firm price with coolers for the 1/2 pint cartons of 1% white and fat free strawberry and chocolate. Accept Klosterman Baking Company for bread products and Gordon Food Service as Prime Vendor and also USDA Food Delivery services as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #26 – SUBSTITUTE COOKS FOR SCHOOL YEAR 2013-2014

Motion was made by Ward and second by Ishmael to approve the use of substitute cooks for school year 2013-2014. Motion was approved on a vote of 5 yes; 0 no.

ORDER #27 – DISCLOSURE OF FREE AND REDUCED PRICE INFORMATION AGREEMENT

Motion was made by Ishmael and second by Crump to approve the disclosure of free and reduced price information agreement for school year 2013-2014 as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #28 – MEDICAL LEAVE OF ABSENCE Motion was made by Gray and second by Ward to approve a medical leave of absence from an employee as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #29 – SURPLUS PROPERTY AT EWING ELEMENTARY

Motion was made by Gray and second by Ishmael to approve declaring the old Ewing Elementary building and property surplus. Motion was approved on a vote of 5 yes; 0 no.

ORDER #30 – EMERGENCY READING OF GRADUATION REQUIREMENTS POLICY

Motion was made by Ishmael and second by Crump to approve emergency reading of Graduation Requirements policy as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #31 – 2013-2014 AMENDED MASTER BELL SCHEDULES FOR SMS & FCHS

Motion was made by Ishmael and second by Crump to approve 2013-2014 amended master bell schedules for Simons Middle School and Fleming County High School as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #32 – EMPLOYEE BENEFIT GUIDELINES

Motion was made by Ward and second by Ishmael to approve Employee Benefit Guidelines as presented. Motion was approved on a vote of 5 yes; 0 no.

ORDER #33 – CERTIFIED EVALUATION APPEALS PANEL

Motion was made by Crump and second by Gray to approve appointing one certified employee (Melissa James) and one alternate (Bonnie DeAtley) to serve on the Certified Evaluation Appeals Panel for the next 2 years. The Board appointee shall chair the Appeals Panel. Motion was approved on a vote of 5 yes; 0 no.

Joy Gooding informed the board on the revised illustration for standards-based grading.

Superintendent Price gave a presentation on property tax option for 2013-2014 school year in consideration of board action to declare official tax rate. They set a public hearing for tax rates.

Superintendent Price informed the board of the Declaration of Reduction in Force.

ORDER #34 – COMMUNITY TRUST BANK FORMS Motion was made by Ishmael and second by Gray to approve that the Fleming County School Board of Education authorizes Thomas G. Price, Superintendent and Bodie Stevens to sign any and all paperwork related funds at the Community Trust Bank belonging to the Fleming County Board of Education until further notice. Motion was approved on a vote of 5 yes; 0 no.

ORDER #35 – ATHLETIC DIRECTOR POSITION

Motion was made by Gray and second by Crump to approve that the Fleming County Schools position for a full-time district athletic director be abolished and approve an item on the Fleming County Schools Supplemental Salary Schedule for payment of a stipend for the district athletic director with the amount of the stipend to be negotiated by the Superintendent at the time of the assignment of duties. Motion was approved on a vote of 5 yes; 0 no.

ORDER #36 – ADJOURN

Motion was made by Gray and second by Ward to adjourn. Motion was approved on a vote of 5 yes; 0 no.