Project Preparation Grant(Ppg) Request

REQUEST FOR PROJECT PREPARATION GRANT (PPG) PROJECT TYPE: MEDIUM-SIZED PROJECT THE GEF TRUST FUND

Submission date: March 30, 2010

GEF PROJECT ID1: GEF AGENCY PROJECT ID: COUNTRY(IES): Small Island Developing States (SIDS) and Low Forest Cover Countries (LFCCs) PROJECT TITLE: SFM – Facilitating financing for Sustainable Forest Management in SIDS and LFCCs GEF AGENCY(IES): UNEP OTHER EXECUTING PARTNER(S): UN-DESA / United Nations Forum on Forests Secretariat (UNFFS) GEF FOCAL AREA(s): Medium-sized ProjectBiodiversity and Land Degradation GEF-4 STRATEGIC PROGRAM(s): SFM-SP4; SFM-SP7 NAME OF PARENT/PROGRAM/UMBRELLA PROJECT (if applicable): Sustainable Forest Management

A. PROJECT PREPARATION TIMEFRAME Start date of PPG July 2010 Completion date of PPG December 2010

B. PAST PROJECT PREPARATION ACTIVITIES ($) n.a / none

C. PROPOSED PROJECT PREPARATION ACTIVITIES ($) Describe the PPG activities and justifications:

Component I activities and outputs have already been designed in coordination with a consultant hired through funds raised by the UNFF Secretariat. No additional PPG preparation is required for this component.

1. Preparation of partnership networks & workshops (Component II) – 4 regional workshops will be organized in the period July 2010 to July 2011 which involves the following project design preparations: (i) consultations and reaching agreement with countries on partnership networks justified through logical, strategic and economic criteria on choice of countries & setting workshop venues in targeted countries (2 SIDS and 2 LFCCs) and; (ii) identifying participants to each workshop among donors, local stakeholders and national/international experts on SFM, with special attention paid to reaching out to other sectors and overarching issues (e.g.,, finance); and (iii) determining participants awareness levels through questionnaire, as well as knowledge and information access issues to be tackled, leading to a tailor-made agenda for each workshop, bearing in mind the overall objectives of Component II (sharing ownership of the project with local stakeholders and getting feedback on the studies produced in Component I).

2. Preparation of a communication strategy (Component III) – Component III will consist in integrating discussions and feedback from the workshops on the 11 papers into final versions and diffusing the knowledge to stakeholders and decision-makers, both among donor organizations and within the SIDS and LFCCs partnership network. The following points will require particular attention in preparation towards the communications strategy: (i) setting target audiences (donors, governments, which ministries/agencies, research partners, non-governmental organizations etc.), (ii) assessing baseline

1 Project ID number will be assigned by GEFSEC. If PIF has already been submitted, please use the same ID number as PIF.

PPG-March 10.doc 1 awareness levels of these audiences with regards SFM and enhanced financing options (iii) identifying the most effective media & materials of communications and its associated budget requirements for the MSP, including on types of support for the Component I publications (including brochures, web-based information, full-length publications), and (iv) the languages of communications according to the specific messages conveyed as well as targeted audiences.

3. Setting of the Overarching Programme Strategy towards synergies, replication and sustainability – Some conceptual elements needed to attain replication and sustainability which emerge from Component I and/or are not specific to single components will be defined, notably in terms of mutual-beneficial linkages or coordinating the project with other ongoing SFM-related processes, especially (i) the Ad Hoc Expert Group on Finance2 and how the two processes can be harmonized and feed into each other, (ii) REDD+ programs such as UNREDD and FCPF (WB) to benefit from national and international financing mechanisms, and (iii) the International Year of Forests (2011), The latter could be of particular use in contributing to the dissemination of results obtained in the second half of that year as part of Component III. Potential partners will also be identified by pinpointing synergistic opportunities with projects or activities carried out by other stakeholders on related issues (e.g., UNCCD Secretariat, The Global Mechanism).

4. Project (proposal) preparation. This component will involve compiling, analyzing and consolidating the findings into a project logframe, workplan, budget including co-finance, incremental cost analysis, staffing plan, and GEF & UNEP project proposal documents.

5. Design of project Monitoring and Evaluation plan. It is a GEF and UNEP requirement to establish a fully-fledged M&E Plan including baselines of indicators on both progress as well as performance impact monitoring systems, midterm and project completion targets, as well as setting procedures for terminal evaluation List of Proposed Project Output of the PPG Activities Project Co-financing Total Preparation Preparation (b) c = a + b Activities Amount (a) 1. Preparation of - Country partnership networks 15,000 10,000 25,000 workshops - List of participants among forest- (Component II) & finance related stakeholders in SIDS and LFCCs - Decision on location of each workshop - Baseline awareness levels set; knowledge and information access barriers of participants known (see M&E) - Draft agenda for each workshop 2. Preparation of a - Identification of target audiences 10,000 15,000 25,000 communication strategy - baseline awareness levels (Component III) measured - Identification of communication materials (fact sheets for policy makers, articles for academia; stories and statistics for the media);

2 The UNFF9 Special Session Resolution on the Means of Implementation of Sustainable Forest Management, adopted on 30 October 2009, decided the creation of (i) the Facilitative Process for implementing SFM, of which this project is currently the core component, and (ii) an Ad Hoc Intergovernmental Expert Group with a view to steer activities on SFM Finance in the period leading up to the 10th Session of the UN Forum on Forests.

PPG-March 10.doc 2 of means of disseminating knowledge using events linked to the International Year of Forests (2011); and building on additional communication events, e.g.¸ workshops, to reach out to local stakeholders; - Identification of languages for communications and report translations 3. Building a holistic - Identification of synergistic 5,000 5,000 10,000 strategy opportunities with existing and potential partners and SFP- programs (e.g.¸ UNCCD Secretariat, Global Mechanism, REDD+, etc) - Identification of links with the Ad Hoc Expert Group on Finance and contributing to drawing up a common strategy to the end of 2012 - Identification of links with the International Year on Forests (2011), in particular on the communication strategy (see point 2 above) 4. Project proposal - Project logframe 0 15,000 15,000 preparation - Budgets - Incremental costs analysis - Work plan - Staffing plan - GEF CEO Endorsement & UNEP Project Documents 5. Design of project - Project Monitoring and 20,000 5,000 25,000 Monitoring & Evaluation Evaluation Plan Plan - Indicators baseline values (will also include assessment of baseline awareness levels) Total Project Preparation Financing 50,000 50,000 100,000

D. FINANCING PLAN SUMMARY FOR PROJECT PREPARATION GRANT: ($)

Project Preparation Agency Fee

GEF financing 50,000 5,000 Co-financing 50,000 Total 100,000 5,000

E. PPG REQUESTED BY AGENCY(IES), FOCAL AREA(S) AND COUNTRY(IES) 1 GEF Focal Area Country Name/ (in $)

PPG-March 10.doc 3 Agency Global Agency Total PPG (a) Fee (b) c = a + b UNEP Biodiversity Global 25,000 2,500 27,500 UNEP Land Degradation Global 25,000 2,500 27,500 Total PPG Requested 50,000 5,000 55,000

1 No need to provide information for this table if it is a single focal area, single country and single GEF Agency project.

F. PPG BUDGET REQUEST Total Estimated Person GEF ($) Weeks for Cost Items Co-financing ($) Total ($) GEF Grant (PW)

Domestic consultants; 16 16,000 0 16,000 International consultant 8 20,000 0 20,000 Travel 14,000 0 14,000 Materials, office rent, 0 3,000 3,000 miscellaneous Management & Admin 0 47,000 47,000 staff at UNFFS (P4) Total PPG Budget 50,000 50,000 100,000

G. GEF AGENCY(IES) CERTIFICATION This request has been prepared in accordance with GEF policies and procedures and meets the GEF criteria for project identification and preparation.

Agency Date Project Coordinator, Signature Contact Telephone Email Agency name Person Address Maryam 30 March Max Tel.: [email protected] Niamir-Fuller, 2010 Zieren +66-2- rg, Director UNEP 288-2101 max.zieren UNEP Division DGEF - @unep.org of GEF Regional Coordination Program me Coordina tor Asia Pacific

PPG-March 10.doc 4 Annex A

Consultants Financed by the Project Preparation Grant (PPG)

$/ Position / Titles Person Week1 Estimated Tasks to be performed PWs2 Domestic Regional network, 1000 16 - assist with organizing regional awareness and partner networks workshop consultants - assist with identifying participants (4 x 4 weeks input) and organizing the regional workshops - Collate baseline values for M&E indicators - assess awareness levels, knowledge & information access barriers and other issues of concern to enhanced financing for SFM - facilitate the involvement of CSO during the regional workshops International PPG Global Focal Point 2500 8 - Design PPG workplan, targets in consultation with national and regional partners; - Draft ToR and supervise the four regional domestic consultants;

Component II: - Advise on location of workshops; - Advise on list of national and international participants for each workshop; - In consultation with domestic consultants assess baseline awareness levels of the four networks; compile baeline values of other M&E indicators; identify knowledge and information access barriers of participants (see M&E) for input to workshop agendas - Draw up a draft agenda of each workshop taking into account contents of the 11 studies of Component I and specificities of the countries targeted; Component III: - Identify target audiences for Component III in coordination with

PPG-March 10.doc 5 local consultants; - Advise on communication strategy for Component III (in particular on media, messages and languages); Overarching issues - advise how the project can incorporate synergies with existing and potential partners; - advise on how the SIDS/LFCC project can feed into AHEG, REDD+ programmes, and the International Year of Forests; - Design Monitoring and Evaluation Plan including baseline indicator values. 1 Provide dollar amount per person week. 2 Provide person weeks needed to carry out the task and corresponds to the dollar amount per person week in the previous column.

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