2013-2014 Recruitment Rules

Panhellenic Council Lehigh University

Updated July 24th, 2013

2013-2014 RECRUITMENT RULES

Should you have any questions about the below information, please contact the Panhellenic Council’s advisor Danny Grzesik ([email protected]), the Vice President of Recruitment Tiffany Kuperschmidt ([email protected]) or the Rho Gamma Coordinator Cara Smalley ([email protected]).

I. General Recruitment Regulations  Potential new members are not permitted to access “The Hill” prior to its’ opening on Friday, August 30th, 2013.  All current members are expected to have read, understand, and abide by the NPC Unanimous Agreements. These Unanimous Agreements will be distributed at the beginning of the fall semester.  The Panhellenic Council will define the contact permitted between chapter members and potential new members during the academic year. o Definition of Social Contact –normal conversation between potential members and sorority members and alumnae. No engagement in conversation relating to recruitment will be allowed. Social contact applies between the first day of classes (August 26th) in the fall semester and the last day of final exams in the fall semester (December 17th). o Definition of Strict Silence – no conversation or contact with potential members by sorority members and alumnae. This includes but is not limited to verbal, written, printed, or typed (Facebook, My Space, Goggle Chat, E-mail, Instant Messenger, etc). Strict silence begins at 4 pm on the last day of finals (December 17th) in the fall semester and lasts until Bid Day in the spring semester (January 12th, 2014). o Social Media-Sorority members will have no public contact with potential members on social media. "Friend-ing" and "Following" is allowed on social media sites but there will be no public commenting, posting, liking or reposting. This does not apply to sorority members who are Gryphons or Orientation Leaders but only in respect to the women on their halls and/or orientation groups. This does not apply to any sorority members and potential new members who are biological family members. Group photos of teams, clubs, and athletes at events relating to that respective club are allowed on social media sites. This will go into effect from the first day of the fall semester (August 26th) until the end of formal recruitment (January 12th, 2014).  Disrespectful comments towards other fraternities or sororities will not be tolerated.  Conversation about alcohol will not be tolerated.  No bid promising, verbal or written, including implications of a bid are permitted.  Sorority women may not give anything to potential new members, including the buying of meals.  No potential new members may take anything back with them from recruitment events at chapter houses.  The Panhellenic Executive Board must approve all signs, posters, and newspaper ads marketing a sorority for the purposes of recruitment.  All alumnae are expected to follow recruitment guidelines:

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o The Panhellenic Council discourages affiliated chapters from using alumnae in a capacity during recruitment that allows them direct recruiting contact with potential new members, unless otherwise approved by Panhellenic Executive Board.  A schedule of all recruitment events will be provided by Panhellenic at a time sufficient enough for all chapters to prepare for each recruitment period.

II. Fall Period (August-December) o Recruitment skits must be submitted to the Panhellenic Council for approval by the date that the Vice President of Recruitment sets. o Rho Gammas must be provided space by chapters at determined Panhellenic Council Recruitment Events including Open Houses and each round of Formal Recruitment in January. o The Panhellenic Council will set budgets for recruitment including allocating a set amount of Panhellenic Council funds and pre-determining what chapters can spend from their individual budgets. o All receipts must be turned into the Panhellenic Executive Board for verification. o No sorority member may directly or indirectly invite or accompany a potential new member to an off-campus house, off campus establishment, a fraternity, or any other on-campus dwelling. o Potential new members are not permitted in sorority houses, including off-campus affiliated houses, except during Panhellenic Council approved events. o Gryphons may be visited by their sorority friends, but visits must be kept within the confines of the residence hall room without potential new members present. o No current sorority members are permitted in the first-year women’s residence halls, except to visit their relatives. o No sorority member may take a potential new member off-campus to eat or for any other reason. o No sorority members may drive a potential new member to or pay for a potential new member at any on-campus eatery. o COR (Continuous Open Recruitment), as defined in the NPC Green Book, will be encouraged in the fall semester. o The Panhellenic Council will set dates for when bids may begin to be handed out during COR. All names and GPA’s of potential members must be approved by the Office of Fraternity and Sorority Affairs (OFSA).

III. Spring Period (January-May)  The Panhellenic Council must see and approve budgets allocated by chapters for recruitment.  Bids will be handed out at a location determined in advance by the Panhellenic Council on the Monday proceeding Formal Recruitment in the spring.  No men or drinking activities allowed for any recruitment event, including Bid Night.

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 Continuous Open Recruitment (COR) will occur after Formal Recruitment beginning 48 hours from when bids are signed as set by the Panhellenic Vice President of Recruitment.

IV. Rho Gammas  Must remain in the designated seating area during Open Houses and spring recruitment and any other Panhellenic Council approved events.  Must disaffiliate from their chapters at the date set by the Panhellenic Council’s Vice President of Recruitment and Rho Gamma Coordinator.  Must remain unbiased and objective at all times.  Must abide by the Rho Gamma’s fine policy and statement of responsibility.  Must abide by document of expectations written by Panhellenic Vice President of Recruitment.  Will be appointed in the spring semester each year via an application process with the Panhellenic Council and OFSA.

V. Recruitment Chairs  Must attend all meetings.  Must attend Panhellenic Council sponsored recruitment events.  Must coordinate chapter participation in Panhellenic recruitment events.  Must abide by document of expectations written by Panhellenic Vice President of Recruitment.  Must take down and/or cover up all pictures of Rho Gamma’s and Panhellenic members during any recruitment events.  Must take down and/or cover up all pictures with alcohol in them during any recruitment events.  Must abide by the Recruitment Chair fine policy.