Commissioner S Proceedings s1

COMMISSIONER’S PROCEEDINGS REGULAR SESSION November 6, 2014

The Lyman County Commissioners met in regular session in the Conference Room in the Courthouse at Kennebec, South Dakota, November 6, 2014, at 8:30 a.m. with the following members present: Chairman Kim Halverson, Ryan Huffman, Steve Perry, Adam Ehlers and Auditor Pam Michalek. Absent: Leroy Choal.

CALL TO ORDER: Chairman Halverson called the meeting to order with the pledge to the flag.

APPROVE MINUTES: Motion by Perry, seconded by Ehlers to approve the minutes of October 21, 2014. All voting aye.

APPROVE BILLS:

Motion by Ehlers, seconded by Huffman to pay the following bills. All voting aye. Commissioners Salary 5,984.64 Auditors Salary 7,125.54 Treasurers Salary 6,997.99 States Attorney Salary 3,178.30 Courthouse Salary 3,231.13 Director of Equalization Salary 7,195.52 Register of Deeds Salary 4,355.58 Veterans Service Office Salary 266.90 Sheriffs Salary 13,741.69 Coroner Salary 86.73 Nurse & WIC Salary 1,678.29 Extension Salary 1,606.66 Weed Salary 568.25 R&B Construction Salary 23,161.68 R&B Administration Salary 5,456.40 Emergency Management Service Salary 1,858.53 Total October 2014 Salary $86,493.83 American Creek Conservation District - 2014 Appropriation $15,000.00 Brule County Auditor - 4-H Youth Advisor travel reimbursement 578.67 Butler Machinery Co. - RB parts & repairs 3,439.92 Coffee Cup Fuel Stops - Sheriff travel 75.00 Farmers Union Oil Co. - RB fuel & supplies 9,209.07 Sheriff travel 2,130.79 Halvorson Oil - Sheriff travel 70.31 RB supplies 32.99 Harmelink, Fox & Ravnsborg Law Office - Mental Illness hearing expense (INV) 116.75 Henriksen Auto Body - Sheriff vehicle repair (Tahoe) 1,830.00 Hieb's Cenex - Sheriff travel 68.20 Inland Truck Parts - RB parts & supplies 301.74 John Deere Financial - RB supplies 467.87 Kennebec Telephone Co. - RB Shop telephone 43.45 Courthouse fax line expense 40.75 DOE telephone & DSL expense 60.91 Ext telephone & DSL expense 55.26 VSO telephone & DSL expense 58.26 Auditor telephone & DSL expense 57.76 RB Office telephone & DSL expense 105.57 Sheriff telephone expense 358.44 Auditor modem line expense 40.41 States Attorney telephone & DSL expense 59.37 Treasurer telephone & DSL expense 66.11 ROD telephone expense 42.41 Commissioner Room telephone expense 45.41 911 telephone expense 144.00 RB supplies 261.33 ROD supplies 27.73 Sheriff travel 61.55 Lewis Family Drug, LLC - Prisoner medications 389.65 Lincoln County Treasurer - Mental Illness hearing expense (INV) 18.00 Lyman County Herald - 4-H 28.50 Commission publishing 295.13 Election publication 654.82 ROD publishing 19.00 Sheriff publishing 57.00 Treasurer publishing 85.50 Lyman County Treasurer - Treas. Trust (3) 1520.85 McLeod's - Treasurer tax notices 203.00 MicroFix Computers - Sheriff monitor 139.00 Midwest Supply - RB supplies 63.95 Moreno, Lee & Bachand, PC - Mental Illness hearing expense (INV) 17.40 Morris Inc. - RB Omega mix 1,319.97 Office Products Center - Election supplies 57.75 Nurse supplies 173.92 RB Admin. supplies 7.49 Sheriff supplies 135.14 Treasurer supplies 6.58 Pharm Chem, Inc. - 24/7 supplies 633.00 Powerplan - RB parts & supplies 3,312.03 Presho General Store - Sheriff travel 95.30 Quill Corporation - 1/4 % SMV supplies 109.99 Auditor supplies 82.35 Commission supplies 36.81 County owned supplies 111.99 Election supplies 4.98 Extension supplies 16.04 RB Admin. supplies 205.01 ROD supplies 16.04 Treasurer supplies 78.55 DOE supplies 1,006.96 R. Curtis England & Sons - RB dirt work 1,428.57 Runnings Supply Inc. - RB supplies 292.94 Sanford Health - Prisoner medical & blood test 3,331.55 Schreiber Law Firm - Court appointed attorney fees 1,550.13 SD Attorney General - 24/7 October participation fees 30.00 SD Attorney General - 24/7 October scram fees 825.00 SD Dept. of Revenue - Animal Damage Control - 2nd half 2,145.92 October Collections - 3% 22,550.29 October Collections - Drivers License 580.00 October Collections - ROD 100.00 October Collections - SMV 11,194.62 October Collections - St. Hiway Patrol 278.00 SDDC 60.00 SD Sec. of State - Pistol permits (4) 28.00 Variety Plus/Radio Shack - Election supplies 5.39 Sheriff supplies 54.99 Wheat Growers - RB supplies 20.05 WW Tire - RB tire repair 318.60 Sheriff travel 59.12 # 1 Iona Precinct - 2014 General Election 596.12 #4 Oacoma Precinct - 2014 General Election 590.96 #6 Reliance Precinct -2014 General Election 602.04 #7 Lower Brule Precinct - 2014 General Election 665.80 #9 Kennebec Precinct - 2014 General Election 480.00 #12 Presho Precinct - 2014 General Election 568.60 #13 Vivian Precinct - 2014 General Election 548.06 Borah, Marsh - 2014 Resolution Board Member 50.00 Floyd, Sara - 2014 Resolution Board Member 50.00 Swedlund, Mary 2014 Resolution Board Member 50.00 Total Bills $94,806.48 Borah, Cathy - WIC meals (Nov) 70.00 England, Jon - RB meal & gas expense (Oct) 68.60 Fore, Dave - RB meal expense (Oct) 10.00 Long, Tim - RB Admin. travel expense (Nov) 70.02 Manger, Steve - Coroner call (Nov) 75.00 Michalek, Pam - Election expense (mileage) 55.90 Sletto, Gary - VSO mileage (Nov) 51.60 Total Salary Reimbursements $401.12

SHERIFF MANGER: Sheriff Manger recommended relocating the 35 MPH speed limit sign on CO RD 2 three quarters of a mile south of the present location. The Commission will discuss this with Hwy. Supt. Long. Motion by Huffman, seconded by Perry to approve hiring Dustin Drew as Deputy Sheriff, beginning October 27, 2014 with a monthly salary of $2,622.82. All voting aye. Motion by Perry, seconded by Ehlers to authorize Chairman Halverson to sign a letter of application to Law Enforcement Officers Training for Deputy Sheriff Dustin Drew. All voting aye.

DAVE COLE: Dakota Mill & Grain Manager Dave Cole met with the Commission to discuss the possibility of purchasing the Highway Shop property in Presho. The County would need to surplus the property and offer it at a public auction.

APPROVE BUILDING PERMITS: Motion by Huffman, seconded by Perry to approve the following building permits. All voting aye. 1) Millard Bros., 30219 252nd St. Presho - grain & equipment storage building. 2) Bower Ranch, 23180 294th Ave, Vivian - grain bin. 3) Dennis & Joan Kenzy, 33423 267th St, Iona - kitchen addition. 4) Kent Juhnke, 24810 SD Hwy 53, Vivian - pole barn.

ADMINISTRATIVE LEAVE: Motion by Ehlers, seconded by Huffman to grant administrative leave for county employees Friday, November 28 (the day after Thanksgiving), and Friday, December 26 (the day after Christmas). All voting aye.

NO TEXTING POLICY: Motion by Ehlers, seconded by Perry to add “NO TEXTING” to the current cell phone use policy in the Employee Handbook. All voting aye.

BURN BAN: The Commission received an inquiry about implementing a burn ban. After discussion, a burn ban will not be implemented, but the Commission would like to remind everyone to be responsible and use common sense with open fires.

SURPLUS PROPERTY: Motion by Ehlers, seconded by Perry to surplus and destroy a view sonic monitor in the Sheriff’s office. All voting aye.

DEPUTY REGISTER OF DEEDS: Motion by Ehlers, seconded by Perry to approve hiring Misti Ramser as part time Deputy Register of Deeds at $12.00 per hour with no benefits. All voting aye.

COURTHOUSE SEASONAL HELP SALARY: Motion by Ehlers, seconded by Perry to approve paying $12.00 an hour for courthouse seasonal help. All voting aye.

DEPT. OF LEGISLATIVE AUDIT: State Auditor Toby Qualm met with the Commission to review the 2012-2013 audit report. The audit comments will be published, and if the Commission chooses to respond we will need to notify Toby before publication.

2015 SALARIES & LONGEVITY: Motion by Perry, seconded by Huffman to approve 2015 wage increases to adjust for years of service and the following longevity policy. Effective January 1, 2016 employees will receive longevity pay at the rate of $100.00 per year ($500.00) in a lump sum every 5 years on the employees anniversary (month of hire). All voting aye. No employee will receive a longevity payment in 2015. The 2015 salaries will be published in January 2015, as required by SD law.

2014 GENERAL ELECTION CANVASS: At 10:30 a.m. the Commission canvassed the votes of the November 4, 2014 General Election. Motion by Ehlers, seconded by Perry to approve the following results. All voting aye.

Lyman County, South Dakota Ballots Cast 1259 61 271 139 152 236 309 91 General Election Official Results Registered Voters 2307 78 460 199 615 328 488 139 November 4, 2014 Voter Turnout - % 54.57% 78.2% 58.9% 69.8% 24.7% 72.0% 63.3% 65.5% Kennebe Office Candidate Total Iona Oacoma Reliance Lower Brule Presho Vivian c Rick Weiland 361 21 89 31 123 43 41 13 United States Mike Rounds 630 31 132 72 9 136 194 56 Senator Gordon Howie 56 3 10 8 4 13 10 8 Larry Pressler 194 5 37 26 13 40 59 14 United States Corinna Robinson 409 18 91 43 127 37 74 19 Representative Kristi Noem 826 43 176 94 22 191 230 70 Wismer & Blake 318 14 63 31 109 32 58 11 Governor Daugaard & Michels 863 43 192 101 34 184 235 74 Myers & Hubbel 56 3 11 4 7 13 13 5 Lori Stacey 59 5 14 8 6 10 9 7 Secretary of Emmett Reistroffer 41 2 9 3 5 9 8 5 State Angelia Schultz 386 17 84 45 120 47 59 14 Shantel Krebs 656 30 139 69 15 149 201 53 Attorney Chad Haber 224 4 44 19 84 22 40 11 General Marty Jackley 951 57 206 112 50 198 252 76 State Kurt Evans 234 6 57 26 80 21 34 10 Auditor Steve Barnett 884 52 187 100 40 186 247 72 State Ken Santema 58 1 19 3 9 4 14 8 Treasurer Denny Pierson 367 18 75 39 115 47 57 16 Rich Sattgast 743 40 157 87 19 168 215 57 Commissioner of School John English 280 15 62 31 86 30 44 12 and Public Lands Ryan Brunner 777 31 162 90 30 175 226 63 Public Wayne Schmidt 55 6 10 6 8 2 16 7 Utilities David Allen 330 12 81 31 114 34 44 14 Commissioner Gary Hanson 765 38 155 90 21 183 217 61 State Senator Troy E Heinert 480 18 103 55 130 76 78 20 District 26 John Koskan 717 40 156 80 17 146 214 64 State Representative Marty Jandreau 441 24 77 42 118 76 87 17 District 26B James Schaefer 781 36 182 94 25 158 216 70 Supreme Court Justice Retention Yes 746 36 162 85 68 138 203 54 Justice Steven L. Zinter No 234 8 51 22 55 39 45 14 Supreme Court Justice Retention Yes 765 38 172 81 74 147 195 58 Justice Lori Scully Wilbur No 259 9 50 24 50 46 64 16 Supreme Court Justice Retention Yes 745 33 162 83 68 146 201 52 Justice David Gilbertson No 223 9 50 18 55 34 42 15 Sixth Circuit Court Judge - A Mark Barnett 678 42 143 82 62 119 181 49 Sixth Circuit Court Judge - B Patricia J Devaney 461 28 103 58 51 73 113 35 Sixth Circuit Court Judge - C John L Brown 467 31 97 58 51 75 119 36 Sixth Circuit Court Judge - D Kathleen Felker Trandahl 496 36 98 56 48 82 133 43 Constitutional Yes 704 24 137 72 97 145 180 49 Amendment Q No 496 35 123 59 49 77 116 37 Initiated Measure Yes 685 25 157 83 107 115 155 43 17 No 512 31 104 49 39 108 140 41 Initiated Measure Yes 618 14 130 66 134 96 139 39 18 No 588 45 132 66 13 127 158 47 Not Counted Provisional Ballots 1 0 0 0 1 0 0 0

AMERICAN CREEK CONSERVATION DISTRICT: Steve Kubik and Cliff Halverson, members of the American Creek Conservation District Board, met with the Commission to discuss funding of the Conservation District. After discussion, motion by Ehlers, seconded by Perry to give the District $15,000.00 for 2014. All voting aye. Kubik and Halverson thanked the Commission.

HIGHWAY/WEED DEPT: Supt. Long provided the Commission with information about graveling, equipment repairs and mowing. Motion by Perry, seconded by Ehlers to surplus a 9’ culvert taken out of Morningside Twp. (Unorg). All voting aye. Discussion was held about moving the speed limit sign on CO RD 2. The highway department will move the sign ¾ of a mile south and install a caution sign. Supt. Long discussed the need to replace two motor graders before they require major repairs and the small loader may have transmission problems. Discussion was held about renting a loader for five months with no decision made.

ADJOURNMENT: Motion by Huffman, seconded by Perry to adjourn until Tuesday, November 18, 2014 @ 8:30 a.m. All voting aye.

______ATTEST: ______Kim Halverson, Chairman Pam Michalek Lyman County Commission Lyman County Auditor