PORTERVILLE COLLGE

UNAPPROVED College Council Minutes

3:00PM – 5:00PM Monday, September 21, 2015 AC-119

Co-Chairs: Bill Henry, Susan Lala

Present: Rosa Carlson, Bill Henry, Val Garcia, Sam Aunai, Kim Behrens, Arlitha Williams- Harmon, Diane Thompson, Lorie Barker, Joe Cascio, Jay Navarrette, John Word, Susan Lala, Joel Wiens, Jay Hargis, Tim Brown, James Thompson, Ann Marie Wagstaff, Vern Butler, Giovanni Ruiz

Absent: Erin Cruz, Andreia Cuevas, Michael Carley, Stewart Hathaway, Vickie Dugan, Lupe Guillen, Maria Roman, David Chamberlain, Terry Crewse

I. Call to Order The meeting was called to order at 3:07p.m.

II. Adoption of Agenda Motion made to adopt the agenda for September 21, 2015. M/S/C: Brown/Thompson

III. Approval of Minutes Motion made to approve the minutes from May 4, 2105. M/S/C: Hargis/Brown

Approval of Minutes Motion made to approve the minutes from September 8, 2105. M/S/C: Thompson/Cascio

IV. Information/Announcement Items

V. Discussion/Action Items A. EOPS/CARE Program Review Report (Diane Thompson) The committee was given an update regarding the EOPS/CARE program. After discussion, Diane Thompson would like the College Council to accept the program review. Motion made to accept the program review. M/S/C: Aunai/Brown B. CalWORKS Program Review Report (Diane Thompson) The committee was given an update regarding the CalWORKS program. After discussion, Diane Thompson would like the College Council to accept the program review. Motion made to accept the program review. M/S/C: Thompson/Cascio C. DRC Program Review Report (Diane Thompson) The committee was given an update regarding the DRC program. After discussion, Diane Thompson would like the College Council to accept the program review. Motion made to accept the program review. M/S/C: Brown/Garcia D. Language Arts Program Review Report (Ann Marie Wagstaff) The committee was given an update regarding the Language Arts program. After discussion, Ann Marie Wagstaff would like the College Council to accept the program review. Motion made to accept the program review M/S/C: Garcia/Thompson E. Co-Chairs (Bill Henry) Three replacement positions needed to be approved by the College Council (administrator, faculty and classified)

Motion made to nominate Bill Henry as Co-Chair for the Administrator position M/S/C: Garcia/Wagstaff Motion made to nominate Vern Butler as Co-Chair for the classified position M/S/C: Wagstaff/Aunai Motion made to nominate James Thompson as Co-Chair for the faculty position M/S/C: Brown/Thompson

VI. Sub-Committee Reports A. Budget (Arlitha Williams-Harmon) Budget Committee has met twice this year. Medicaid will pay the College for services that we provide to students. In 2011 there was a motion that when the monies came to the college that it would be distributed. The College received approximately $60,000 for the third and fourth quarter of 2010-2011 and the first and second quarter 2011-2012. This is general fund monies and will be distributed as follows: General Fund - $27,169.50; Athletics - $21,140.15; Child Care - $1,196.78; DRC – $728.79; EOPS/CalWorks -$3,795.03; Health Careers - $869.82; Counseling - $1,983.37; School Nurse - $3,493.23. Additionally, the 2016-2017 Budget worksheets will be sent out no later than Monday, September 28, 2015. You will also be receiving a 5-year Instructional Plan. It will be due the end of November or the first part of December. These plans are used when money becomes available. B. Strategic Planning (Val Garcia) The committee will be meeting on September 22, 2015 C. Enrollment Management (Bill Henry) We met September 14, 2015 and will meet again on September 28, 2105 D. Grant Oversight/Grant Progress Report (Arlitha Williams-Harmon) Committee has not met but there are two grants being worked on. One is a District wide grant for EOPS and Foster Youth. This is a three year grant for students that qualify under foster youth and they could receive $3,000 - $5,000 per student. This money could be used for grants or possibly for rent if they have no place to live or co-pays at a doctor’s office visit. This money is generally used when there are no other Porterville College funding available. The second grant would be for rubber tire products to be used in planters. There also is a possibility that Porterville College could receive free custodial equipment. E. Facilities Planning Advisory (John Word) Work continues on the solar project. Work will begin on the east and west side of the stadium parking lot at the end of October. F. Information Technology (Jay Navarrette) First meeting will be held on September 25, 2015 G. Title IX Advisory (Val Garcia) The committee is being reformed H. Marketing & Outreach – (Val Garcia) no report at this time VII. Other Reports A. President (Dr. Carlson) – Dr. Carlson shared information on participatory governance, dual enrollment and a new security officer on campus, John Benas. She also shared an event that happened on campus with a student and social media. B. Accreditation (Bill Henry) - The midterm report was approved by the Board at the last meeting. A few changes were made and the report was sent to graphics for copying. C. Academic Senate (Joel Wiens for Stewart Hathaway) Executive Committee of Senate is meeting every other week and keeping busy with Board Policy issues, curriculum issues and discussion of courses. D. CCA (Ann Marie Wagstaff) Discussion ongoing regarding the health benefits contributions through the District. Also, the deadline is approaching for credit advancement on the salary scale based on credits and hours. Mr. Henry reminded everyone that per contract language the requests for salary advancement credits must be pre-approved. CART task force discussion to deal with Division Chair compensation, duties and responsibilities. E. CSEA (Vern Butler) Currently in negotiations and at an impasse. There are issues regarding health benefits and discussions are ongoing. F. ASPC (Giovanni Ruiz) Student Success Committee met three times during the summer. Discussed PASS sessions and promoting study groups within classes. The new advisor for ASPC is Carrin Blyth. G. Other

VIII. Future Agenda Items – no future agenda items IX. Adjournment @ 4:08pm X. Next Scheduled Meeting Monday, October 5, 2015