The Term Offer Means Your Bid Or Proposal

RFP-MM-280-12-05- 2013 Solicitation Number RFP-MM-280-12-05-2013 Lander University Date Printed 11/25/13 Request for Proposal Date Issued 11/26/13 AMENDMENT – 1 Procurement Officer Mary McDaniel Questions & Answers Phone (864) 388-8242 E-Mail Address [email protected]

DESCRIPTION: Bookstore POS, Inventory Control, Course Material Management & Accounting System for the Bearcat Shop at Lander University.

The Term "Offer" Means Your "Bid" or "Proposal".

SUBMIT OFFER BY (Opening Date/Time): 12/05/13 3:00 pm EST QUESTIONS MUST BE RECEIVED BY: 11/25/2013 12:00 Noon See "Questions From Offerors" provision NUMBER OF COPIES TO BE SUBMITTED: ONE original and three (3) Hardcopies Plus (1) Electronic Copy

Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES: MAILING ADDRESS: PHYSICAL ADDRESS: Lander University 204 W Henrietta Ave Procurement Services CPO 6023 Building FO, Room 210 Greenwood, S.C. 29649 Greenwood, S.C. 29649 See "Submitting Your Offer" provision CONFERENCE TYPE: Not Applicable LOCATION: Not Applicable DATE & TIME: As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions

AWARD & Award will be posted at the Physical Address stated above on 12/19/2013. The award, this AMENDMENTS solicitation, and any amendments will be posted at the following web address: http://www.lander.edu/procurement

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. NAME OF OFFEROR (Full legal name of business submitting the OFFEROR'S TYPE OF ENTITY: offer) (Check one) □ Sole Proprietorship □ Partnership □ Corporation (tax-exempt) AUTHORIZED SIGNATURE □ Corporate entity (not tax-exempt) □ Government entity (federal, state, or (Person signing must be authorized to submit binding offer to enter contract local) on behalf of Offeror named above.) □ Other ______TITLE (Business title of person signing above) (See "Signing Your Offer" provision.)

PRINTED NAME (Printed name of person signing DATE SIGNED above)

Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc. STATE OF INCORPORATION (If offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO. STATE VENDOR NO.

1 RFP-MM-280-12-05- 2013 (See "Taxpayer Identification Number" provision) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov) COVER PAGE CIO (JAN. 2006)

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HOME OFFICE ADDRESS (Address for offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract principal place of business) related notices should be sent.) (See "Notice" clause)

______Area Code - Number - Extension Facsimile

______E- mail Address PAYMENT ADDRESS (Address to which payments will be ORDER ADDRESS (Address to which purchase orders will sent.) (See "Payment" clause) be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one) ACKNOWLEDGMENT OF AMENDMENTS Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Date Date Date Date

DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%) PROMPT PAYMENT (See "Discount for Prompt Payment" clause) PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____ In-State Office Address same as Home Office Address ____ In-State Office Address same as Notice Address (check only one)

3 RFP-MM-280-12-05- 2013 PAGE TWO (SEP 2009) End of PAGE TWO

SAQUESTIONS FROM OFFERORS (JAN 2004) (a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions must be received by the Procurement Officer no later than five (5) days prior to opening unless otherwise stated on the Cover Page. Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments:www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

The Request for Proposal No. RFP-MM-280-12-05-2013 for Bookstore POS, Inventory Control, Course Material Management & Accounting System for the Bearcat Shop at Lander University is hereby amended as follows:

Response to written questions received:

Question: The cost proposal is to be separate. For the electronic copy, can it be on the same media, such as a memory stick or CD-ROM disk, as a separate file?

Answers: Yes

Question: Nebraska Book Company is a wholesale textbook provider as well as a systems provider. Is it permissible to offer a discount on the system in exchange for a book purchase and rental agreement?

Answer: I don’t have an issue with such discounts being stated as long as it is documented apart from the straight sale proposal price.

Question: The description for cost proposal includes 6 registers and 7 admin users. There were questions in the RFP related to mobile registers. Are they to be included in the count of 6 registers, or would you prefer an option to evaluate the cost?

Answer: Mobile registers would be in addition to the 6 physical registers, so yes we would need to evaluate the cost of those as well.

Question: The RFP document also indicates that vendors are to supply pricing for everything a system would need. Does this include PC workstations and printers already in use at the Bearcat Shop?

4 RFP-MM-280-12-05- 2013 Answer: Not unless there are special hardware/software requirements that our current PCs and Printers would need in order to be compatible with the POS/Backoffice software that is being proposed. Our workstations are Windows 7 Professional. Personal Desktop PC printers are not needed as we have a Dell 2330 Network printer. If there are such requirements beyond these we would need to know the qty/cost/support cost/installation costs of each.

Question: Can you please give the exact number of POS stations, back office computers and any mobile POS devices required for the Bearcat Shop?

Answer: 6 registers plus pricing on mobile devices/licensing.

Question: Our system is a server-client operation. Do you need a separate server for the Bearcat Shop in addition to the back office computers?

Answer: If your system doesn’t include off-site hosting and requires a on-site server then yes we will need one.

Question: Or will you be running off a server in the school’s server farm? Per the RFP it looks like you have 6 POS stations and 7 back office/admin users. Please explain the exact number of licenses needed to run the program in your operation. (each computer that runs our program needs a license). Answer: The POS stations and the back office pcs are separate.

Question: Booklog is a re-seller of Dell computers; however, it has been our experience that college stores are able to get better pricing from the institution’s vendor of choice. Do you need the computers and server to be included in the total hardware pricing?

Answer: Yes

Question: It appears that the Bearcat Shop consists of one retail operation only; yet, the RFP refers to different functions that are typical of a multi-store system. Can you confirm that you just have one store and do not need multi-store functionality. Answer: We are one retail operation, however in anticipation of future growth, we do want a proposal including multi-site capabilities.

Question: We offer the signature capture functionality for payment – is this required in the pricing or will you be using the typical swipe and pin pad features of non-signature capture? Answer: We require signature capture features.

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