Professional Specialist Manager

Last updated: 10/10/17 JOB DESCRIPTION

Post title: Project Manager GCRF-BRECCIA Academic Unit/Service: Faculty Operating Service Geography and Environment Faculty: Faculty of Social, Human and Mathematical Sciences Career Pathway: Management, Specialist and Administrative (MSA) Level: 5 *ERE category: n/a Posts responsible to: Principal Investigator(s) Posts responsible for: N/A Post base: Office based, Highfield Campus, Southampton.

Job purpose Working with the Principal Investigator(s) and Project Management Board, responsible for the planning, coordination, implementation, execution, and management of the research project to maintain delivery within the project objectives.

Key accountabilities/primary responsibilities % Time 1. Project Planning and Coordination 20 Lead the planning and coordination of the research project to include defining the project deliverables, project tasks, resource requirements and development of full scale project plans, roadmap and risk analysis. Work in close liaison with the PI, the Project Management Board and the academic partners and stakeholders in sub Saharan Africa. Work in close liaison with other GROW project managers to share best practices and implement those in the project. 2. Strategic and Operational Requirements 20 Manage the implementation of the strategic and operational requirements of the project. Plan and schedule project timelines, track deliverables, assemble and co-ordinate project staff. Provide direction and support, quality assurance, developing project risks and issues registers, managing any project changes and interventions to achieve project outputs. Carry out detailed assessment and analysis of issues and problems, using specialist knowledge to identify and recommend appropriate solutions. 3. Financial Processes 15 Manage, monitor and advise the PI and Project Management Board on the budget and financial processes within the programme conditions and University regulations. Provide expert advice on resource planning and to ensure that the budget and resources across the projects are effectively and appropriately managed within the conditions of the funder. 4. Reporting and Stakeholder management 15 Monitor and report on progress to all stakeholders including any problems/solutions, implementing and managing project changes and interventions to achieve project outputs. Produce management information, reports, briefings and presentations as required to inform and update relevant members of the programme. Develop and manage an electronic database of project information and outputs and manage the co-ordination of research output and reports to RCUK. Advise the Project Board of relevant strategic and operational issues that should be considered and to provide project evaluations and assessments of results. 5. Impact 10 Support all partners in identifying and developing an impact strategy thus achieving Pathways to Impact as identified in the Proposal; this may include production of publicity material, creation of technology demonstrators, public engagement events, developing future researchers and leaders, and other methods identified by the Project Board. 6. Events 15 To plan, organize and attend events, workshops, conferences and project meetings, both nationally and internationally in the partnering countries. 7. Undertake such other duties as may be agreed from time to time with the Project Principal 5 Investigator.

0212677dcfe79d42fa124f877be14d2f.docxMSA Level 5 1 Internal and external relationships Working closely with the Principal Investigator(s) and the project management team. Manage relationships with RIS, Faculty Finance. Actively engage with Co-Is, project partners and stakeholders in Ghana, Kenya and Malawi. Actively engage with members of the external Advisory Boards and other GCRF–GROW project managers.

Special Requirements A willingness to travel internationally (to Africa) for at least 3 times a year during the duration of project Flexible hours of work will be required by these activities as well as core hours. Excellent communication and interpersonal skills are essential, as is the use and maintenance of confidentiality at all times.

0212677dcfe79d42fa124f877be14d2f.docxMSA Level 5 2 PERSON SPECIFICATION

How to be Criteria Essential Desirable assessed Qualifications, Skill level equivalent to achievement of a Membership of relevant professional Application/ knowledge and professional qualification or postgraduate body. Interview experience degree. PRINCE2 or similar project Proven project management skills to include: management qualification.  Knowledge of both theoretical and practical aspects of project management Proficiency in project management  Knowledge of project management software and Proven experience in the techniques and tools following areas:  Direct work experience in project  strategic planning management capacity.  risk management Understanding of financial and legal  change management. requirements for multi country and multi partner projects and to apply these in managing work outcomes. Experience of project management in a development organisation and/or with developing countries. Postgraduate degree in environmental science/climate science/development studies.

Planning and Proven organisational ability and ability to Experience of organising international Application/ organising work to strict deadlines and manage multiple events and travel arrangements. Interview project themes at one time. Proven experience to plan and manage major new projects or significant new activities, ensuring plans achieve the broader project outcomes of BRECcIA. Ability to plan and organise individual and/or team activities with an appreciation of longer term issues, ensuring plans complement and feed into broader operational plans.

Problem solving Proven ability to quickly assimilate new and Application/ and initiative complex information in a rapidly changing Interview research environment and make well informed judgements using specialist knowledge to analyse complex problems and recommend solutions/plans of action. Shows initiative and demonstrates a ‘can-do’ approach; anticipates and deals with problems. Strong ‘critical thinking’ and analytical skills.

Management Proven experience of working pro-actively, Experience of global partnership/virtual Application/ and teamwork managing project delivery reporting and in team working. Interview partnership with colleagues (internally and externally) to achieve outcomes, with the ability to manage conflicting stakeholder interests effectively. Strong leadership abilities and a track record developing effective working relationships with people at many different levels.

Communicating High level of written and verbal Previous experience in running and Application/ and influencing communication skills including the ability to updating websites, using social online Interview present complex information in a concise and media for dissemination and composing user-friendly way. annual reports and newsletters. Able to persuade and influence in order to foster and maintain relationships.

0212677dcfe79d42fa124f877be14d2f.docxMSA Level 5 3 Able to resolve tensions and difficulties as they arise.

Other skills and Attention to detail within reports, articles and behaviours management information. Proven track record of high quality customer service delivery and planning. Experience of managing a budget and financial planning.

Special Flexible, proactive and innovative and willing requirements to take on new roles and responsibilities. Commitment to professional development and the maintenance of technical knowledge and expertise.

JOB HAZARD ANALYSIS

Is this an office-based post?

☒ Yes If this post is an office-based job with routine office hazards (eg: use of VDU), no further information needs to be supplied. Do not complete the section below.

☐ No If this post is not office-based or has some hazards other than routine office (eg: more than use of VDU) please complete the analysis below. Hiring managers are asked to complete this section as accurately as possible to ensure the safety of the post-holder.

## - HR will send a full PEHQ to all applicants for this position. Please note, if full health clearance is required for a role, this will apply to all individuals, including existing members of staff.

Occasionally Frequently Constantly ENVIRONMENTAL EXPOSURES (<30% of time) (30-60% of time) (> 60% of time) Outside work Extremes of temperature (eg: fridge/ furnace) ## Potential for exposure to body fluids ## Noise (greater than 80 dba - 8 hrs twa) ## Exposure to hazardous substances (eg: solvents, liquids, dust, fumes, biohazards). Specify below: Frequent hand washing Ionising radiation EQUIPMENT/TOOLS/MACHINES USED ## Food handling ## Driving university vehicles(eg: car/van/LGV/PCV) ## Use of latex gloves (prohibited unless specific clinical necessity) ## Vibrating tools (eg: strimmers, hammer drill, lawnmowers) PHYSICAL ABILITIES Load manual handling Repetitive crouching/kneeling/stooping Repetitive pulling/pushing Repetitive lifting Standing for prolonged periods Repetitive climbing (ie: steps, stools, ladders, stairs) Fine motor grips (eg: pipetting)

0212677dcfe79d42fa124f877be14d2f.docxMSA Level 5 4 Gross motor grips Repetitive reaching below shoulder height Repetitive reaching at shoulder height Repetitive reaching above shoulder height PSYCHOSOCIAL ISSUES Face to face contact with public Lone working ## Shift work/night work/on call duties

0212677dcfe79d42fa124f877be14d2f.docxMSA Level 5 5