TOPMIS Overview PE1 Answer Key

United States Army Soldier Support Institute Adjutant General School

Adjutant General Captains Career Course

Manage Officer Distribution and Assignments

TOPMIS II Overview Practical Exercise Answer Key

Lesson 805C – CEC42104 Version 8.0

February 2016 (DO NOT WRITE IN BOOKLET) STUDENT INSTRUCTIONS

1. OBJECTIVE:

This practical exercise is designed to measure your understanding of TOPMIS II and your ability to perform transactions and search capabilities after receiving the TOPMIS II Overview training.

2. MATERIALS REQUIRED:

a. #2 Pencil b. Blank Paper c. Access to TOPMIS II and Citrix

3. INSTRUCTIONS:

Work individually to answer each of the questions pertaining to the TOPMIS II system. After the exercise you will discuss your answers as a class.

PART ONE:

a. Part one consists of 10 multiple choice general knowledge questions from the TOPMIS II Overview.

b. In order to receive a GO, you must answer 7 questions correctly. There is only one correct answer for each question.

PART TWO:

Part two contains the information needed to generate 3 queries using the TESS Search application.

PART ONE

1. What type of system is TOPMIS II?

a. Push/Pull b. Automatic c. Standalone d. Self-Service

2. What is the main menu to access services available in TOPMIS II.

a. ORD b. Citrix c. Application Services d. Table Administration

3. What are the two main search fields available to conduct a TESS search?

a. SSN and Value b. Search and Value c. By Name and Search Criteria d. Field Name or Value and Search Criteria

4. What are the two types of ORBs available in TOPMIS II?

a. Regular and Board b. Board and Promotion c. Available and Unavailable d. Awaiting Approval and Approved

5. Which is NOT a good filter to use to create a query in TOPMIS II?

a. UIC b. SSN c. DMSL d. PGRAD

6. Which hub controls the data flow to the TOPMIS II system?

a. AIM b. DEERS c. EMILPO d. TAPDB-AO 7. Which homepage should you use to log into TOPMIS II?

a. HRC b. EDAS c. Mobile Personnel d. Army Knowledge Online

8. The Technical Environment Support System (TESS) is the ______for the TOPMIS II System.

a. Help menu b. Data dictionary c. Technical support d. Technical knowledge

9. Which application allows the field user to make changes to an officer’s official military record?

a. Requisitions b. Alpha Rosters c. Managed Positions d. Officer Record Data (ORD) Screens

10.Which application allows the field user to pull assignment instructions?

a. ORD b. ORB c. RFOs d. Requisition and Assignment PART TWO

Using TOPMIS II, create a query and save the query as “Captains”.

Circumstances for Query 1:

The Commanding General requested a roster of how many CPTs are assigned to HQ, HHC I CORPS (WAT3AA). He wants the roster arranged by name, SSN, PGRAD, and Basic Branch. Additionally, he wants the roster sorted by name.

How many CPTs are assigned to HQ, HHC I CORPS (WAT3AA)? 46 records What is the branch of CPT Graves, William? MI

NOTE: Students will create an Officer Roster for WAT3AA. They will move the following categories from the Available to the Selected Column: Name, SSN, PGRAD, BABR, UIC (Unit Identification Code). Have students click on the decode box for PGRAD and BABR. When the students choose UIC, select eMILPO (A1). Student will have to use the TESS Search application to determine the Basic Branch and PGRAD of J5.

Continuing from the previous steps. Have students add another filter criteria by choosing “AND” on the logical drop down menu of RECSTA, drag “UIC” from the selected column into the second line of the Database column in the Filter Area, leave the Operator set at “Equal”, type in “WAT3AA” under Condition, “AND” under Logical, Type in “PGRAD”, leave the Operator set at “Equal”, type in “J5” and leave Logical blank. Sort. 46 Records Using TOPMIS II, create a query and save the query as “Assigned”.

The Commanding General requested a roster detailing how many officers are assigned to HQ, HHC I CORPS (WAT3AA). He wants the roster arranged by name, SSN, PGRAD, and Basic Branch. Additionally, he wants the roster sorted by name.

How many officers assigned to HQ, HHC I CORPS (WAT3AA)? 100

What is the branch of CPT Cameron, Cheryl? JA

NOTE: Students will create an Officer Roster for WAT3AA. They will move the following category from the Available to the Selected Column: Name, SSN, PGRAD, and BABR. Have students click on the decode box for PGRAD and BABR. When the students choose UIC, select eMILPO (A1). Student will have to use the TESS Search application to determine the Basic Branch.

Continuing from the previous steps. Have students add another filter criteria by choosing “AND” on the logical drop down menu of RECSTA, drag “UIC” from the selected column into the second line of the Database column in the Filter Area, leave the Operator set at “Equal”, type in “WAT3AA” under Condition, and leave Logical blank. Sort. This is only the first screen.

159 Records Using TOPMIS II, create a detail strength report by permanent grade. Save the query as “CON”.

The 1st Calvary Division’s G-1 is preparing for the weekly Command & Staff meeting. He requested the total number of Gains, Losses, and VOUs in the Division, sorted by Control Grade and Army Competitive Category. and . He specifically wants to know the number of Valid Unfilled Vacancies in the Division.

What are the total number of Gains for the Division? 61

What are the total number of Losses for the Division? 24

How many VOUs are in each Control Grade? COL=2 LTC=0 MAJ=2 CPT/Q=0 CPT/N=0 LTS=4

NOTE: For assistance with this scenario, open the Total Officer Personnel Management Information System (TOPMIS II) Overview lesson/Instructor Guide - Strength –Strength Detail Report by CONGR