Development Officer Application Pack

DEVELOPMENT OFFICER APPLICATION PACK

Thank you for your interest in the post of Development Officer at Salisbury Playhouse. Please find a job description, person specification, application form, equal opportunities monitoring form and information regarding the Playhouse enclosed. For further information about the theatre please visit our website at www.salisburyplayhouse.com

To apply for the post, please complete the application form and send it to [email protected] or by post (marking the envelope with the code DO2016) to:

Administration Department Salisbury Playhouse Malthouse Lane SALISBURY SP2 7RA

The closing date for applications is 9am Monday 8 February. Interviews are planned to take place on Tuesday 16 February; please advise in your application if you are NOT available.

If you wish to have an informal conversation before applying, please contact Jacqueline Kingsley, Development Consultant, on 07780 974422.

We regret we are unable to acknowledge receipt of applications. However, we will endeavour to inform you by e-mail within three weeks of the closing date if your application has been unsuccessful.

We look forward to receiving your application and thank you for your interest in Salisbury Playhouse.

EQUAL OPPORTUNITIES Salisbury Playhouse strives to be an Equal Opportunities employer. The aim of this policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of gender, class, race, colour, nationality, ethnic origin, marital status, sexual orientation, age, physical disability, trade union activity, political or religious belief. Selection criteria and procedures will be kept under review to ensure that individuals are selected, promoted and treated on the basis of their relevant merits and abilities. All employees are required to comply with, and actively promote, this policy.

ACCESS If you would like to submit your application in another format we would be happy to accommodate this. Please contact Howard Meaden on 01722 345173 or email:[email protected] so that suitable alternatives can be discussed. Please also advise us of any special requirements needed to facilitate your participation in an interview should you be shortlisted.

APPLICATION GUIDANCE NOTES

Job Description and Person Specification

Please read the person specification and job description carefully. You should ensure that you meet all the essential criteria before submitting an application. Use the person specification as a guide to completing the section of the application form entitled 'Information in Support of Your Application'.

Job Descriptions for both Development Officer posts are listed below. Please specify in the application form if you wish to apply for both posts.

Please type on this form or write clearly and legibly in black ink.

Please complete the form in detail. No CVs will be considered.

Data Protection The information given on this form will be used to create a shortlist for interviews. Any data about you will be held securely with access restricted to those involved in dealing with your application in the recruitment process. This application form will be kept on file for a maximum of twelve months and then destroyed. Should any job opportunities arise in the future for which we think you may be suitable, we may send you application details about the vacancy. In addition, we may contact you in the future for feedback on our recruitment procedures. Signature of the application forms indicates your consent to the data being used in this manner.

Equal Opportunities Monitoring Form To help us monitor our equal opportunities policy, we would be grateful if you could complete the enclosed Equal Opportunities monitoring form. When your application is received, this form is removed and is not used during the short-listing process. The information submitted is kept in the strictest confidence, following Data Protection requirements, and will only be used to monitor and analyse the progress of the Theatre's Equal Opportunity Policy.

JOB DESCRIPTION

JOB TITLE DEVELOPMENT OFFICER (Charitable Giving)

RESPONSIBLE TO EXECUTIVE DIRECTOR & FREELANCE DEVELOPMENT CONSULTANT

KEY RESPONSIBILITIES:

 Prepare and submit applications to grant making bodies

 Manage the major donor programme, retaining current donors and recruiting others

 Design and manage special appeals

 Carry out prospect research into grant making bodies and high net worth individuals for approach

 Develop Case for Support documents for individual projects and core activity

 Create and manage cultivation and fundraising events

 Proactively promote and encourage legacy giving

 To contribute to the annual Development Department fundraising target, taking responsibility for raising c. £100,000 per annum from these initiatives (combined)

These responsibilities involve a number of key activities as outlined below:

Grant Making Bodies  To prepare and submit applications to grant making bodies for range projects and programmes within Salisbury Playhouse’s activity plan  To support the Executive Director and Development Consultant in the delivery of three year bids to major, national prospects  Liaise with relevant departmental specialists and involve them where appropriate and necessary in the development of bids and delivering of grant conditions  Ensure that effective monitoring and evaluation of projects is carried out where necessary and that reports are prepared on time for grant makers and that conditions are met  To manage the major donor programme, retaining current donors and recruiting others

Major Donor Programme

 Provide exceptional stewardship for all major donors

 Regularly contribute to the overall individual giving strategy for major donors

 Support the Executive Director, Artistic Director and Trustees in approaching major donor prospects for gifts

 Prepare attractive and compelling mechanisms and tools for attracting major gifts

 Manage gift aid contributions from major donors

Special Appeals

 As and when required create strategies and implement fundraising activity for special appeals such as one-off events, projects and anniversaries

Prospect research

 Set up and manage an ongoing programme of prospect research (grant making bodies and high net worth individuals)

 Produce profiles of prospects for the Executive and Artistic Directors, Trustees and Development Consultant as and when required

 Develop Salisbury Playhouse Wealth Screening data

Case for Support

 To develop a suite of Case for Support documents for individual projects and core activity providing compelling and exciting funding opportunities for approaching grant making bodies and individuals, including the preparation of budgets and other associated information

Cultivation and fundraising events  In collaboration with Development Officer (Membership) create and manage a series of cultivation and other fundraising events each year  In collaboration with Development Officer (Membership) and Assistant to the Directors, manage and contribute to guest lists for Opening Nights, VIP and other events

Legacy Giving

 To be proactive in creating legacy messages in our day-to-day fundraising cycle, using all opportunities available for its promotion

 Responding in a sensitive and discreet way to legacy enquiries

 Ensuring that any legator known in their lifetime is provided with excellent care, including the involvement on their families where appropriate

Raiser’s Edge database  Ensure records are well kept within Raiser’s Edge (fundraising database)  Use Raiser’s Edge to create reports for the Executive Director and Development Consultant as and when required.

 Provide income reports for the Executive Director, Head of Finance & IT and Development Consultant on a monthly and quarterly basis  To liaise with Ticket Sales and Finance Department for accurate recording within our database systems

Other  To promote and support the charitable aims of Salisbury Playhouse  To always act in the best interests of Salisbury Playhouse  To take positive action to promote Equal Opportunities in all aspects of the work of Salisbury Playhouse  To agree to abide by Salisbury Playhouse policies such as Health and Safety, Safeguarding etc  To maintain confidentiality in all areas relating to Salisbury Playhouse  To maximise income and minimise expenditure wherever possible  To undertake any other duties appropriate to this role and/or in support of the Executive Director and Development Consultant  To be flexible and to undertake any other reasonable duties as requested by Management.

CANDIDATE SPECIFICATION

Essential  Exceptional written and verbal communication skills

 Ability to plan and prioritise a demanding workload and meet deadlines

 Excellent organisational skills and strong attention to detail

 An inquisitive mind with good research skills

 Strong interpersonal skills, able to relate effectively and appropriately to a wide range of people

 A demonstrable passion for theatre/and or the arts

Desirable:  Educated to degree level or equivalent

 Experience of fundraising research tools/experience of prospect research

 Previous experience working within an arts organisation/cultural sector

 Experience of working with fundraising databases or CRM systems

 Previous experience of fundraising

Personal attributes  Ability to think proactively, creatively, innovatively and resourcefully

 Ability to deal with a variety of ongoing activities in a calm, organised yet flexible manner

 Aptitude to self-manage and prioritise tasks

 Friendly manner and comfortable being part of a wider team

Other Information Job activities may vary and evolve over time to meet business needs. Some evening and weekend work may be required e.g. for events.

TERMS AND CONDITIONS

 Salary: £18,000 per annum

 Hours: 40 hours per week (Monday to Friday 1000-1800)

 Holiday: 20 days holiday plus 8 days public holidays pro rata.

 Term: Permanent contract subject to probationary period of six

months.

 Pension: The Playhouse offers a group personal pension whereby

contributions can be deducted from salary if requested and is

currently matched by the Playhouse up to 1.5% of salary rising in line with auto-enrolment regulations.

The Playhouse is legally obliged to auto enrol all eligible employees into this scheme after three months’ employment, although the employee has the right to ‘opt out’.

Full details are available from the Finance Department upon

request.

JOB DESCRIPTION

JOB TITLE DEVELOPMENT OFFICER (Membership)

RESPONSIBLE TO EXECUTIVE DIRECTOR & FREELANCE DEVELOPMENT CONSULTANT

KEY RESPONSIBILITIES:

 To manage and retain current Members and recruit others  To manage and retain current Playhouse Producers and recruit others  To manage and retain Business Partners Scheme and Sponsors and recruit others

 To create and manage cultivation and fundraising events

 To contribute to the annual Development Department fundraising target, taking responsibility for raising c. £100,000 per annum from these initiatives (combined)

These responsibilities involve a number of key activities as outlined below:

Members  Maintain and manage our current Members, supporting their enquiries efficiently and effectively  Convert audiences into Members through the creation of attractive and compelling recruitment drives  Produce regular updates, offers and events for Members in collaboration with our Communications team  Ensure that benefits are delivered to all Members efficiently and professionally and that high levels of stewardship are maintained at all times  Regularly contribute to communication/marketing tools for Members through the website, programmes, newsletter and other literature

Playhouse Producers  Maintain and manage our current Playhouse Producers  Carry out research into prospects for the scheme  Convert audiences and prospects into Playhouse Producers through the creation of attractive and compelling recruitment drives  Produce regular updates, offers and events for Playhouse Producers in collaboration with our Communications team  Ensure that benefits are delivered to all Playhouse Producers efficiently and professionally and that high levels of stewardship are maintained at all times

 Create and manage bespoke events for Playhouse Producers (backstage tours, rehearsed readings etc)  Regularly contribute to communication/marketing tools for Members through the website, programmes, newsletter and other literature  Manage gift aid contributions from Playhouse Producers

Business Partners and Sponsors

 Maintain and manage our current Business Partners  Carry out prospect research to identify potential new Business Partners and Sponsors  Make approaches to companies to become Business Partners and Sponsors  Develop sponsorship opportunities and packages for companies  Produce regular updates, offers and events for Business Partners and Sponsors in collaboration with the Communications Department  Ensure that benefits are delivered to all Business Partners and Sponsors efficiently and professionally and that high levels of stewardship are maintained at all times  Ensure invoicing for Business Partners and Sponsors is managed efficiently and effectively in collaboration with the Finance Department

Cultivation and fundraising events  In collaboration with Development Officer (Charitable Giving) create and manage a series of cultivation and other fundraising events each year  In collaboration with Development Officer (Charitable Giving) and Assistant to the Directors, manage and contribute to guest lists for Opening Nights, VIP and other events

Raiser’s Edge database  Ensure records are well kept within Raiser’s Edge (fundraising database)  Use Raiser’s Edge to create reports for the Executive Director and Development Consultant as and when required.  Provide income reports for the Executive Director, Head of Finance & IT and Development Consultant on a monthly and quarterly basis  To liaise with Ticket Sales and Finance Department for accurate recording within our database systems

Other  To promote and support the charitable aims of Salisbury Playhouse  To always act in the best interests of Salisbury Playhouse  To take positive action to promote Equal Opportunities in all aspects of the work of Salisbury Playhouse  To agree to abide by Salisbury Playhouse policies such as Health and Safety, Safeguarding etc  To maintain confidentiality in all areas relating to Salisbury Playhouse  To maximise income and minimise expenditure wherever possible  To undertake any other duties appropriate to this role and/or in support of the Executive Director and Development Consultant  To be flexible and to undertake any other reasonable duties as requested by Management.

CANDIDATE SPECIFICATION

Essential  Exceptional written and verbal communication skills

 Ability to plan and prioritise a demanding workload and meet deadlines

 Excellent organisational skills and strong attention to detail

 An inquisitive mind with good research skills

 Strong interpersonal skills, able to relate effectively and appropriately to a wide range of people

 A demonstrable passion for theatre/and or the arts

Desirable  Educated to degree level or equivalent

 Experience of fundraising research tools/experience of prospect research

 Previous experience working within an arts organisation/cultural sector

 Experience of working with fundraising databases or CRM systems

 Previous experience of fundraising

Personal attributes  Ability to think proactively, creatively, innovatively and resourcefully

 Ability to deal with a variety of ongoing activities in a calm, organised yet flexible manner

 Aptitude to self-manage and prioritise tasks

 Friendly manner and comfortable being part of a wider team

Other Information Job activities may vary and evolve over time to meet business needs. Some evening and weekend work may be required e.g. for events.

TERMS AND CONDITIONS

 Salary: £18,000 per annum

 Hours: 40 hours per week (Monday to Friday 1000-1800)

 Holiday: 20 days holiday plus 8 days public holidays pro rata

 Term: Permanent contract subject to probationary period of six

months.

 Pension: The Playhouse offers a group personal pension whereby

contributions can be deducted from salary if requested and is

currently matched by the Playhouse up to 1.5% of salary rising in line with auto-enrolment regulations.

The Playhouse is legally obliged to auto enrol all eligible employees into this scheme after three months’ employment , although the employee has the right to ‘opt out’.

Full details are available from the Finance Department upon

request.

APPLICATION FORM FOR THE POST OF DEVELOPMENT OFFICER

This form should be completed as fully as possible. You may continue any section on to additional sheets of paper if necessary.

Personal Information

Name: …..……………………………………………………………………………………………...

Address: ………………………………………………………………………………………………...

…………………………………………………………………………………………………………….

Tel No: (day) ……………………………………… (Evening) …………………………………

Email: ……………………………………………………………………………………………………

N.I. Number: ………………………………………………… (If none, give details of nationality)

Do you have a valid driving licence? YES/NO

Do you have any convictions not considered spent under the Rehabilitation of Offenders Act 1974? YES/NO

(If yes please give details)

Please indicate which post you are applying for: Charitable Giving

Membership

Where did you hear about this position? …………………………………………………………

DECLARATION

I declare that, to the best of my knowledge, the information given in this application is correct and I understand that it will be treated as part of any subsequent Contract of Employment.

SIGNED: ………………………………. DATE: …………………………………

Education/Qualifications

Please include details of schools/colleges attended, dates and qualifications achieved

Employment History

Please give details of your employment history (paid or voluntary), starting with your most recent post, giving job titles, responsibilities, dates and names of the organisation:

Please list any other skills, qualifications, or interests which may be appropriate for the post:

Additional Information

Please explain why you would like this post, stating what qualities you think you can bring to the job and give any additional information you feel supports your application. This will enable us to see how your particular skills match up to the requirements of the job. It is, therefore, important that you tell us as much as possible about yourself in relation to all the items listed in the skills and experience section of the job description.

REFERENCES

Please give the names and addresses of two referees, one of whom should be your present employer, if applicable:

1. Name ……………………………………….. 2. Name: ………………………………………

Address: ………………………………...... Address: ……………………………………

………………………………………………... ………………………………….……………

Tel: …………………………………………... Tel:………………………………......

Your relationship to referee: Your relationship to referee:

………………………………………………… ……………………………………………….

May we request a reference before making an offer to work?

Referee 1 YES/NO Referee 2 YES/NO

Equal Opportunities Monitoring Form for Job Applicants

Salisbury Playhouse is committed to equality and as part of this process we need to monitor applicants.

The information requested on this form is required solely for this purpose and it in no way influences the recruitment and selection process. No name is to be given on the forms and completion is entirely voluntary; non-completion will have no effect on the consideration of your application. The information collected on this form is confidential and will be separated from your application form on arrival.

Ethnic Make up White (tick box as required) British  Irish  Any other White background 

Asian or British Asian  Asian Bangladeshi  Asian Indian  Asian Pakistani  Any other Asian background 

Black or British Black  Black African  Black Caribbean  Any other Black background 

Chinese 

Dual heritage:  Asian and White  Black African and white  Black Caribbean and White  Chinese and White 

Any other background from more than  one group

Any other Ethnic Group 

Do you consider yourself disabled?  Yes  No

Thank you for completing this form, please return with your application for employment.