Student Services Portal Redesign

Ventura College Student Services Portal Redesign Title V Cooperative Grant Meeting Minutes Wednesday, May 22, 2013 2:00 pm – 3:00 pm MCE 218

Welcome and Introductions (Dan Walsh) Attendees:  Gwendolyn Lewis-Huddleston, Dean, Social Sciences, Humanities, Distance Education, Professional Development  Eileen Crump, Title V Cooperative Grant  Bill Hart, Title V-Velocidad  Steve Turner, EAC  Alma Rodriquez, Financial Aid  Kathy Scott, Institutional Effectiveness  Tim Harrison, Dean, Communication, Kinesiology & Off-Site Programs

Ventura College Student Portal Redesign

 Online Orientation still in testing stage; Testing stage is lengthy because there are many stakeholders

 Online Orientation is planned to go live by end of this month

 Oxnard College and Moorpark College will use Ventura College online orientation as a template to develop their own online orientations;  Using Ventura College template will help keep consistency between the three colleges

 Online orientation is not limited to Ventura College students, guests may use the orientation

 The student online orientation has five different sections

 Pre and post information surveys are available on the student online orientation

 All students featured on the online orientation are Ventura College students

 Pre and Post survey saves answers if you cannot complete survey due to time constraints

 Working out a way to notify the college when student completes online orientation

 Data will eventually be collected on how many students took the online orientation  Every section opens with an introductory video  In-person orientations are now available for students before seeing a counselor or registering for school; planning to incorporate videos use on the online orientation

 The online orientation can be done anytime by students

 The online orientation is not time sensitive

 There is a tracking bar that tracks the student’s progress as they move through the orientation

 Steve Turner will review the online orientation for accessibility for disabled students

 Portal Redesign will include

 1.Retention/Intervention Early Alert Probation Workshop Dismissal Letter revision 2. Academic Calendar 3. Campus Announcements 4. Student Records 5. My Quick Links 6. Online Orientation

 Student Resource Sheet handout will be available for students

 Student Resource Sheet for Faculty will also be available

 Tutorials will be in the Student Success Tab

 The new student portal should include a list of student clubs

 Ventura College IT department will be able to update and manage student portal

 Ventura College counselor Marian Carrasco-Nungary gave a Transferring Student presentation at SITE 2012 that helps bridge the gap between student services department and the faculty

 Student Services provides Ventura College tablecloths, banners, and sandwich boards for outreach presentations

 Student handbook will eventually be revised, and copies will be placed inside new Ventura College pocket folders  Would like to have a counseling department give presentations in classrooms at the beginning of each semester.