2017 Coolamon Shire Annual Events Funding Program

2017 COOLAMON SHIRE ANNUAL EVENTS FUNDING PROGRAM

APPLICATION FORM

Please refer to guidelines before completing this application.

APPLICANT

CONTACT NAME ______

EVENT NAME ______

POSTAL ADDRESS ______

______POSTCODE______

MOBILE ______BUSINESS PH ______

EMAIL ______

ORGANISATION

INCORPORATED BODY ______(or the name of the sponsoring incorporated body the event is run under)

ABN (if applicable) ______

ARE YOU REGISTERED FOR GST (YES/NO) ______

DO YOU HAVE PUBLIC LIABILITY TO COVER THIS EVENT (Y/N) ______

DESCRIPTION Please provide a short description and history of your organisation including examples of similar projects you have managed.

______

______www.coolamon.nsw.gov.au ______

______

2017 DATE(S) ______TIME ______

IN WHICH TOWN WILL THE EVENT TAKE PLACE? ______

VENUE ______

EVENT DESCRIPTION Please provide a short, one or two sentence description of your project. ______

______

WEBSITE ______

SOCIAL MEDIA PAGES (e.g. Facebook.com/)______

______

THE EVENT HAS BEEN RUNNING FOR (2+) ______YEARS NOW

ATTENDANCE

ANTICIPATED ATTENDANCE 2017 Min: ______Maxi: ______

TOTAL ATTENDANCE 2016: ______2015: ______

DO VISITORS TYPICALLY STAY OVERNIGHT WHEN ATTENDING THIS EVENT? If yes, please specify how many nights they would typically stay in Coolamon Shire.

______

www.coolamon.nsw.gov.au GOALS AND OBJECTIVES Please outline your goals and objectives in terms of growth and development. You may like to refer to the event program, the variety of activities and experiences on offer, venue, committee, grants and funding, finance, collaboration and partnerships, VIPs and guest speakers, attendance e.g. number of participants, spectators, stallholders, guests etc

______

COMMUNITY PLAN Please outline how your event aligns with the Coolamon Shire Community Plan.

______

www.coolamon.nsw.gov.au COLLABORATION Please provide evidence of collaboration with other events and tourism operators. If possible, please list any groups or organisations that are involved in the project and briefly state the nature of their involvement.

______

MARKETING PLEASE DESCRIBE YOUR PRIMARY AND SECONDARY TARGET MARKET e.g. families with young children, visiting friends and relatives, car enthusiasts, Coolamon Shire residents, youth of Coolamon Shire/Junee/Temora etc

Primary:______

______

Secondary______

______

HOW DO YOU PLAN TO PROMOTE YOUR EVENT? Please tick if appropriate.

___X__ COUNCIL WEBSITE (coolamonshire.com.au)

______POSTER

______FLYER/POSTCARD/OTHER

www.coolamon.nsw.gov.au ______TELEVISION

______RADIO

______PRINT ADVERTISING E.G. NEWSPAPER, LOCAL PUBLICATION, MAGAZINE If you ticked yes to magazine, please specify any relevant niche publications under “Other”

______WORD OF MOUTH

______FREE EVENTS LISTINGS

______DIRECT MAIL

______E-NEWSLETTERS

______COMMUNITY NEWSLETTERS

______SOCIAL MEDIA E.G. INSTAGRAM

______FACEBOOK ADVERTISING

______PR (LOCAL, REGIONAL, NATIONAL)

______EVENT AMBASSADOR

______OTHER; Please specify ______

BUDGET

Please supply a completed budget outlining all anticipated income and expenses. Within the budget, please breakdown your marketing expenditure. This could be done using the form below, the template from the Events Manual or, by providing a budget your event has developed over the years.

Please consider the following as possible expense items; - Collateral design e.g. flyer, poster, other - Collateral print e.g. flyer, poster, other - Paid advertising e.g. Television, radio, print, Facebook, digitlal - PR e.g. visiting journalist - Graphic design for digital marketing e.g. Facebook cover image, e-newsletter, website banner - Signage - Merchandise - Other

FUNDING

MAXIMUM AMOUNT OF GRANT REQUESTED BY APPLICANT? This could either be the total sum of your marketing budget or if this your marketing budget exceeds $3,000, a portion of marketing related expenses.

$______

HAVE YOU OR YOUR ORGANISATION APPLIED FOR ANY OTHER GRANTS

www.coolamon.nsw.gov.au OR FUNDING OPPORTUNITIES FOR THE 2017 EVENT (YES/NO) If yes, please outline.

______

ADDITIONAL SUPPORTING MATERIAL

. A copy of the organisation’s most recent annual report and/or financial statements

. A copy of the organisation’s Certificate of Currency for Public Liability Insurance (for projects with a public activity component)

. If the applicant is not legally incorporated, a letter from a sponsoring incorporated body indicating its willingness to auspice the proposed project and/or other relevant documents demonstrating probity must be provide

. A completed Coolamon Shire Event Registration Form (from the Managing a Successful and Sustainable Event Manual)

. A completed Event Budget, highlighting the marketing expenditure (from the Event Manual)

. A completed Risk Assessment (from the Event Manual)

. OPTIONAL: Marketing Plan

SIGNATURE OF APPLICANT

APPLICANT (Name) ______

ON BEHALF OF

ORGANISATION ______

EVENT ______

I acknowledge that in submitting this application, I have read the Coolamon Shire Community Plan of which my event directly aligns.

I, being the organiser nominated for the above event hereby consent to the making of this application.

Signature(s) ______Date ______

www.coolamon.nsw.gov.au