Minutes Of: PSONS Board Meeting

Date: Wednesday, January 4, 2017 Minutes of: PSONS Board Meeting Time: 6:00 pm – 8:00 pm Location: SCCA, Room G-1006 Bob Chapman (via phone) x Lynley Fow x Heather Freeborne x Vacant President President-elect Treasurer Secretary Sandra Olson x Nancy Thompson x Dana Scharfenberg Doug Jordan x Past-president/Membership Community Service Comm Education Committee Govverment Relations Dennielle Padgett x Mary Jo Sarver Kathleen Shannon-Dorcy Mona Stage x Symposium Chair Vendor Relations Research Scholarship Angela Collins x Lisa Westmorland Angela Knox x Kay Lynn Walz Fundamentals Chair Vendor Relations X Communiations/Webmaster Nominating x

DECISION/ ITE TOPIC DISCUSSION/ISSUE RECOMMENDATION/ M FOLLOW-UP TASKS NO. Welcome & Introductions: Status: Previous minutes approved 1 Announcements 2 Scholarships -  Reminded of email proposal for 10 additional early career (went out late Status: Approved the recommended Mona October/early November. Gave 20 early career scholarships applicants. Approved proposal for future scholarships  21 applications, gave out 20 Follow up: Alert scholarship applicants  ONS 10 applied, 2 incomplete (Mona)  Leadership development – 5 applications (1 in past the course deadline, 4 were awarded, 1 didn’t claim the scholarship by year end so didn’t get it).  New applications:  1 SNRC scholarship given  Web-based course: 3 applicants, 1 didn’t meet ONS criteria, other 2 DECISION/ ITE TOPIC DISCUSSION/ISSUE RECOMMENDATION/ M FOLLOW-UP TASKS NO. recommended  Symposium: 7 applicants, 7 available scholarships. Two applicants had low scores; will not offer those but provide feedback, recommend award 5  Symposium Non-PSONS: 2 applicants, good scores, recommend give 2  ONCC: 5 applicants, recommend give all 5  Congress: 11 applications, 3 available; recommend to approve the top 3 applicants  National Specialty Conference: 4 applicants, 1 recommended  Affirm awarding process (outlined in committee report) for ONS Web Based Course, recommend buying $200 gift certificate from ONS for course; for the other 8 upfront and have them available in the next round; they do expire in 1 year; but since we aren’t awarding them wait on purchasing.  Test registration, we give funds upon registration.  Poster development: just award the $250 up front  Next round of scholarships that are budgeted for next year: early career, ONS membership & 8 remaining web based courses  Proposal: Announce at Symposium that starting May 1st there will be more scholarships available (Early career, membership, 8 web based course) (continue w/ rolling application process with monthly review) ONS regional  Lynley expressed interest in going, possibly Kay Lynn as well, maybe Status: approved proposal to budget to 5 chapter program Mona depending on schedule send three board members in Portland  ONS sends leader to area of country, chapter leaders come and benefit from this Follow up: Lynley, Kay Lynn, Mona to attend (pending schedules)  Proposal for funds to send 3 people

6 Board meeting  Does 1st Wednesday of the months work for people for board Status: dates set dates - Lynley meetings? DECISION/ ITE TOPIC DISCUSSION/ISSUE RECOMMENDATION/ M FOLLOW-UP TASKS NO.  Discussion of potential dates for next board meeting Follow Up: add into calendar for next  Proposal for next board meeting April 5th; set dates for every 2 year (Lynley?) months 7 ONS coming in  Leaders from ONS want to come and see how we do things Status: ONS leaders going to come to th March - Lynley  They’re going to go to Swedish, to network, etc. March 13th Swedish March 13 for lunch, Nancy hosting  Would be challenging for them to connect with a school of nursing  Nancy Thompson hosting, board members okay to attend Follow up: none  Some concern about lack of clarity about the event, but will see how this event goes with follow up afterwards  No concern from other board members from other institutions (ONS may face challenges if trying to go into state institutions) 8 Symposium Swag  Idea this year to do shirts Status: Lynley will write up proposal and - Lynley  When people register they can choose if they want a shirt, their size can be approved it after that  PSONS logo on front, Reasons Why I’m An Oncology Nurse on the back Follow up: Lynley to follow up with plan  It would be in our budget for shirts (already budget item for  General consensus is to just do a logo on a nicer, athletic style; no words purchasing) on back

9 2017 Budget -  Budget proposal Status: approved Heather  Operating expenses and income are going up a little every year Follow up: Heather (?) to follow up with  Long term investing goal: $25,000 a year until we have two years of ONS to see if independent auditing operating expenses invested happens  OCN review – budgeting for two (May & October)  Added expenses to meals for nominating meals, fall planning meeting  Equipment – computers  Question raised about if there is any independent auditing that happens around our budget (via ONS?)  We’re spending membership money, good thing to consider for the future 10 Community  A lot $500 that could be given to non-profit cancer related organization Status: approved Service Proposal - (500 also what we give to school supplied and emergency center) Nancy  Cant go to same organization every year Follow up: Nancy to draft up advertising information; will be posted on website  Not institutional foundations and in e-newsletter at some point DECISION/ ITE TOPIC DISCUSSION/ISSUE RECOMMENDATION/ M FOLLOW-UP TASKS NO.  It would be board approved  Advertise on website, e-newsletter  Go through Nancy (community service chair)  This proposal is included in the budget 11 Nominating – Kay  Two for secretary – Tony Black and Thuy Nguyen Status: in progress Lynn  Doug Jordan for government relations Follow up: Kay Lynn will follow up with  None for president-elect; nominees that she hasn’t met with yet  Bryan Taylor at ONS; ONS and PSONS bylaws say that president elect would stay vacant, Which would mean Lynley could serve for two years which she said she is willing to do  Mona to connecting leadership course scholarship winners with Kay Lynn  Some discussion of Member at large position which is still open 12 Cancer Lifeline  $500 approved Status: approved $500 Breakfast  Judy can coordinate attendees Proposal - Bob Follow up: Bob will follow up with Judy, message Bob if you have strong interest in atteding 13 Board Orientation  Formulate a binder w/ By-laws info, etc. Status: in progress Manual - Bob  Choice between one time on boarding or one-on-one as people come on Follow up: Bob will get it together  Could use to show other chapters as well 14 South Sound  Nurses in South Sound traditionally haven’t been able to get up to Status: approved Education education events; maybe feel a little bit apathetic towards PSONS Proposal – Doug  Host a series of 4 beta-education events in Tacoma Follow up: Doug will plan the education Jordan event  See budget: total may be off set by vendors and attendance fees (~$3400)  4 programs that already exist and have taken place in Seattle, CEUs have been applied for  Need to be future thinking about how these could happen in the North and East as well  Similar to food/budgets that are hosted centrally as well  Maybe have one at El Gaucho, other three at institutions  Make sure to engage with those members about scholarships, etc. 15 Motion to approve  Doug Jordan Approved Status: Approved government DECISION/ ITE TOPIC DISCUSSION/ISSUE RECOMMENDATION/ M FOLLOW-UP TASKS NO. relations  Amend budget to send him to Nurse in Washington Internship Follow up: appointment