El Camino College Associated Students Organization Special Senate Meeting Minutes January 19, 2012 Activities West Conference Room

I. Call to Order Meeting Called to Order at 3:30 pm – Quorum was established. II. Roll Call – following persons signed the roll sheet Executive Cabinet Present: o President: Rebekka Asher o Vice President: Jasmine Hormati o Director of Finance: Kenji Tomoda o Student Trustee: Josh Casper Absent: o Region 7 Representative: Erick J. Hernandez (excused) o Director of Academic Affairs: Cindy Valdez o Public Relations Officer: Melina Mossberg

Senators by Division Present: o Behavioral & Social Sciences: Lena Yamaguchi o Business: Brain Song o Health Sciences & Athletics: Dillan Horton, Janelle Miller o Humanities: Nathan Wofford, Daniela Messarina o Mathematical Sciences: Andre Portilla, Zachary Inouye o Natural Sciences: Azucena Valadez, Vincent Chu Absent: o Behavioral & Social Sciences: Brian Park o Business: Brooke Matson o Fine Arts: Grace Haynes o o Industry & Technology: Patrick Mondestin-Howard ,Eric Monson Commissioners/ Justices (Non-Voting) Present: Kyong Tai Moon, Mark Zelayaran, Shayan Langha, Shyh-Herng Lo, Simone Jackson Administrative Assistant (Non-Voting) Present: Kevin Paxton Student At Large (Non-Voting) Present: Sharon Asher Advisers (Non-Voting) Present: Rebecca Cobb, Breanna Von Stein Guests Present: none

Page 1 of 5 III. Approval of the Agenda

 Motion to approve the Senate agenda from January 19, 2012 as is made by Dillan Horton. Seconded by Rebekka Asher. Motion Passed. IV. Approval of the Minutes Dillan Horton stated his name was spelled incorrectly in the roll call section of the minutes. It was also stated that the ICC party was held in the East lounge and not their office.  Motion to approve the Minutes for December 8, 2011 as amended made by Joshua Casper. Seconded by Rebekka Asher. Motion passed.

V. New Business 5.1 Resignations –Rebekka Asher Rebekka Asher stated that the following members have stepped down from their posts and have resigned: 5.1.1 Mehwish Waheed from her position as Commissioner of Fine arts 5.1.2 Sehrish Waheed from her position as Commissioner of Business 5.1.3 Michael Ramillano from his position as Commissioner of HSA 5.1.4 Patrick Mondestin- Howard from his position as Senator of I&T 5.1.5 Melina Mossberg from her position as Public Relations Officer

5.2 Appointments –Rebekka Asher Rebekka Asher stated that the following people wish to become a part of the ASO and the Senate will vote to appoint them. 5.2.1 Motion to appoint Simone Jackson to the position of Justice made by Rebekka Asher. Seconded by Zachary Inouye. Motion passed.

5.2.2 Motion to appoint Dillan Horton to the position of Chair of Special Taskforce made by Rebekka Asher. Seconded by Zachary Inouye. Discussion: Kenji Tomoda asked what taskforce is it; Dillan Horton replied that the Academic Senate is attempting to pass a vote of no confidence in Dr. Fallo and this taskforce is to determine whether or not ASO should participate. Joshua Casper Abstained. Motion passed.

5.2.3 Motion to appoint Brooke Matson to the position of Student Services Officer made by Rebekka Asher. Seconded by Daniela Messarina. Motion Passed.

5.2.4 Motion to appoint Brooke Matson to the position of Co-Chair of Activities Committee made by Rebekka Asher. Seconded by Kenji Tomoda. Motion passed.

Page 2 of 5 5.2.5 Motion to appoint Kenji Tomoda to the position of Co-Chair of Fundraising Committee made by Rebekka Asher. Seconded by Daniela Messarina. Motion passed.

5.3 Removals – Rebekka Asher Rebekka Asher stated that Jose Cruz, a business division council member, will be removed due to ineligibility. Motion to remove Jose Cruz from the ASO made by Rebekka Asher. Seconded by Joshua Casper. Motion Passed.

5.4 Finance Items- Kenji Tomoda/Rebekka Asher 5.4.1 Motion to allocate up to $3,000 from AS Rep Fee Technology account (#72-56422-00-836115-7670) to fund new computers for the offices. Discussion: Andre Portilla asked if these computers will be full units, keyboard, monitor etc; Kenji Tomoda replied yes. Kevin Paxton asked why is there a need to replace the whole unit instead of simply the computer while keeping the other equipment, and saving expenses. It was stated that the old computers would be placed in the Senate office in which a computer is no longer functioning. Motion Passed. 5.4.2 Motion to allocate up to $200 from AS Leadership Training (#71- 55001-00-836190-7670) to fund food for Midyear Retreat made by Kenji Tomoda. Seconded by Rebekka Asher. Motion passed.

5.5 Midyear Retreat – Rebekka Asher Rebekka Asher stated that the midyear retreat is mandatory to attend. The event will take place the day after winter classes end, and will start at 8am. The East lounge will house the retreat. Jasmine Hormati stated that this retreat has been in the planning process for quite some time and will be a lot of fun. 5.6 Town Hall Meeting- Dillan Horton Dillan Horton stated that he was in a meeting with Rebecca Cobb about the failure of communication between students with faculty and staff to the administration. Dillan also said that we are not communicating well with other students on campus and suggested holding a Town Hall meeting so ASO could talk directly with students on different issues. ASO & ICC could give a report to students on what we have accomplished so far since the start of Fall semester. Dillan Horton explained that there needs to be two ASO executive members, two Senators and ICC members  Motion to approve the Town Hall meeting made by Dillan Horton. Seconded by Joshua Casper. Discussion: Rebekka Asher asked how Dillan planned to publize the event. Dillan replied by saying fliers will be placed around campus, ASO members should announce the event in classrooms. Dillan also stated that the Event should be held twice a year.

Page 3 of 5 Rebekka Asher, Joshua Casper, Nathan Wofford, and Dillan Horton will be the ASO members in charge of the Town Hall meeting.

5.7 Conferences Update – Rebekka Asher Rebekka Asher stated that six students with two advisors will be appoint to attend the conference in Washington D.C. the deadline for applications is next Thursday at 12pm. The conference will be March 16-20, there will be consequences for dropping out of attending; however, anyone can go. It was also discussed that March in March will take place on March 5th and that about 10 ASO members should be able to attend. The Spring General Assembly will take place on the weekend of April 22nd. This conference will have about 3-4 students with an advisor

VI. Old Business -None VII. Reports 7.1 ASO Member Reports  Joshua Casper reported that there was a Board meeting last Tuesday, the next will take place on February 21st. Joshua also reported that he will be in Sacramento on a conference at the end of the month. Also that it is Jasmine’s Birthday today!  Dillan Horton reported that he wants ASO to participate in the Taskforce, and passes out a roll sheet.  Rebekka Asher reported that there is now an open position within the Senate, if ASO ,members want to have them. Rebekka reminded the Senate to wear ASO name tags and shirts during ASO events. Last Rebekka stated that everyone should be able to discuss any problems they are having in a reasonable way with each other.  Jasmine Hormati reported that professor Chung and an FYE counselor want to hold a conference for students about Advocacy, similar to leadership training. The planned date is the end of March. Joshua Casper stated that a meeting where more information to this event will be held next week and emails will be sent out. 7.2 ICC Reports None 7.3 AGS Reports None. 7.4 Committee Reports 7.4.1 Activities Committee: Dillan Horton reported that a movie night was voted and passed to occur on Valentine’s day; however, it was later decided that it is not cost effective. 7.4.2 Fundraising Committee: Kenji Tomoda is the new Co-Chair. 7.4.3 Policy Committee: Joshua Casper reported that there was no meeting yesterday; therefore, there will be a two hour meeting next week. Joshua Casper also said that he welcomes ASO members that are interested to come along for the meetings. 7.4.4 Sustainability Committee: Jasmine Hormati stated that they had a meeting yesterday with Irene Graff and a few other members. During the meeting, events were discussed and they picked a new logo for the committee.

Page 4 of 5 7.5 Adviser Reports 7.5.1 Rebecca Cobb: none 7.5.2 Breanna Von Stein: Reported that now is a good time to organize division council meetings. VIII. Public Comments Nikolini Simochko suggested planning donations for the military, by setting up boxes and such. Nikolini also stated that there is a website to look at, and once the boxes are filled to take them in to be donated. IX. Adjournments  Motion to adjourn the Senate meeting at 4:10pm, made by Joshua Casper. Seconded by Kenji Tomoda. Motion passed.

Minutes Recorded by Kevin Paxton Minutes Verified by:

______Rebekka Asher, ASO President Rebecca Cobb, ASO Adviser

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