The South African Breweries
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TO:
FROM:
DATE :
RE: QUARTERLY CONTRACT REGISTER (date…)
The above matter has reference.
Quarterly Contract Register A Quarterly Contract Register should be completed and submitted to our Department. We note that an incomplete register has been received from your region/department. Please can you let us have all relevant details for inclusion in the register, in particular details of the contract price.
Lodging of contract (s) All original contracts over R50K or in excess of 3 years' duration are to be lodged with the Legal Department once signed by the responsible XXXX personnel. These are to be submitted with the respective contract register.
Contract Cycle In addition we wish to remind yourselves of the standard procedure which is to be followed in respect of legal documents. This is set out in detail in the attached annexure headed "Legal Compliance". Please may we have the required details before …………..for inclusion in our Board papers.
Regards LEGAL ADVISOR CONTRACTS – LEGAL COMPLIANCE
1. All agreements and contracts concluded by xxxxx are to be submitted to Legal Department for perusal and approval prior to signature. In this regard at least 1 week lead time is required. 2. Once the agreement has been approved by Legal, it is to be signed as follows: 2.1 by an authorised XXXX person in accordance with the XXXX signing power limits – see schedule attached; 2.2 initialled on each page and annexure/s and signed in full on the last page 2.3 the date of signature and full names of all witnesses and signatories is to be printed on the last page. 3. If the signatory or person signing is not duly authorised, a Delegation of Authority must be prepared by the Legal Department and signed by the responsible XXXX directors, authorising such person to conclude the agreement on behalf of XXXX. Again, 2 weeks lead time is to be given regarding this instruction to the Legal Department. 4. All contracts and agreements in excess of R50 000 per annum or over 3 years' in duration are to be recorded in the standard quarterly contract register and submitted quarterly to the XXXX Legal Secretary,…………. Please ensure that all the relevant details are submitted. 5. The Contracts/Agreements in excess of R50Kper annum or over 3 years in duration are to be submitted with the register to the Legal Department for safekeeping. SCHEDULE OF AUTHORITIES SIGNED BY THE XXXX DIRECTORS OVER THE PERIOD
DATE POWERS AUTHORITY GRANTED TO REGION SIGNED BY