Bookstore Assistant, Part Time s1

PURCHASING ASSISTANT ILLINOIS VALLEY COMMUNITY COLLEGE

Reports to: Director of Purchasing

I. POSITION SUMMARY: Assist the director in the procurement of goods and services necessary for the operation of the college.

II. ESSENTIAL DUTIES AND RESPONSIBILITIES: A. Assists director in monitoring the electronic requisition approval process. B. Assists director in processing purchase orders and submitting to vendors for completion of orders. C. Enters requisitions for the purchasing department as well as assist other departments as needed. D. Maintains electronic vendor file; contacts vendor to verify company information. E. Collects information to determine the selection of vendors. F. Signs on behalf of the director when necessary. G. Assists in organizing training materials regarding knowledge of the department’s policies and procedures. H. Assists in organizing and maintaining mail, records, and filing systems. I. Assists in the preparation and the final tabulation of bidding/quoting. J. Schedules maintenance services and repairs for College office equipment and other appropriate property. K. Maintains the College’s purchasing intranet and internet sites. L. Provides training and maintains account access and approval access in Datatel for purchasing users. M. Assists with the disposal of College assets by way of auction, donation, or disposal. N. Maintains the College’s cellular telephones and billing. O. Responsible for ordering all business cards for administration, faculty, and staff. P. Assists with the College’s telephone system and reporting. Q. Assists with furniture requests.

III. OTHER DUTIES AND RESPONSIBILITIES:  Performs other duties as assigned.

IV. QUALIFICATIONS: Required  High School diploma or equivalent  Proficient in Microsoft Office

Preferred  Previous experience in a Purchasing Department  Strong organizational and time-management skills  Attention to detail, ability to problem solve, work independently and use professional judgment Revised March 2013 Page 1 of 2 PURCHASING ASSISTANT ILLINOIS VALLEY COMMUNITY COLLEGE

 Strong interpersonal skills and the ability to interact with faculty, staff and external agencies  Familiarity with Internet  Community college education and/or experience

Revised March 2013 Page 2 of 2