Procurement Plan for ZEAIP Savings

I. General

1. Project information: Zimbabwe: Emergency Agricultural Input Project Project ID No.: P117212 Project Implementing Agency: GRM International

2. Bank’s approval Date of the Procurement Plan: June 18, 2010

3. Date of General Procurement Notice: N/A Project is an emergency project under BP/OP 8.0

4. Period covered by this procurement plan: 15 months April 2010 to June 2011

5. Applicable Procurement and Consultants Guidelines: Procurement will be carried out in accordance with the World Bank's "Guidelines: Procurement under IBRD Loans and IDA Credits" published by the World Bank in May 2004 and revised in October 2006, "Guidelines: Selection and Employment of Consultants by World Bank Borrowers'' published by the World Bank in May 2004 and revised in October 2006, and the provisions stipulated in the Grant Agreement.

II. Goods and Works and Non-Consulting Services.

5. Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement:

Expenditure Contract Value Contracts Subject to Category (Threshold) Procurement Method Prior Review USD Goods N/A LIB All >=30,000 < 750,000 NCB 1st Contract <30,000 Shopping None All value Direct Contracting (Single Source) All Contracts Consultants >=100,000 QCBS All contracts (a) Firms <100,000 CQS, LCS, QBS, FBS, Service First contract

(b) Individual >=50,000 IC All contracts

All values SSS All contracts

6. Any Other Special Procurement Arrangements: Procurement of commodities as described in para 2.68 of the Procurement Guidelines based on market practices using LIB. The process should ensure adequate application of principles of economy, transparency, competition and appropriate pre-shipment inspection is carried out. A single currency in which the commodity is

June 18, 2010 usually priced may be used for bidding and payment. Due to geographical and environmental requirements of seed, it will be procured under NCB procedures despite the overall cost estimate being above NCB threshold

7. Procurement Packages Subject to Bank Prior Review with Methods and Time prequalification. In accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines, prequalification may be carried out in respect of procurement of maize seed.

8. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): N/A

9. Reference to (if any) Project Operational/Procurement Manual: The GRM Zimbabwe Procurement Manual, and the Procurement Procedures Manual of Crown Agents, will apply for values below NCB threshold.

10. Schedule

Prior Expected Estimated Expected Package Lot Proc or Bid Description Amount in Delivery Number Number Method Post Opening US $ Date Review Date 1. Procurement of 450 MT of hybrid seed for distribution in exchange for vouchers at local retail shops (this includes the cost of the 1 NCB Prior June 2010 September 2010 seed, the vouchers, distribution costs and retail margin, and the exchange through local retail shops)

III. Selection of Consultants

1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Expenditure Contract Value Contracts Subject Category (Threshold) Selection to US$ Methods Prior Review 3. Consultants

(a) Firms >=100,000 QCBS,QBS All contracts <100,000 CQS, LCS, QBS, FBS, Service First contract

(b) Individuals >=50,000 IC All contracts

All values SSS All contracts

June 18, 2010 11. Any Other Special Selection Arrangements: The following arrangements should be noted:

a. The NGOs would be selected under single source procedures for the following reasons. The method and procedures that GRM used for the selection of NGOs for activities financed by DFID under the PRP I and PRP II were reviewed and found to be satisfactory by the World Bank. Specifically, under the PRP, pre-proposals were solicited by GRM from any NGO interested in providing the requisite services. GRM conducted a review of the pre-proposals and identified a list of NGOs meeting the preliminary qualification criteria. These NGOs were requested to submit more detailed proposals and GRM evaluated them and selected 20 as qualified to undertake the tasks required under the PRP. These tasks are similar to those that would be performed under the project. The NGOs to be contracted, individually, under the GEAIP will be drawn from amongst the same 20.

b. Although not currently planned under this project, Service Delivery Contracts, Fee Based Selection (FBS) and Quality Based Selection (QBS) may also be used for the procurement of goods and consultants.

12. Consultancy Assignments

1 2 4 3 5 6 7

Expected Cost Prior / Expected Ref. Selection proposal Description of Assignment Estimate Post Completion No. Method submission in US$ Review Date Date

NGOs for selection of beneficiaries, voucher distribution to farmers and assistance to, and 1 SSS Prior May 2010 January 2011 monitoring of, farmers and oversight of voucher program Consultancy to undertake 2011 Financial 2 CQS Prior January 2011 June 2011 audit

3 Project impact assessment CQS Prior November 2010 June 2011

June 18, 2010

2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.

3. Any Other Special Selection Arrangements: N/A

June 18, 2010