Lincoln College Oxford OX1 3DR
Further Particulars
Job Title: Assistant Librarian Department: Library Responsible to: Librarian Job Purpose: To assist the Librarian in all aspects of the day-to-day administration of the Library and the provision of services to members of College and to researchers from outside the College.
Background information on the College
Lincoln College was founded in 1427 in the University of Oxford and is a self- governing institution in which the ultimate authority for all decisions rests with the Rector and Fellows. Lincoln has 600 students in residence, of whom approximately 300 are graduates. It enjoys an excellent reputation for its undergraduate education and has been among the top third of colleges academically for the past several years. The College is also a popular choice for graduate applicants to the University. Lincoln College is located on an attractive historic site in the centre of Oxford, with excellent access to university libraries and the University’s departments and faculty buildings. More information on the College can be found on its website, www.lincoln.ox.ac.uk.
The collections at Lincoln College are maintained by the College Librarian, the Assistant Librarian, the Archivist and the Antiquarian Cataloguer. These members of staff are also supported by a Fellow Librarian and a Fellow Archivist and all work closely together.
Job Description
Bibliographic and reader services
Cataloguing new material using the Aleph system. Has primary responsibility for the day to day running of the circulation system. This includes maintaining the self-check system and associated security systems (CCTV, 3M and Chubb), as well as processing returned items, maintaining reader records, the Blacklist and dealing with loan queries. Processing incoming books. Managing journal receipts, claims and binding. Maintaining and developing the Library’s webpages, Facebook, LibraryThing and Twitter presences, and other ICT resources. Taking a proportion of the Library induction sessions, introducing new readers to the Library and helping with reader enquiries. Promoting effective use of the Library’s collections and of other library and information resources in Oxford and elsewhere. Helping temporary members of the College (including Summer Schools) in their use of the Library. Maintaining the modern collections by shelving, book repair, following up the issues noted at stock check and other housekeeping. Carrying out daily tasks to ensure smooth running of the Library: clearing desks, post, email, book return bin, checking the security systems and following up related issues. Assisting the Librarian in maintaining library order, security and discipline.
Historic collections Assisting with the management and promotion of the College’s early printed book and historic collections. Assisting with enquiries about the Library’s collection of early printed books and helping visiting scholars to consult them. Maintaining good preservation practices and assisting with the preservation and conservation of the College’s historic collections.
Management and administration Deputizing for the Librarian in her absence. Hire and supervise student invigilators for summer schools and stock-check. Contributing to the policy, planning, and development of the Library and its services. Assisting the Librarian in the organization of special projects. Performing such other duties as may from time to time be required for the running of the Library. Recruiting, instructing and supervising student helpers in carrying out the annual stock-check and invigilating Summer Schools. Assisting the Librarian in maintaining the fabric, plant and equipment of the Library and liaising with College staff and external firms. Managing petty cash. Attending meetings and training sessions as appropriate.
The post holder will be expected to undertake any other duties or tasks as reasonably requested. This job description may be subject to review in consultation with the postholder.
Person Specification
The successful candidate will be able to demonstrate that they have:
A professional qualification in Librarianship or Information Science Proven Library experience working in an academic library High level of information and computer literacy, including proficiency with catalogues, library management systems, word processing, email and spreadsheets Good time-management and organisational skills to manage a range of duties, including some clerical or manual work, as part of the daily routine Ability to work alone and as part of a team Excellent communication & customer service skills
The following criteria are also desirable:
Experience of RDA, MARC and / or Aleph circulation and cataloguing modules. Training will be provided if necessary Awareness and experience of good conservation and preservation practices A working knowledge of at least one modern language other than English
Terms and Conditions
Appointment: The appointment is a permanent post, to be filled as soon as possible.
Any appointment will be conditional on verification of the successful candidate’s availability for employment in this country.
The initial period of appointment is probationary, for six months.
Salary: Equivalent to Grade 5 of the Oxford University Pay Scale, with a starting salary in the range £24,565 - £29,301pa, depending on experience.
Pension rights: Oxford Staff Pension Scheme (OSPS)
Meals: Free lunch is provided in College when on duty.
Hours of Full-time, 36.25 hours per week, Monday – Friday. Start and finish working: times to be agreed with the Librarian. Occasional attendance at evening events may be required.
Annual leave The post-holder will be entitled to six weeks’ paid leave plus 8 days entitlement: Bank Holidays in each year. One week must be taken at Christmas and the remainder to be taken at such times as shall be mutually convenient, and agreed in advance with the Librarian.
Notice period: During the initial probationary period, notice will be one week on either side. Subsequent to satisfactory review and confirmation in the post the notice period will be one month on either side.
Application process
Prospective candidates should send the following items to the College:
1. A completed application form (available at www.lincoln.ox.ac.uk/vacancies) 2. A thoughtfully written covering letter stating how their skills, experiences, and interests equip them to undertake this role
3. This post is subject to recruitment monitoring to ensure that the selection process is consistent with the law and the College’s Single Equality Scheme. To this end, applicants are asked to complete a Recruitment Monitoring Form; this too is available on the website. This should be returned with your application, but should be placed in a separate sealed envelope addressed to the Human Resources Manager. The information supplied on the form will play no part in the selection process, and will not be seen by any member of the selection panel.
This material should be sent to: Human Resources Lincoln College Turl Street Oxford OX1 3DR
Applications may be sent by e-mail to: [email protected]
Closing date for applications is 12.00 noon on Thursday 31st August 2017.
It is anticipated that interviews will be held at Lincoln College in the week commencing 11th September 2017.
Data Protection: All data supplied by applicants will be used only for the purposes of determining their suitability for the post and will be held in accordance with the principles of the Data Protection Act 1998.
Other Information
The successful candidate will be required to complete a confidential medical questionnaire which will be forwarded to our Occupational Health Department who will assess their fitness to perform this role.
Lincoln College is an Equal Opportunities Employer. Conduct against fellow employees and College members that is offensive, or detrimental to them on grounds of age, colour, disability, ethnic origin, marital status, nationality, national origin, parental status, race, religion or belief, gender, or sexual orientation will not be tolerated.
Any enquiries related to these Further Particulars should be directed in the first instance to Lucy Matheson: [email protected].