City of Cambridge

City of Cambridge Regular Meeting May 13, 2013 7:00 p.m.

A regular meeting of the Cambridge City Council was held on May 13, 2013 at Cambridge City Hall. Mayor Nanette Rhodes called the meeting to order at 7:00 p.m. Present were Mayor Nanette Rhodes, Council President Cyrus Wert, Nina Hawkins, Mary James, and Jeff Chance. Also present were City Clerk/Treasurer Sandra McKee, Public Works Superintendent Ernie Houghton, Andy Gehrke of Holladay Engineering, Jerald & Toni Ketterling, Fallon Parham, Joe Wrenfrow, Bill Wrenfrow, Jonny Cochran, Diane Schultz, and M. Gonzales of WCSO.

Welcome & Flag Salute – Mayor Nanette Rhodes welcomed patrons to the meeting and Mary James led the Pledge of Allegiance.

Consent Agenda – Mary James made a motion to approve the consent agenda (approve current agenda, approve special council meeting minutes, approve minutes of regular city council meeting, and approve payment of bills) moving on the agenda #7 Alcoholic Beverage License to #5 and renumber down from there. Jeff Chance seconded the motion and the motion passed unanimously.

Holladay Engineering Report - Transportation, Streets, Roads, Water System and Wastewater System – nothing new to report.

DEQ FY2011 Wastewater Planning Grant #341-2011-7 – Draft of Facility Plan – nothing requiring action. Andy Gehrke of Holladay Engineering reported on the DEQ Wastewater Planning Grant. He stated that the EID was submitted to DEQ for review in mid-April. Andy anticipates DEQ comments by the end of May.

Solid Waste Franchise Consent to Change Ownership – Hardin Sanitation, Inc. – Bill Wrenfroe and Joe Wrenfroe of Idaho Garboligist who hold the franchise for the City of Cambridge explained to the council they were selling their business to Waste Connections dba as Hardin Sanitation, Inc. They introduced Johnny Cochran who represents Waste Connections and Hardin Sanitation, Inc. He stated that they would like to continue the franchise with the city and would like the city to agree to a consent to change in ownership so they could acquire the Solid Waste Removal Contract, dated January 1, 2011 with the City of Cambridge. Mary James made a motion to approve the Acknowledgement & Consent to Change in Ownership presented to the council. Jeff Chance seconded the motion and the motion passed unanimously. Ownership change will become effective May 15, 2013.

Alcoholic Beverage License – Pioneer Family Restaurant & Tavern – Jerald & Toni Ketterling and Fallon Parham dba Pioneer Family Restaurant & Tavern submitted an application for beer consumed on premises and retail liquor by the drink. They have just purchased the Pioneer from Brett Newbold and hope to open by Memorial Day. They have applied for their state license. As soon as that is approved they then will get their county license as well. Because of limited time to get licenses and to try to get opened they asked the council to approve their application contingent upon submitting to the city their approved state and county permit as well as paying the required fees. Cy Wert made a motion to approve the alcoholic beverage license for the Pioneer Family Restaurant and Tavern for draught and bottled or canned beer consumed on premises and retail liquor by the drink contingent on submitting to the city clerk a copy of their state and county permit and paying the required fees. Mary James seconded the motion and the motion passed unanimously.

Request to County Commissioners for Change of Hours at Transfer Site – The council discussed hours the county transfer site was open. The site is currently not open any evenings. Concerns have been raised that this makes it hard for people with jobs. It only gives them the option to go Saturday afternoons messing up weekend plans. Mary James made a motion seconded by Nina Hawkins to submit a request to the Washington County Commissioners to adjust the hours of operation for the Upper Country Transfer Station to include at least one evening per week that they would remain open until 7:00 p.m. The motion passed unanimously.

Land Acquisition Wastewater Facility – Mayor Rhodes reported on meeting with the Washington County Commissioners that afternoon regarding proposing to swap the city owned Cambridge Rodeo Grounds property for the County field to use for the city wastewater facility. Chairman Rick Michael stated at the commissioner meeting that he felt that the rodeo only benefited Cambridge and not the county. He felt a purchase would be better. Not all stakeholders were able to attend the commissioners meeting so the commissioners would like to schedule another meeting when the Fairboard could be there also. This will be on the agenda for the Washington County Commissioners again on June 3, 2013 at 3:30 p.m. The council discussed purchasing the land if the county will not swap. The budget will need to be looked at.

Downtown ROW including Garbage and Asphalt – Mary James reported meeting with the Cambridge Commercial Club regarding the concerns with property in the ROW. They suggested discussing this with the individual property owners and not making an ordinance to deal with it at this time. Mayor Rhodes reported she had spoken with Ron Jaeger of Salmon River Precast regarding garbage cans. He is willing to do all 5 garbage cans for $1500.00 even though normally they would run much more. They would be similar to the one he had made for the park. The Mayor also reported that Washington County Commissioner Tom Anderson reported to her that he had submitted the proposed project for the Central Business District Right of Way to RC&D. They seemed very interested in the project and were going to look for funding sources. She also stated that banners were scheduled to be redone using the CTC boom truck.

Budget for FY2014 including Fees – City Clerk/Treasurer Sandra McKee stated she would be starting on the budgeting process soon. She suggested that the city would need to take the 3% increased allowed by law on property taxes. She would like to use those figures including the foregone amount in the proposed budget. The council agreed to have her go ahead and work it up that way to see what it would look like. Sandra McKee also asked the council when doing the budget if they wanted to consider fee increases for water and sewer. Some discussion was held and the council asked the clerk to work the proposed budget up with a 5% increase for sewer and water. The council will be able to see these proposed figures but no decision will be made for sure until the budget is actually adopted.

Comprehensive Plan Draft for Updating including Future Land Use Map – Mayor Rhodes presented the council with a revised Future Land Use Map. Discussion was held regarding the proposed map. The map showed in the old Salubria Township some area residential instead of agriculture. The council asked the Mayor to change that back to agriculture. Mary James made a motion to hold a public hearing on the proposed Future Land Use Map with the change in the Salubria area on June 10, 2013 at 7:00 p.m. with the regular meeting following. Jeff Chance seconded the motion and the motion passed unanimously.

*Motion to Amend Agenda – Jeff Chance made a motion seconded by Nina Hawkins to amend the agenda and add concern of Diane Shultz with only comment being taking and no type of decision to be made. This was because she had come to the meeting with a concern but was not on the agenda. The motion was voted on and passed unanimously.

Diane Schultz – Property Lines when Issuing a Building Permit- Diane Schultz addressed the council concerning property lines and that maybe property should be surveyed to know property lines before a building permit can be issued. She has had a problem come up with her neighbor who obtained a building permit and started building but didn’t know the correct placement of the property line so he was building and not meeting setback requirements. Discussion was held. The city will check and see how other cities handle the situation as well as the building inspector.

Adjourn – Jeff Chance made a motion to adjourn the meeting and Mary James seconded the motion. The motion was voted on and passed unanimously with the meeting adjourning at 8:30 p.m.

______Sandra McKee, City Clerk Nanette T. Rhodes, Mayor