TRELLECH UNITED COMMUNITY COUNCIL MINUTES OF MEETING held at Whitebrook Village Hall on Monday 20 June 2016 at 7pm Councillor Village Attendance John Gooding Catbrook Present Michael Mason Catbrook Present Bob Dagger Llandogo Not present Ashley Thomas Llandogo Present Martin Blakebrough Llanishen Not present George Weston Llanishen Present Steve Coppell The Narth Not present Rosemary Decker-Thomas The Narth Present John Baldwin Penallt Present Tessa Murray Penallt Not present Alan Poulter Trellech Present Ed Rogers (Chair) Trellech Present Iain Stokes Whitebrook Not present County Cllr Debby Blakebrough MCC Not present Clerk: Ann Davison
PUBLIC MEETING: None . 16135 ACTING CHAIR In the absence of both the chair and vice chair, Councillor Rogers was elected as chair for the meeting.
16136 APOLOGIES FOR ABSENCE: Cllrs Blakebrough, Coppell, Dagger, Murray, Stokes
16137 DECLARATION OF INTERESTS: None
16138 TO RECEIVE REPORT FROM COUNTY COUNCILLOR BLAKEBROUGH: None
16139 TO APPROVE THE MINUTES OF THE MEETING HELD ON 15 May The minutes for 15 May were agreed and signed as a true record.
16140 MATTERS ARISING FROM THE MINUTES OF 15 May Item 16071: Clerk's salary It was noted that a national pay agreement had been reached for 2016-18, back-dated to 1 April 2016. This increased the clerk's salary by £3.85 a month from 1 April 2016, and a by a further £3.92 a month from 1 April 2017. MCC has been informed, and will implement the change.
Item 16119 (15240 etc): Bigsweir bus shelter The bus shelter is now complete.
Item 16119 (16092 etc): Defibrillators BT had approved use of the electrical supply in the former telephone kiosks in Penallt and New Mills, providing the defibrillator cabinets met specific electrical requirements. The clerk had verified with their manufacturer that the cabinets met these standards. T Brown of Monmouth will install the defibrillators shortly. Alastair Robertson has offered to provide a press release.
Item 16119 (16085, 16040, etc): Signatories to bank account No response received yet from the Co-op Bank.
16141 TO CONSIDER PLANNING APPLICATIONS:
Chairman: 18/7/2016 Page 1 of 4 TUCC meeting 20 June 2016 00485, Llanishen, Land adjacent to Sycamore, detached bungalow and garage. No comment (MCC required response before TUCC meeting, and local councillors had no objections) 00508, The Narth, Larch Cottage, Pen y Fan, 3-bay oak framed garage. Recommend approval 00534, Grove Farm, Tregagle, decking. No comment (MCC required response before TUCC meeting, and local councillors had no objections) Clerk 16142 FURTHER PLANNING APPLICATIONS RECEIVED 00657, Trellech, Langley House, Babington Close, 16m long 1.4m high wooden fence + laurel hedge. Recommend no objection 00680, Llanishen, Granary (Big Barn), Llanfair Farm, conversion of lean-to to study. Listed building consent. Extension on consultation period requested 00681, Llanishen, Granary (Big Barn), Llanfair Farm, conversion of lean-to to study and glazed timber infill screen to front facade. Extension on consultation period requested 00619, Catbrook, Pond Cottage, Whitelye, demolition of rear conservatory & erection of oak-framed single storey extension. Recommend approval 00672, Penallt, Hillside Cottage, Lone Lane, erection of 1.8m rear fence within 5m of highway. Extension on consultation period requested Clerk 16143 PLANNING DECISIONS 00258, Llanishen, Penbush, change of use area of woodland to camping/glamping May-September, 2 bell tents. Approved 00308, Trellech, High View Bungalow, Ceciliford, alterations & extension, plus detached garage/workshop. Approved 00272, Trellech, Woodway Cottage, Beacon Rd, 1st floor extension over existing bungalow & 2 storey front extension. Approved 00268, Penallt, Rose Cottage, Tregagle, partially glazed single storey extension & new entrance porch. Approved 00417, Llandogo, Misty Cottage, non-material amendments to approved plans. Approved 00373, Llanishen, Llanfair Farmhouse, partial removal of timber screen to proposed dining room/kitchen. Listed building consent. Approved 00370, Trellech, Beacon Lodge Farmhouse, retain planings roadway and parking with turning space for domestic use. Approved
16144 FURTHER PLANNING DECISIONS: None
16145 DEFIBRILLATOR SIGNS It was resolved that a donation of £50 be sent to the British Heart Foundation for the seven signs they had supplied. Clerk Councillors had asked for information about signs for former BT kiosks, replacing the "telephone" banner with one saying "defibrillator". These are supplied by Community Heartbeat Trust, at £25 + VAT + postage for three signs (enough for one kiosk). It was resolved to purchase two sets of signs, for the kiosks in Penallt and New Mills. Clerk 16146 CHAIR'S EXPENSES The annual One Voice Wales draw, to send several town and community council chairs to a garden party at Buckingham Palace had been won by Cllr Dagger in 2016. It was resolved to pay £200 towards his expenses, as he had attended in his official capacity.
16147 ACCOUNTS FOR PAYMENT Current bank balance (less uncashed cheques): £24,034.36 The comparison between the 2016/17 budget and expenditure to date was noted. As agreed at the previous meeting, all invoices and the bank statement had been scrutinised and verified by Cllr Thomas.
TUCC minutes, 18 Dec 2006 Page 2 of 4 The following accounts were presented and payment agreed:
500463 Play Inspection Company, playground safety inspections £150 500464 A Davison, printer cartridges £24.29 500465 British Heart Foundation, donation for defibrillator signs £50 500466 R Dagger, expenses £200 Clerk 16148 REPLACEMENT TREES FOR LYDART, "FIVE TREES" It was resolved to order five trees from MCC at a cost of £750 - one each of: crab apple, rowan, aspen, whitebeam and wild service. The trees will be of nursery standard size and container-grown. MCC will supply and plant the trees, which will be staked and tied. Clerk 16149 DOG WASTE BINS AND SUPPLIES It was resolved to purchase ten dog waste bins through the MCC scheme, "Give Dog Fouling the Red Card": 2 for Trellech, 3 for Penallt, 2 for Llanishen, 1 for The Narth, and 2 for Catbrook. Information provided by MCC was not clear on the price, but the maximum appeared to be £1611 (including installation and one free bin). The clerk was authorised to spend up to that amount. Associated bags and notices should also be ordered (if free to community councils). Clerk 16150 NOTICE BOARD AT NEW MILLS Cllr Stokes had offered to fit new pin board to the structure. It was resolved to approve expenditure up to £15 for materials. IS 16151 WHITEBROOK VILLAGE HALL CELEBRATIONS TO MARK THE QUEEN'S 90TH BIRTHDAY The village hall committee had requested a grant to provide a memento to the 18 children in the village. It was resolved not to fund this, as there was no provision in the budget, and it would be unfair to favour one of the seven villages in the council area. Clerk 16152 MONMOUTH LIBRARY SUMMER READING SCHEME It was resolved to grant £100 towards the Summer Reading Challenge. Councillors asked that they receive feedback on how many children from the TUCC area participate. Clerk 16153 PELHAM HALL GRANT REQUEST It was resolved to grant £1000 towards replacing windows at Pelham Hall. Clerk 16154 TRELLECH CONSOLIDATED CHARITIES It was resolved to appoint Cllr Decker-Thomas as a trustee, to replace Jonathan Badham, who had resigned.
16155 SPEEDING IN TRELLECH VILLAGE Councillors expressed concern that nothing further seemed to have happened, following a public meeting at which both the police and MCC were present. The clerk was asked to follow this up with County Cllr Blakebrough, and to request a site meeting with MCC. Clerk 16156 CATBROOK FOOTBALL FIELD: Nothing to report
16157 BABINGTON MEADOW It was reported that bad weather had led to a disappointingly small audience for A Midsummer Night's Dream.
Several complaints have been made about brambles at the bottom of the field, causing children to lose balls. The clerk was asked to write to A Robertson requesting that the undergrowth is cut right back. Clerk 16158 OTHER REPORTS Fibre broadband in Catbrook area. Despite promises from BT Openreach work seems to have come to a halt. It was noted that Superfast Cymru had closed its Facebook page and announced that it was sending no more emails, suggesting that they may have run out of money. The clerk was asked to write to BT Openreach requesting a site meeting. Clerk
Chairman: 18/7/2016 Page 3 of 4 TUCC meeting 20 June 2016 Future building developments in Penallt and Llanishen: the council should request that builders are members of the Considerate Constructors Scheme, to avoid some of the problems that have been experienced in Trellech. Councillors had noted the sudden death of the internal auditor's wife. The clerk was asked to send a note of sympathy on behalf of the council. Clerk 16159 CORRESPONDENCE The following correspondence was received and noted: MCC, J Keech, notification, removal of sycamore trees on A466 in Llandogo by water treatment plant MCC, Paul Matthews, invitation to Town & Community Councils Event, 20 June MCC, M Mussell, Definitive map modification order, Cleddon Shoots, on agenda for Licensing and Regulatory Committee, 14 June MCC, S Parkinson, clarification of charges for dog fouling items
Aivia, re electrical standards of AED cabinets A Bevan Community Health Council, newsletter BT Payphones, electrical requirements for defibrillators in former BT kiosks CPRW, summer party, Penpergwm, 24 June Defib Shop, re electrical standards of AED cabinets Gwent Police, new ward officer: Sara Mason Heritage Lottery Fund Committee for Wales, in need of two new members Home Start Monmouthshire, invitation to AGM, 21 June, 3pm, Bridges Community Centre Independent Remuneration Panel for Wales, requirement to publish allowances and expenses by 1 September, including nil return James, D, update on bidding process for Trellech affordable homes Monmouth CAB, J Wheelock, confirmation that Monmouth CAB struck off register of companies and assets transferred to Citizens Advice Cymru Monmouth Library, J Karn, request for grant towards summer reading project Newland Parish Council, update on Stowe Hill quarry expansion planning application One Voice Wales, national pay agreement for clerks 2016-18 Open Spaces Society, Open Space, summer 2016, Annual Report & Accounts, AGM notice Open Spaces Society, "Find Our Way" campaign Planning Aid Wales, bulletin Planning Aid Wales, AGM, 20 June, Cardiff, 5.45-7.30 pm Play Inspection Company, annual safety inspection reports for Babington Meadow and Broadstone Village Green Seymour, L, request for dog fouling sign, De Clere Way, Trellech Shelter Cymru, appeal for funds Vision ICT, confirmation that email links for J Gooding and S Coppell updated Weston, G, update on superfast broadband provision in Llanishen area
16160 ITEMS FOR THE PRESS/NEXT AGENDA Defibrillators - A Robertson providing press release. Add info about Llandogo and Catbrook, and Trellech Clerk 16161 DATE OF THE NEXT MEETING: Monday, 18 July 2016 at Llanishen Village Hall
The meeting closed at 20.45
TUCC minutes, 18 Dec 2006 Page 4 of 4