DEMING CESAR CHAVEZ CHARTER HIGH SCHOOL GOVERNANCE COUNCIL REGULAR BOARD MEETING April 18, 2017 6:00 p.m. Regular Board Meeting Deming Cesar Chavez Charter High School Board Room
The Deming Cesar Chavez Charter High School Governance Council members met in a regular Board Meeting on Tuesday, April 18, 2017 at 6:00 pm in Deming, New Mexico, in the DCCCHS Board Room. The following Governing Council members were in attendance: Victor Cruz (President) Present, Antoinette Zunich (Vice-President) Absent, Dan Sanchez (Treasurer) Present, Neima Higuera (Secretary) Present, and Gabe Dominguez (Member) Present. Also present were Stan Lyons (Principal), Jerry Lee (Assistant Principal), Chris Masters (Business Manager) Absent, and Viviana Porras (Administrative Assistant). See sign-in sheet for others who attended.
I. Call Meeting to Order – Victor Cruz, presiding A. The meeting was called to order at 6:00 p.m. by Victor Cruz. The pledge of allegiance was recited. B. Roll Call was conducted and quorum was established 3/5. Gabe Dominguez, Member – Tardy (arrived at 6:13 p.m.) C. Adoption of Agenda- Motion was made by Victor Cruz, President to accept the Agenda as is; seconded by Dan Sanchez, Treasurer. MOTION CARRIED 3-0.
D. Meeting Minutes Review/Approval for March 7, 2017 & April 11, 2017. Motion was made by Neima Higuera, Secretary to approve the March 7, 2017 & April 11, 2017 meeting minutes as is; seconded by Dan Sanchez, Treasurer. MOTION CARRIED 3-0.
II. Public Comment (Limited Public Forum) Time Limit 15 minutes total No Public Comment.
III. Principals Report: Stan Lyons presented the Principal’s Report to the Governing Council Members and asked if they had any questions. (Please see Principal’s Report attached.)
Gabe Dominguez, Member arrived at 6:13 p.m. IV. School Committee Reports/Updates A. Finance Committee: The Finance Committee met on April 3, 2017 and the following items were discussed: Financial Status & Outlook – Please see attached Financial Report Procurement – No purchase orders at this time. Check listing report. Updates & Status – BAR Decrease (SB 114) SEG $27,122.83 BAR Increase (Unit Value) SEG $153,227.72 Section 218 referendum – PERA expecting May Legislative Update Accounting Procedures Manual Budget Calendar File Observation and FC audit – File review
B. School Planning Committee: Stan Lyons, Principal informed the Governing Council that the Culinary Arts Project Committee met on April 14, 2017 at 2:00 p.m. Mr. Lyons reported that this committee reviewed CES vendors for contractors and is in process to have proposals by May 2, 2017 for committee members to review.
C. Council Development Committee: Stan Lyons, Principal made a recommendation to the Governing Council to begin working on the Agenda for the GC Retreat taking place in July.
D. Academic Committee: Victor Cruz, President informed the Governing Council that DCCCHS has developed an evaluation system for DCCCHS students to evaluate their teachers. Jerry Lee, Assistant Principal explained that this committee is similar to the intervention committee and explained that the purpose of the intervention committee is for teachers to get together as a committee and analyze students with problems and discuss options to help them improve. Mr. Lee explained that the students requested developing the same type of committee for students to analyze teachers and discuss any improvements. Mr. Lee mentioned that the teachers and students are responding really well to this program and has been working out “Great”.
V. Discussion Items A. Governing Council Retreat: Governing Council Members discussed Retreat Agenda items and requested including the following: Revisit Mission Statement Committee Goals Audit findings with updates
B. Draft Policies & Procedures: Stan Lyons, Principal presented to the Governing Council Members a draft copy of the Policies & Procedures Manual. Mr. Lyons made a recommendation to adopt the Policies & Procedures Manual as a draft and take time to review each section to either apply/adopt the policies or apply/adopt the policies with changes. C. Accounting Procedures Manual: Stan Lyons, Principal updated the Governing Council Members that the Accounting Procedures Manual is in draft form. Mr. Lyons mentioned that Chris Masters, Business Manager is working on the last section and should be ready by the May Meeting for review and approval.
D. MOU’s – Transportation, Student Nutrition, Special Student Services, Technology, Nursing: Stan Lyons, Principal informed the Governing Council Members that he has submitted a request of the MOU’s & Lease Agreement for the 2017-18 school year to Dr. Dan Lere, DPS Superintendent. Mr. Lyons mentioned the he has not received a response as of now and will continue to follow-up on these items.
E. BAR: 042-006-1617-0005-D – Cash Balance Credit: Stan Lyons, Principal informed the Governing Council Members that BAR 042-006-1617-0005-D – Cash Balance Credit is to credit DCCCHS in the amount of $27,122.83. Mr. Lyons mentioned that this is money the state is taking back form carryover because of law SB114 to help the state shortfall.
F. BAR: 042-006-1617-0016-I – 40-day Budget Adjustment: Stan Lyons, Principal informed the Governing Council that BAR 042-006-1617-0016-I – 40-day Budget Adjustment is growth funding in the amount of $153,227.72
VI. Action Items A. Approval of BAR: 042-006-1617-0005-D – Cash Balance Credit: Motion was made by Neima Higuera, Secretary to approve BAR 042-006-1617-0005-D – Cash Balance Credit in the amount of $27,122.83; seconded by Gabe Dominguez, Member. MOTION CARRIED 4-0.
B. Approval of BAR: 042-006-1617-0016-I – 40-day Budget Adjustment: Motion was made by Neima Higuera, Secretary to approve BAR 042-006-1617-0016-I – 40-day Budget Adjustment in the amount of $153,227.72; seconded by Gabe Dominguez, Member. MOTION CARRIED 4-0.
C. Approval of MOU’s – Transportation, Student Nutrition, Special Student Services, Technology, Nursing: Mr. Lyons made a recommendation to table this item. Motion was made by Dan Sanchez, Treasurer to table the MOU’s Transportation, Student Nutrition, Special Student Services, Technology, Nursing; seconded by Gabe Dominguez, Member. MOTION CARRIED 4-0.
D. Adjustment of Principal Title – add Director: Motion was made by Dan Sanchez, Treasurer to make the adjustment of Principal Title to add Director; seconded by Neima Higuera, Secretary. MOTION CARRIED 4-0.
VII. Executive Session – (To discuss pending litigation, limited personnel matters or property pursuant to NMSA 1978, Section 10-15-1(2)). 1. Principal’s Evaluation 2. Personnel Update Motion was made by Victor Cruz, President to go into Executive Session pursuant to NMSA 1978, Section 10-15-1(H)(2): to discuss the Principal’s Evaluation and Personnel Update at 6:47 p.m.; seconded by Dan Sanchez, Treasurer. MOTION CARRIED 4-0.
Roll was conducted and quorum was established 3/5.
Victor Cruz, President – Present Antoinette Zunich, Vice-President – Absent Dan Sanchez, Treasurer – Present Neima Higuera, Secretary – Present Gabe Dominguez, Member – Absent
Governing Council Members came out of Executive Session at 7:56 p.m.
No action was taken.
VIII. Time and Content for Next Governing Council Meeting: Regular Board Meeting Agenda May 9, 2017: GC Retreat Agenda (Draft) MOU’s & Lease Agreement Accounting Procedures Manual Budget Conference Update Principal’s Contract – Executive Session
IX. Board Meeting Evaluation: Governing Council Members agreed that this was a productive meeting, finished at a good time. Planning is better for next meeting, less talk.
X. Next Scheduled Meeting: May 9, 2017/DCCCHS Board Room/6:00 P.M.
XI. Adjournment: Motion was made by Neima Higuera, Secretary to adjourn the meeting at 8:04 p.m.; seconded by Dan Sanchez, Treasurer. MOTION CARRIED 3-0.
APPROVAL OF MINUTES
______DCCCHS PRESIDENT DATE
______DCCCHS PRINCIPAL DATE