South & West Wales Acorn OB Llangorse Regatta

LLANGORSE

SAILING CLUB

RYA Cymru Wales Acorn Adventures 8 Llys Y Mor, Plas Menai, Llangorse SC Llangorse Lake Caernarfon, Gwynedd. LL55 1UE. Llangorse Lake, Brecon Brecon Phone: 01248 670738 LD3 01874 658231 Web: www.welshsailing.org Email:[email protected] [email protected] Web: www.llangorsesailing.com

South & West Wales Acorn OB Llangorse Regatta 2nd & 3rd September 2017 Acorn Adventures Site, Llangorse Sailing and Windsurfing

Event Manual Welcome

On Behalf of RYA Cymru Wales, Llangorse Sailing Club and Acorn Adventures we would like to welcome everyone to the South & West Wales Acorn OB Llangorse Regatta. I would like to extend a warm welcome to all our visitors, competitors, parents, volunteers and I hope you enjoy the weekend. We would like to thank our volunteer helpers, both from within the club and visitors, for their assistance which makes the event viable.

Best wishes to you all and let us hope for a highly successful and enjoyable weekend.

Nick Taylor (Llangorse SC) Pete Muskett (Event Director)

Overall Organisational Structure RYA CW Pete Muskett Llangorse Event Colin Fletcher EventDirector 07824 990694 Co-ordinator Commodore (Child Protection Officer) Event Safety Saturday Sunday Bridge- channel Saturday Sunday Officer Tomo Tomo 37 (M1) Hester Walker Hester Walker

Alpha Course Bravo Course CRO Nick Taylor CRO Nick Sawyer 07784777440 07767403624 VHF Channel 68 VHF Channel 37 Lead Coach Windsurf Lead Sam Butts Coach 07975741042

1 Event Program

Friday 1st September 17.30- Registration – Tent on Acorn Site 19.30 Saturday 2nd September

08.20 Registration Volunteers Briefing 08.30 – Competitor Registration – Tent on Acorn Site 9.30 09.00 - Race Management, Event Safety Briefing, Event Volunteer and Safety Briefing- everyone except those running Registration-Outside Race Office/ Acorn Reception 10.15 Competitors’ Briefing (sailors and windsurfers) – All coaches and sailors - Basketball Court

Alpha Fleet Course – Main Fleet Bravo OnBoard Fleet Course and Windsurfers 10.25 Regatta Fleet meet with coaches on Basketball Court Windsurfers meet with coaches 10.30 Safety Fleet Launch 11.00 Alpha Fleet Launch 11.15 Bravo Fleet Launch 11.25 First Warning Signal for Alpha Fleet 11.40 First Warning Signal for Bravo Fleet 12.30 – Regatta Fleet in for lunch… 13.30 13.30 Alpha Fleet Ashore for Lunch- (approx.) Meet Bravo Regatta Fleet Coaches and Launch for Launch for afternoon racing to be announced afternoon racing over PA. 16.30 Alpha Fleet debrief Bravo Regatta Fleet meet Coaches for debrief

Sunday 3rd September

08.45 Race Management, Event Safety Meeting and Lead Coaches – Outside Race Office Alpha Course Fleet Bravo OnBoard Regatta Fleet and Windsurfers 09.15 Safety Fleet Launch 09.30 OB Regatta Fleet and Windsurf Fleet meet with 09.30 Alpha Fleet Launch Coaches - Basketball Court 9.45 Bravo fleet launch 09.55 First Warning Signal for Alpha Fleet 10.10 First Warning Signal for Bravo Fleet End of Racing-Safety Boat Recovery - Event Pack up

15.30 Estimated Prize Giving – Llangorse Sailing Club House

2 Volunteer & Safety Boat Briefing Document

Volunteer Briefing All Event Volunteers (shore based or water side) must attend the 9.00am Volunteer event Briefing with exception of the Registration volunteers. Registration briefing will be held before registration opens @ 8.20am. You are requested to bring with you to the volunteer briefing:  Volunteer registration form Inc. Next of Kin details or alternatively fill out the online registration.  Please follow link: Volunteer Registration  Powerboat Drivers: Minimum RYA Powerboat Level 2 certificate  A completed Self Declaration or alternatively copy of the Front page of your latest CRB check if possible (Max. 3 years old) Forms are available prior to the event from the event website or Sam Healy.

Child Protection Please make yourself aware of the contents of the RYA Child Protection Policy http://www.rya.org.uk/infoadvice/childprotection/Pages/CPPolicy.aspx Event Child Protection Officer

Weather: Forecast will be displayed on the event notice board and will be discussed at Race Management and Safety Briefings.

RIBS RIB Drivers- no U18’s are permitted to drive a RIB unless under direct supervision of an adult. All RIB drivers must hold a minimum of RYA Powerboat level 2 and will be asked to produce a copy of their certificate. If unable to do so the individual will be asked to sign declaration that they hold RYA Powerboat level 2. Launching – Friday evening up until 7pm. Saturday between 8.00- 9.30am. Trailers-Please store you trailers in the location specified by the Llangorse/Acorn/RYA CW. Overnight Mooring- Boats launched on Saturday will be stored overnight on pontoons or moorings. Recovery No rescue boats to be recovered before all competitors are ashore. All visitor RIBs will be recovered after Main Compound is clear of competitors and their Boats. Fuel: Please start the weekend with a full tank of fuel. Following the event please top up your fuel can and invoice RYA CW for the amount used. Please note all invoices must be accompanied by receipts. Food, water and sun cream: Please ensure that you have adequate food, water and sun cream! (Both for yourself and competitors). Food, drinks etc. for competitors: All official Ribs – please be prepared to carry food and drinks etc for competitors. Support is fine between races, but please keep clear of those still racing and remember you cannot help competitors once the preparatory signal has gone. Life Jackets (Buoyancy Aids) and Kill Cords: Please ensure that these are used at all times when on the water.

Competitor Launching: Verbal instruction from Beach Master with a long sound signal, launching will be allowed once the Course Safety Leader is satisfied that there are sufficient safety boats afloat. CSL will confirm with ‘Beach’ when to launch, and confirm when all sailors are launched, and will then establish radio communications with all RIB’s. Please note OnBoard Fleet Sailors may need more assistance than Main fleet sailors. Llangorse SC sailors will be tallied and launched from Llangorse Sailing Club. Llangorse Beach will notify Acorn Beach of number of Llangorse sailors afloat.

We won’t launch sailors until we have cover!

Escorting sailors to and from the race area: No Boats will be towed unless instructed by Safety control/ Head Coach. At the end of racing, subject to weather conditions, as the first sailors come across the finishing line, Safety Control may allow them to sail directly to the beach under the supervision of the safety RIB’s released from the course.

3 Retiring Sailors: Sail numbers of Retiring Sailors and or Sailors that have been finished on the Course (W flag) must be reported to the Finish/ Pin End Boat. Retiring Sailors returning ashore are asked to inform the Race Office after tallying off.

Emergency Procedure: Please see RYA Major Youth Event Safety Standard Operating policy & Procedures Emergency collection point: If you need to bring in an injured sailor (or other person), the ambulance collection point is at the Pontoon of the Main Dinghy slipway. Radio the Event Safety Officer to arrange this.

Under NO Circumstances should sailors proceed ashore without prior permission of the CSL or Race Officer

Capsized boats: In the event of a capsize, the nearest available safety boat is asked to attend. This will serve as an indication to other safety boats that the capsize is being dealt with. Please allow the sailor to make every effort to deal with the situation, before stepping in…Once you consider the sailor is in control, move away.

Tape for abandoned boats: Tape will be given out at the Event safety briefing. If you need to take a sailor(s) off a boat and leave it, tie a strip of tape to the transom (rudder fitting) – then it can be identified that the sailor(s) are safe. Always communicate this to your CSL. Abandoned boats can also be collected and tied astern of the mother ship.

Medical information: All competitors have been asked to fill in a medical information sheet. This information will be collected at registration and each CSL will be given details of sailors with conditions we need to be aware of.

Numbers on the water: Following registration, final numbers for each fleet will be given to the Fleet Race Officers, CSLs and Beach masters. Once each fleet has launched the Beach master will confirm to the CSL and RO each fleets numbers.

Local Hazards / Requirements Speed Safety Boats’ to maintain slow and controlled speed when in proximity to Sailors and pontoons. There is a 5 knot speed limit. Drivers are requested to be respectful of the Environment when it comes to speed, unless under exceptional circumstances.

Other Lake Users Protocol with regard to other lake users will be briefed at the Safety Boat Briefing.

Radio channels We will be operating a Bridge at the event on VHF Channel 37 and 68 (M1). Bridge will have a list of names, call signs and RIBs. Alpha Course - Channel 68. Bravo Course - Channel 37.

RIB lists – will be published on the Friday evening and distributed Saturday morning.

Alpha Fleets – Main Optimists (silver and gold), Main Toppers (silver and gold) and Main General Handicap. Bravo Fleets – OB Oppi Bat, OB Optimist Training, OB Topper Training and OB General Handicap.