Appendices -RFP - Acquisition of Broadband VSAT Connectivity

Appendix A

(To be included in the Technical Proposal)

A statement of conformity

To the African Development Bank PO 323, 1002 Tunis Belvedere Tunisia

Dear Sir,

Having examined the Request for Proposals documents (RFP N° ADB/ICB/CGSP/2013/0157 we, the undersigned, offer to provide the Bank, with [the items and services], in conformity with the Request for Proposals mentioned above, in the amount indicated in the Price Schedule form included in our Financial Proposal.

We undertake, if our Proposal is accepted, to commence and complete delivery of all items and services required in this Request for Proposals within the time frame stipulated in our Proposal.

We agree to abide by this proposal for a minimum period of ninety (90) days from the date of the submission of the proposals in the Request for Proposals, and it shall remain binding on us and may be accepted by the Bank at any time before the expiration of that period.

Signature

In the capacity of

Duly authorized to sign this proposal for and on behalf of: Appendix B

(To be included in the Financial Proposal)

Bid submission Form

To the African Development Bank PO 323, 1002 Tunis Belvedere Tunisia

Dear Sir,

Having examined the Request for Proposals N° ADB/ICB/CGSP/2013/0157 the receipt of which is hereby acknowledged, we the undersigned, offer to provide the requested items and services in full conformity with the said Request for Proposals in the total amount (free and clear of all taxes) of [amount in words], [amount in figures].

We agree to abide by this proposal, for a minimum period of ninety (90) days from the proposal submission date as stipulated in the Request for Proposals, and it shall remain binding upon us and may be accepted by you at any time before the expiration of that period.

Until a formal contract is prepared and executed between us, this bid, together with your written acceptance thereof and your notification of award shall constitute a binding contract between us.

Dated:

Duly authorized to sign this proposal for and on behalf of:

[Signature]

In the capacity of

[Position] Appendix C (i) To be included in the Technical Proposal -

Format of Curriculum Vitae (CV) For Proposed Key Staff

Proposed Position:

Name of Firm:

Name of Staff:

Profession:

Date of Birth:

Years with Firm: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key Qualifications: [Give an outline of key staff member’s experience and training most pertinent to tasks assignment. Describe degree of responsibility held by each staff member on relevant previous assignments and give dates and locations. Use up to half a page.]

Education: [Summarize college/university and other specialized education of each staff member, giving names of schools, dates attended and degrees obtained. Use up to a quarter page.]

Employment Record: [Starting with present position, list in reverse order every employment held. List all positions held by each staff member since graduation, giving dates, names of employing organization, title of positions held and location of assignments. For experience in last five years, also give types of activities performed and client references, where appropriate. Use up to three-quarters of a page.]

Professional certifications: Please indicate any certifications relevant to the project issued by recognized institutions

Languages:

[Indicate proficiency in speaking, reading and writing of each language: excellent, good, fair, or poor.]

Certification: I, the undersigned, certify that to the best of my knowledge and belief, these bio data correctly describe myself, my qualifications and my experience.

Date: Signature of or authorized officer from the bidding firm Day/Month/Year Appendix C(ii) Personnel form

Tittle Qualification Certification Experience in Language Compliance Comment the Specific English or Assignment French YES NO

Project Manager Technical Lead Expert RF Engineer Network Engineer

Appendix C (iii)

A. General and Specific experience

1. Individual Bidders or Individual members of a Joint Venture

1.1 Constitution or Legal Status of Bidder (attach copy):

Place of Registration: ______

Principal Place of Business: ______

Project performed as prime Contractor on similar nature and volume. Also list details of work underway or committed, including expected completion date.

Contract Name Name of Client Type of Work Performed and Value of Contract and Country and Contact Person Year of Completion Appendix D Financial Proposal:

1. The price schedule shall consist of two major components the One Time Charge (OTC) and Monthly Recurrent Charge (MRC).

2. The financial offer for supply and installation of equipment shall consider the reusability of existing equipment in each location. Detail of equipment that necessarily shall be supplied as new should be specified for each location in a separate document.

1. A Bid Forms in Appendix D (i) shall be duly completed and signed by a person or persons duly authorized to bind the Bidder to the Contract.

 Supply, Installation and commissioning of the equipment and related services  Training cost: Training of thirty-six (36) Bank’s staff on the installation, maintenance, use and administration of the software. A Training Plan must be provided along with other bidding documents.  Maintenance and Support Costs  Monthly Recurrent Cost

3. The Bidder shall submit its Bid using the forms furnished in APPENDIX D(i-iv). These forms must be completed without any alterations to its format, and no substitutes shall be accepted. 4. Unless otherwise indicated in the BDS, alternative bids shall not be considered. If alternative bids are allowed by the BDS, a bidder may propose deviations to a noncritical requirement, or propose an alternative solution. In that case the Bidder shall quote the price for the fully compliant bid AND then separately indicate the adjustment in price that can be offered if the deviation or alternative solution is accepted. For any of the deviations to be considered, the Bidder must specify the related adjustment in price. Only the alternative bid of the substantially responsive lowest evaluated cost bidder shall be considered. Bidders are reminded that their bids may be rejected if there is a material deviations.

5. Bid Prices

5.1 All Goods and Services identified in Appendix D (i-v) (Related Services Price Schedule and Maintenance Costs Schedule) and all other Goods and Services proposed by the Bidder to fulfill the requirements of the TS must be priced separately in the format of the same tables and summarized in the Grand Summary Cost Table Appendix D (i).

5.2 The price of items left blank in the cost tables shall be assumed to be included in the price of other items. Items omitted altogether from the cost tables shall be assumed to be omitted from the bid and, provided that the bid is substantially responsive, an adjustment to the bid price will be made during evaluation by adding the highest prices from other responsive bids for the same goods and services.

5.3 Unit prices must be quoted at a level of detail appropriate for calculation of any partial deliveries or partial payments under the contract, in accordance with the Implementation Schedule in Section 6 -Technical Requirements and with GCC and SCC Clause 11 – Terms of Payment. Bidders may be required to provide a breakdown of any composite or lump sum items included in the Cost Tables. 5.4 The prices for Goods components of the TS are to be expressed and shall be defined and governed in accordance with the rules prescribed in the current edition of Incoterms published by the International Chamber of Commerce Paris, France and quoted in the appropriate columns of the above cost tables as follows: a) Goods supplied from outside the Purchaser’s country:

Total cost of goods components of the TS offered shall be quoted as specified in the BDS. In quoting the price, Bidder shall be free to use transportation through carriers registered in any eligible country and to obtain insurance from any eligible source country. Bidder shall acquire an insurance policy in favor of the Bank as stipulated in the BDS for the value of goods shipped.

b) Locally supplied Goods

Cost of Goods offered from within the host country shall be quoted for delivery at the Bank’s Temporary Relocation Agency Angle des Trois Rues: Avenue du Ghana, Rue Pierre de Coubertin et Rue Hedi Nouira, Tunis, Tunisia free of customs duties and free of all taxes levied in the host country.

5.5 The price of Services shall be quoted in total for each service (where appropriate, broken down into unit prices). Prices shall be free of all taxes, duties and levies that may be assessed in the Purchaser’s host country or in any country where the services are being provided. Unless otherwise specified in the BDS, the prices must include all costs incidental to the delivery and performance of the Services, as incurred by the Supplier, such as travel, subsistence, office support, communications, translation, etc.

5.6 Prices for Recurrent Costs to be incurred during the contract period shall be listed in detail as follows:

(a) The cost of all goods, such as equipment, spare parts, consumables, supplies, new software releases, recurrent licensing fees, etc., shall be quoted (b) The cost of all maintenance, technical support, and other services on APPENDIX D(ii). 5.7 Unless otherwise specified in the BDS, prices quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract and not subject to increases on any account. Bids submitted that are subject to price adjustment will be rejected.

6. Bid Currencies 6.1 Prices shall be quoted in the following currencies: (a) The Bidder may quote its prices for all TS, associated Goods, and Services to be supplied from outside the country where the Bank is located in US Dollar, EURO or in a currency, from any eligible member country, which is widely used in international trade. Appendix D (I)

PRICE SCHEDULE (to be included in the financial proposal) Price Schedule Forms (ADB/ICB/CGSP/2013/0157) Grand Summary Cost Table APPENDIX D(i)

Item Description Price (insert Currency) Supply of equipment and related Cost (VSAT remote, hub and NOC hardware and software). Services and related Cost Monthly recurrent cost Operation, Maintenance and support cost - Year 1 Monthly recurrent cost Operation, Maintenance and support cost -Year 2 Monthly recurrent cost Operation, Maintenance and support cost - Year 3 Monthly recurrent cost Operation, Maintenance and support cost - Year 4 Monthly recurrent cost Operation, Maintenance and support cost -Year 5 Training Cost for 32 Bank Staff, VSAT remote implementation, maintenance and operation Training cost For 3 Bank staff, VSAT remote, hub station and NOC implementation, configuration, management, maintenance and operation

GRAND TOTAL

Name of bidder

Authorized signature of bidder:

Appendix D ( II) One time charge- equipment and services Item Equipment or Material Description Unit Unit of Qty Amount No. Price measure

1 VSAT Remote Terminal Equipment Cost 1.1 Modulator/Demodulator(Modem) 1.2 RF Cable 1.3 Block up converter(BUC) 1.4 Low Noise Block(LNB) 1.5 Antenna for the remote site 2 HUB/NOC Equipment Cost 2.1 LAN interface Subsystem 2.2 Timing subsystem (timing generator) 2 2.3 Inroute Access Controller 2.4 IP Gateway 2 2.5 Modulator/Demodulator(Modem) 2 2.6 Up convertor 2.7 Low Noise Block 2.8 High Power Amplifier(HPA) 2.9 Antenna for the HUB/NOC 2.10 Network Management System (NMS) Hardware + software 2.11 NOC Rack 2.15 Other Devices if any 3 Services and Related Cost 3.1 Training on Operation and maintenance of the 32 VSAT remote terminal 3.2 Shipment of VSAT remote terminal equipment to all sites ( DDU) 3.3 Implementation, configuration and test of the remote VSAT Terminals 3.4 Training on implementation, configuration, 3 operation, management and maintenance of HUB/NOC 3.5 Shipment of HUB/NOC equipment and delivery to AfDB Abidjan site 3.6 Implementation, configuration and test of the HUB/NOC 3.7 Others if there are any

Appendix D(iii) MONTHLY RECURRENT CHARGE

Item Equipment or Material MRC No. of 60 Month Qty Amount No. Description (price) FOs 1 VSAT remote to HUB/NOC Band 1 60 width 30Mbps/30Mbps 2 NOC maintenance and Support 1 60 including preventive maintenance of the site at least once in a year 3 Maintenance and Support of the 32 60 VSAT remote Terminal including preventive maintenance of the site at least once in a year 4 Others if any Appendix D (iv)

Cost of Supply of Spares, site relocation and implementation of VSAT remote terminal for new location.

Spare Description Unit cost (insert Currency) 2.4 meters Antenna 3.8 meters Antenna 4.5 meters Antenna BUC (specify power) LNB RF Filter Modem(Modulator/Demodulator IP gateway LNB for the NOC BUC for the NOC HPA for the NOC Relocation of VSAT remote site to a different location (Site Survey, de-installation, reinstallation, configuration and test) Implementation of complete VSAT remote terminal for new location Others if any Appendix D(v) OPTIONAL SERVICES’ COST

Additional Options-Description Prices (Currency) Non Standard Services Site survey only ( not followed by installation), or second survey requested by customer –per-customer location Installation reschedule fee, if rescheduled or cancelled in less than 5 days prior to scheduled date (% of the installation fee) Site survey cancellation fee in cancelled in less than 5 days prior to scheduled date (% of the site survey fee) None standard installation Daily rate for all other additional activities including network engineering, field services, installation or de-installation of equipment not provided by the service provider. Any special equipment (hoists etc) Appendix E

PAYMENT SCHEDULE

N° Description of Charges Payment Schedule Conformity to the proposed payment schedule (Yes or No) 1 Supply of equipment for FOs,To be paid after delivery of the specified RRCs and the Head Quarter equipment on site in complete and after signature of certificate of completion of the project. 2 Implementation and test of the service for all locations

3 Training To be paid up on completion of the training and receipt of relevant invoice

4 Monthly Recurrent To be paid on quarterly basis, at the end of each quarter 5 Maintenance To be paid up on successful completion of the maintenance and up on receipt of relevant invoice 6 supply of spare To be paid up on delivery of spare at the concerned location and up on receipt of relevant invoice

Delivery Requirements

Delivery required at ADB for all of the 33 sites Delivery Terms DDU respective destination as per addresses indicated in Annex 5- The Bank will facilitate clearing of goods from the port. Shipping Mode Air Freight ( only if required) Delivery date 4 weeks upon receipt of Purchase order Warrant/ Guarantee offered Proposal Valid till ( 90 days) Currency stated in Any additional special conditions are By signing and returning this Price Schedule, we agree to given on the next page. supply the above mentioned items at the rates quoted.

Bidder Comments (if any): Name & Signature of Person completing this Request Seal of the company giving the name and address. Appendix F

APPENDIX F: CHECKLIST OF DOCUMENTS TO BE INCLUDED IN THE PROPOSAL

The bidder should use this checklist for ensuring that his proposal Checked by Indicate page complies with all requirements of this RFP. the Bidder “, number of the (Y/N)” document The bidder should respond in the column labeled “,(Y/N)” and insert the original of this checklist in the external envelope, in addition to the technical and financial envelopes. Documents to be provided for Proposals are: Bid estimates indicating prices in accordance with the sample in the Annex IV (including the financial and annual maintenance bid) Financial statements for the latest past three years. Brief Description of three similar projects carried out; Full name and address of the manufacturer’s representative closest to the consignee, who can provide after- sales-service, spare- parts and warranty services; Proof of Partnership Status- Updated Any other relevant Documentation such as proof of competence for Project Management. Proof that goods will come from the ADB Member countries Project Plan Solution High level design Risk Management Proposal Capacity building and knowledge transfer program Price Schedule Payment schedule Administrative documents: A copy of the trade register and articles of association of the company The qualifications information form (duly completed) with the CVs (curriculum vitae) of the proposed key staff External Envelope Both internal envelopes have been placed together in a large single sealed envelope called “external envelope”. Refer to (Annex 1 Item 5) The external envelope is anonymous and, carries only the label specified in the RFP data sheet which has been photocopied and placed on the external envelope

The original of this checklist duly filled and placed in the external envelope. Appendix G

SUMMARY OF SLA FOR VSAT Network ( PLEASE FILL OUT THE FORM)

SLA indicator SLA Value Required SLA SLA Value Required by the accepted by Proposed by Bank the the Bidder bidder(Yes or No) 1 VSAT Network backbone and 99.98 % remote link availability 2 VSAT round trip on a single Less than 680 satellite hop circuit milliseconds 3 Packet Loss Less than 0.3 % 4 Pack Jitter Less than 2 milliseconds 5 Mean time to repair 1 hour